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SAP Project System Structures
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Overview of the basic data used in a project and what this data is used for:
WBS elements Activities Documents PS texts Milestones
Understand the Project Builder, and the various options it provides for working with basic dataPart 2 Project Structures
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The project definition is an outline of all objects created within a project. The project definition contains data that affects the entire project (start and finish dates, for example, and organizational data).
The work breakdown structure (WBS) shows the individual elements of a project in a hierarchical structure. A WBS is the operative basis for planning further steps in a project. Here the focus is on planning, analysis, description, control, and monitoring costs, basic dates, and budgets.Workbreakdown Structures
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Work Breakdown Structures : Structure
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Work Breakdown Structures : Functions
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The Project Builder
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Work Breakdown Structures Operative Indicators
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WBS: Organization and Responsibilities
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WBS: Maintenance Options
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WBS : Hierarchy Graphic
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Activities describe the various tasks and work involved in the project, and the temporal and causal relationships between these tasks.
Here, the focus is on planning, analyzing, describing, controlling, and evaluating costs, scheduled dates, resources, and material requirements.
In the Project Builder and the project planning board, you can create both WBS elements and activities, and maintain data for these.Activities and Networks
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Activities and Networks: Structure
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Activities and Networks: Functions
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Different ways of Defining Activities
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Network Graphic
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Relationships
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Mass Change
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Sales Pricing
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PS Texts, Documents, Milestones : Assignments
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Milestones
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Copyright 2010 Deloitte Development LLC. All rights reserved.
SAP Project System Planning
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The different planning methods will be demonstrated for projects with and without network activities:
If projects have activities , then dates , costs , payments, capacity requirements and material requirements can be planned automatically If projects do not have activities , you can plan dates, costs and payments manually Revenues can be planned using billing elements or the SD documents assigned to the projectPlanning Business Scenario
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Aspects of Planning
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The project planning board is a tool that enables you to process the entire project structure (WBS elements, activities and the objects assigned to them) in an integrated environment.
You can simulate projects at various stages, and use this information for planning:
To estimate costs, deadlines, and capacities during the quotation phase
To compare various options during the course of the project. You can then use the best option in your operative project.
The Project Planning Board and Simulations
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The Project Planning Board : Objects
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The Project Planning Board : Integration
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Icons used in Project Planning Board
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Simulation : Process
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Simulation: Data Transfer
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You can schedule dates manually for WBS elements (as basic dates).
You can also use activities to schedule automatically.
Scheduling
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Dates in Projects
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Basic Dates for WBS Elements
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Scheduling
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Basic Dates : Effects on Scheduling
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Resource planning refers to the following:
Planning internal processing by means of internal processing activities. You can evaluate capacity requirements for work centers, and use the project planning board to level capacities. At the same time, you can also use the project planning board to distribute the work among employees (workforce planning).
Planning external services by means of external processing or service activities. In this case, purchase requisitions are generated in Purchasing (at the latest, when the activity is released). The purchasing department then procures the services in question externally.Resource Planning
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Resource Planning
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Internal Processing
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Distribution of Work among Workforce
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External Processing
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You plan material requirements by assigning material components to activities. Material requirements form the basis for procurement - whether the material is to be produced in-house (production) or procured externally (purchasing).
You can assign material components to activities manually. Alternatively, you can use the BOM-PS interface to assign BOM components automatically to activities.
Material Requirement Planning ( MRP )
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Materials in Projects
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Integration with MM and PP
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Procurement using Requirements Planning
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Direct Procurement
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BOM PS Interface
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BOM PS Interface
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You also plan costs in your projects:Manually for WBS elements - using structure-oriented planning, cost-element-based detailed planning, or unit costingAutomatically - using the costing data of the assigned activitiesYou plan revenues for projects by means of structure-oriented planning, revenue-element-based detailed planning, or PS billing plans. By assigning SD documents to WBS elements, you can update planned revenues automatically for projects.You can either plan payments manually using detailed planning, or write them automatically to the project using the quantity structure of the network or billing plans.You can store different cost planning, revenue planning and payment planning scenarios in CO plan versions, and evaluate these at a later point in time.
Planning Costs and Revenues
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Cost Planning in Projects
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Planned Costs in Networks
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Planning Revenues - Methods
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Project T- 200##: Incoming Orders and Billing Plan
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Copyright 2010 Deloitte Development LLC. All rights reserved.
SAP Project System Budgeting
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You allocate budgets for the various work packages in your investment project
You use the investment program to budget the top WBS element
You then distribute the budget of the top WBS elements among the level 2 WBS elementsBudget : Business Scenario
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Cost Planning and Budgeting
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Distributing Budget from the Investment Program
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Budget Overview
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Availability Control
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Copyright 2010 Deloitte Development LLC. All rights reserved.
SAP Project System Execution
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You use various business transactions to post actual data ( actual dates, actual costs and actual revenues ) in both your projects
You can use the information system to evaluate aggregated actual data in the project structureExecution: Business Scenario
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Aspects of Project Execution
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Basic Dates for WBS elements
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Confirmation Options
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Individual and Collective Confirmations
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Cross Application Time Sheet ( CATS )
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Cost Integration Using Account Assignment
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Cost Integration using Assignment
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Internal Activity Allocation
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The Purchasing Process
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Milestone Billing
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Milestone Billing
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Copyright 2010 Deloitte Development LLC. All rights reserved.
SAP Project System Period End Closing
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You calculate overheads for your projects. You then settle projects. You use Schedule Manager to perform period- end closing.
You draw up a results analysis for your customer project ( T-200## ) , and you settle the project to a profitability segment.
You settle your investment project ( E-99## ) to an asset under construction / assetPeriod End Closing Business Scenario
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Period End closing : Procedure
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Schedule Manager
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Overheads
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Settlement
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Generating a Settlement rule for a WBS
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Settlement Rules for Activities
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Archiving Steps
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Copyright 2010 Deloitte Development LLC. All rights reserved.
SAP Project System Reporting
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You use the Structures and Controlling Information systems to evaluate key figures for your project
Reporting : Business Scenario
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Information Systems
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Information Systems: Degree of Detail
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The structure information system evaluates the structural and logistical aspects of projects, but it is also possible to display costs, revenues, and other data in the structure.Benefits of using this information system:It is possible to edit all objects interactively (create, change, display, confirm)Flexible selection of columns for fields to be displayedYou can customize icon toolbars in line with the functions usedYou can save all settings in profiles or overview variants
Structure Information System
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Structure Overview and Individual Overviews
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Functions in the Structure / Dates Info System
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Editing All Objects
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Graphical Evaluation
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Importing and Exporting Data
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Progress Analysis
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Progress Analysis : Measurement Techniques
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The controlling information system evaluates, above all, the commercial key figures of projects.The following types of report are available here: Hierarchy reports Cost element reports Line item reports (ABAP List Viewer)
The Controlling Information System
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Hierarchy Reports
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Going to other Reports
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Cost Element Reports
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ABAP List Viewer ( ALV ) for Line Items
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Copyright 2010 Deloitte Development LLC. All rights reserved.
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