2 FUNCTIONS TO ANALYSE YOUR COMPENSATION DATA IN EXCELhttp://CompensationInsider.com

The problem

© Sandrine Bardot and CompensationInsider.com 2012

You need to analyse a big file of Compensation data. You want to know who are the 5 lowest paid of employees with the title of manager.

The issue : titles are all over the place, not specifically tied to specific grades or other criteria and usually contain words before and after “manager” so you can’t use a straightforward alphabetical sort.

You don’t want to sort manually and need a way to quickly perform the analysis

The solution

© Sandrine Bardot and CompensationInsider.com 2012

Use conditional formatting to identify the employees with a manager title.

Then use sorting to list the lowest paid managers.

Identify all managers in the file

Round 1

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Select all cells on the file, Conditional formatting > highlight cell rules > text that contains

© Sandrine Bardot and CompensationInsider.com 2012

Type in the text you want to identify and chose the colour and style they will show in the file

© Sandrine Bardot and CompensationInsider.com 2012

Here is the result : all managers are now in green and easy to identify

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Sort the file to have lowest paid managers with less than 2 years tenure at the top

Round 2

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Select all cells > Sort and filter > Custom sort > Select “My data has headers”

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Think of how to apply your sorting

© Sandrine Bardot and CompensationInsider.com 2012

Based on the result you want, you need to have :1. The managers at the top of the file2. Within that group, the lowest paid at the

top You need to apply the same order in your

sorting

Select job title as the first sorting criteria > sort on the cell colour > select the colour of managers > on top

© Sandrine Bardot and CompensationInsider.com 2012

Add a level > sort by current basic > on values > smallest to largest

© Sandrine Bardot and CompensationInsider.com 2012

End result : the 5 lowest paid managers are at the top of the file

© Sandrine Bardot and CompensationInsider.com 2012

Want to know more ?

© Sandrine Bardot and CompensationInsider.com 2012

On my blog CompensationInsider.com, I share Excel, social media, presentation and other useful “technical” tips for Compensation & Benefits and HR professionals, every other Sunday. I also cover C&B topics and career advice the rest of the week. Feel free to check it out and subscribe by email or RSS.

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