Post on 03-Jan-2016
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Word 2010Word 2010
Chapter 3Chapter 3Formatting Characters Formatting Characters
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PART 1PART 1
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Changing FontsChanging Fonts
typefacetypeface
type sizetype size
typestyletypestyle
Why? change the mood enhance visual appeal increase readability More appealing
Each font consists of three elements:
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Choosing a TypefaceChoosing a Typeface
Monospaced• Allots same amount of horizontal space for each character
• Rarely used in professional publications
Proportional• Allows a varying
amount of horizontal space for each character
• Different typefaces take up different amounts of space
A typeface is a set of characters with common design and shape (also called font)
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Proportional Font CategoriesProportional Font Categories
Serif• Small stroke at the edge of a character• Moves the reader’s eye across the page• Good for text-intensive documents
Sans Serif• No stroke
sans = French for "without"
• Good for headlines and advertisements
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Typeface Typeface
EXAMPLES:
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Special Font CategoriesSpecial Font Categories
Decorative• For casual documents• Allow writer to be more creative
Script • Appropriate for formal documents
Symbols• Special Character not part of the alphabet• Example: Wingdings
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Choosing a Type SizeChoosing a Type Size
20 pt 60 pt
Ahigher number = larger character
measured verticallyin units called points
1 pt = 1/72“72 pts. = 1 inch
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Ways to Change Fonts and Fonts EffectsWays to Change Fonts and Fonts Effects
Use the Font Group on Home Tab Use the Mini toolbar Use the Font Dialog Box Shortcut menu (right click) Use Keyboard shortcuts
• Changes in fonts can be made as you type or applied by selecting type after it has been typed
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Font Group on Home Tab -Font Group on Home Tab - contains contains commands for changing the appearance of text. commands for changing the appearance of text. - -
Font Font Size Grow Font Shrink Font Change Case
Clear Formatting
Font Color
Text Highlight Color
Text Effects
SuperscriptSubscriptStrikethroughUnderline
Italic
Bold
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Using Font Group on Home Tab - Using Font Group on Home Tab - Changing Font Changing Font
To change the font:1.Select the desired text.2.Click the Font button arrow in the Font group at the Home tab.3.Scroll down the Font drop-down gallery.4.Click the desired font.
Font button arrow
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To change the type size:1.Select the desired text.2.Click the Font Size button arrow in the Font group at the Home tab.3.Click the desired size at the drop-down gallery.
Font Size button arrow
Using Font Group on Home Tab -Using Font Group on Home Tab -Changing Font SizeChanging Font Size
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To change the type size using the Grow Font or Shrink Font buttons:1.Select the desired text.2.Click the Grow Font button or the Shrink Font button in the Font group at the Home tab the desired number of times. Grow Font
buttonShrink Font button
Using Font Group on Home Tab – Using Font Group on Home Tab – Changing Font SizeChanging Font Size
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To apply a typestyle as you type:1.Click the desired typestyle button(s) in the Font group at the Home tab.2.Type the desired text.3.Turn off each typestyle by clicking the button you clicked to turn it on.
typestyle buttons
Using Font Group on Home Tab – Using Font Group on Home Tab – Applying Character AttributesApplying Character Attributes
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To change the underlining:1.Select the underlined text.2.Click the Underline button arrow in the Font group at the Home tab.3.Click the desired underline option from the drop-down gallery. Underline button
arrow
Using Font Group on Home Tab – Using Font Group on Home Tab – Applying Character AttributesApplying Character Attributes
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To change the underlining:1.Select the underlined text.2.Click the Underline button arrow in the Font group at the Home tab.3.Point to the Underline Color option.4.Click the desired color.
Underline Color option
Using Font Group on Home Tab –Using Font Group on Home Tab –Applying Character AttributesApplying Character Attributes
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Change Fonts…continuedChange Fonts…continued
To change the font color:1.Select the desired text.2.Click the Font Color button arrow in the Font group at the Home tab.3.Click the desired color at the drop-down gallery.
Font Color button arrow
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To strike through text:1.Select the desired text.2.Click the Strikethrough button in the Font group at the Home tab.
Strikethrough button
Using Font Group on Home Tab – Using Font Group on Home Tab – Font EffectsFont Effects
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To create text that is lowered slightly below the text line:1.Select the desired text.2.Click the Subscript button in the Font group at the Home tab.
Subscript button
Using Font Group on Home Tab – Using Font Group on Home Tab – Font EffectsFont Effects
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To create text that is raised slightly above the text line:1.Select the desired text.2.Click the Superscript button in the Font group at the Home tab. Superscript
button
Using Font Group on Home Tab – Using Font Group on Home Tab – Font EffectsFont Effects
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Font Effects -Font Effects -
EFFECT DESCRIPTION AND EXAMPLE
Strikethrough Applies a horizontal line
Double Strikethrough Applies a double horizontal line
Superscript Raises text above other characters on the same line
Subscript Places text below other characters on the same line
Shadow Applies a shadow
Outline Displays the inner and outer border of text
Emboss Makes text appear raised off the page
Engrave Makes text appear imprinted on the page
Small Caps Makes lowercase text Small Caps
All Caps MAKES ALL TEXT UPPERCASE
Hidden Hidden text does not print and appears on screen only
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Text EffectsText Effects
Text Effects:New to the Font command group is Text Effects. Text Effects add a distinctive appearance to selected text, such as outline, shadow, glow, and reflection. To add Text Effects to selected text, click the drop-down arrow on the Text Effects button, then select from the available options on the menu. To remove effects, select the affected text, then click the Clear Formatting button on the Font group.
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Using Font Group on Home TabUsing Font Group on Home Tab
To apply a text effect:1.Select the desired text.2.Click the Text Effects button in the Font group at the Home tab.3.Click the desired option at the drop-down gallery. Text Effects
button
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To clear the formatting of text:1.Select the desired text.2.Click the Clear Formatting button in the Font group at the Home tab. Clear Formatting
button
Using Font Group on Home Tab - Using Font Group on Home Tab - Clear FormattingClear Formatting
Remove all formatting by selecting thetext and then pressing Ctrl + spacebar.
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Change Fonts – Using the Mini ToolbarChange Fonts – Using the Mini Toolbar
To format with the Mini toolbar:1.Select the desired text.2.Click the desired button on the Mini toolbar.
Mini toolbar
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The Mini ToolbarThe Mini Toolbar
Bold
Italics
Displayed when text is selected Displayed when text is selected for quick accessfor quick access
FontFont Size
Grow/Shrink Font
HighlighterColor
Underline
Font color
Indent/Unindent
Format Painter
Alignment
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Change Fonts – Using the Font Dialog BoxChange Fonts – Using the Font Dialog Box
To use options at the Font dialog box:1.Select the desired text.2.Click the Font group dialog box launcher in the Home tab.3.Choose the desired options at the Font dialog box.4.Click OK.
Font group dialog box launcher
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Change Fonts - Using the Font Change Fonts - Using the Font Dialog BoxDialog Box
Font Tab
select a typeface
select a typestyle
use scroll bar
select a type size
or key in a measurement
changes appear inPreview window
Opens text effects
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Changing Fonts Using Keyboard ShortcutsChanging Fonts Using Keyboard Shortcuts
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Changing Fonts Using Keyboard ShortcutsChanging Fonts Using Keyboard Shortcuts
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PART 2PART 2
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To change the case of text:When you need to change the case (capitalization) of text, Word provides several options and an easy way to choose the one you want. The Change Case menu in the Font group has five options for changing the capitalization of text:
Using Font Group on Home Tab – Using Font Group on Home Tab – Change CaseChange Case
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Sentence case: Capitalizes the first word in each sentence
lowercase: Changes all characters to lowercase UPPERCASE: Changes all characters to capital
letters Capitalize Each Word: Capitalizes the first
character of each word tOGGLE cASE: Changes each character to its
opposite case
Using Font Group on Home Tab – Using Font Group on Home Tab – Change CaseChange Case
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To change the case of text:1.Select the desired text.2.Click the Change Case button in the Font group at the Home tab.3.Click the desired option at the drop-down list.
Change Case button
Using Font Group on Home Tab –Using Font Group on Home Tab – Change Case Change Case
*Keyboard Shortcut Shift+F3 to toggle *Keyboard Shortcut Shift+F3 to toggle through the case optionsthrough the case options
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Using Font Group on Home Tab – Using Font Group on Home Tab – Highlight TextHighlight Text
The Highlighting tool in the Font group enables you to apply a highlighting color across text to stress the importance of that text and draw attention to it quickly. To remove highlighting, select the highlighted text and choose No Color from the Text Highlight Color menu
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To highlight text:1.Click the Text Highlight Color button arrow in the Font group at the Home tab.2.Click the desired color at the drop-down palette.3.Pointer changes to apen4.Select the desired text.
Text Highlight Color button arrow
Using Font Group on Home Tab – Using Font Group on Home Tab – Highlight TextHighlight Text
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Format with Format PainterFormat with Format PainterClipboard Group on Home TabClipboard Group on Home Tab
To format your text so that it has the look and feel you want, you may need to copy existing formatting.
The Format Painter helps you copy formats to use in other areas of the document without having to repeat the same steps.
The Format Painter command is located in the Clipboard group on the Home tab.
It is used to copy attributes and other formatting from one block of text and apply them to other selected text within the document.
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Format with Format Painter – Format with Format Painter – Clipboard Group on Home TabClipboard Group on Home TabTo format with the Format Painter:1.Format the text.2.Double-click the Format Painter button.3.Select the text you would like to copy the format to.4.Pointer changes to a paintbrush5.Click the Format Painter button to turn it off.
Format Painter button
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PART 3PART 3
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Apply Styles from a Quick Styles SetApply Styles from a Quick Styles Set
Word provides predefined Quick Styles for formatting documents instantly with a number of characters and paragraphs attributes.
Modifications can be made to existing styles, or new styles can be created and placed in the Quick Styles list, current document, or template.
The Styles window lists the same Quick Styles displayed in the Styles Gallery.
When you point to a style in the list, a ScreenTip displays the style’s properties.
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Apply Styles from a Quick Styles SetApply Styles from a Quick Styles Set
Paragraph Styles – formats that are applied instantly to all text in a paragraph Represented by paragraph marks
Character styles – applies to individual characters or selected words – represented with a lowercase letter beside them
Styles that can be used as both Represented with both symbols
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Apply Styles from a Quick Styles SetApply Styles from a Quick Styles Set
To apply a style:1.Position the insertion point in the desired paragraph of text.2.Click the More button in the Styles group in the Home tab.3.Click the desired style.
Styles group
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Apply Styles from a Quick Styles Set…continuedApply Styles from a Quick Styles Set…continued
To apply the No Spacing style:1.Position the insertion point in the desired paragraph of text.2.Click the No Spacing style in the Styles group in the Home tab.
No Spacing style
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Apply Styles from a Quick Styles Set…continuedApply Styles from a Quick Styles Set…continued
To change the Quick Styles set:1.Click the Change Styles button in the Styles group in the Home tab.2.Point to Style Set.3.Click the desired set.
Change Styles button
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Modifying Styles from a Quick Styles SetModifying Styles from a Quick Styles Set
The Modify Styles dialog box has options for where to place the new modified style. The modified style can be placed on the Quick Style list so you can access it quickly.
Selecting the option to save the style only in this document will affect only the current document.
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Changing Fonts Using Keyboard ShortcutsChanging Fonts Using Keyboard Shortcuts
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Reveal Formatting…continuedReveal Formatting…continued
To compare formatting:1.Press Shift + F1 to display the Reveal Formatting task pane.2.Click or select text.3.Click the Compare to another selection check box.4.Click or select text.
Compare to another selection check box
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Reveal FormattingReveal Formatting
Reveal Formatting task pane
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1) This is a small line at the end of a character stroke.a. strikeb. siloc. serifd. stet
1) This is a small line at the end of a character stroke.a. strikeb. siloc. serifd. stet
3) Use this button to create text that is lowered slightly below the line.a. Superscriptb. Subscriptc. Grow Fontd. Shrink Font
3) Use this button to create text that is lowered slightly below the line.a. Superscriptb. Subscriptc. Grow Fontd. Shrink Font
2) You can change the case of selected text with this keyboard shortcut.a. Shift + F1b. Shift + F3c. Ctrl + F1d. Ctrl + F3
2) You can change the case of selected text with this keyboard shortcut.a. Shift + F1b. Shift + F3c. Ctrl + F1d. Ctrl + F3
4) Click this style to remove the default formatting as well as any character formatting.a. No Formattingb. No Spacingc. Remove Formattingd. Remove Spacing
4) Click this style to remove the default formatting as well as any character formatting.a. No Formattingb. No Spacingc. Remove Formattingd. Remove Spacing
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1) Use this button to copy existing formatting to other selected text:a. highlightb. Reveal formattingc. Format painterd. Formatting
1) Use this button to copy existing formatting to other selected text:a. highlightb. Reveal formattingc. Format painterd. Formatting
3) Use this button to change each letter to its opposite case .a. Sentence caseb. togglec. Small cased. Shrink Font
3) Use this button to change each letter to its opposite case .a. Sentence caseb. togglec. Small cased. Shrink Font
2) Use this keystroke to open the reveal formatting pane.a. Shift + F3b. Shift + F1c. Ctrl + F1d. Ctrl + F3
2) Use this keystroke to open the reveal formatting pane.a. Shift + F3b. Shift + F1c. Ctrl + F1d. Ctrl + F3
4) Click this button add a distinctive appearance to selected text.a. Text effectsb. Typestylec. Type faced. Toggle button
4) Click this button add a distinctive appearance to selected text.a. Text effectsb. Typestylec. Type faced. Toggle button
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1) What are sets of styles that use common fonts and formats called?a. Themesb. Style setsc. Quick Style d. Quick Formats
1) What are sets of styles that use common fonts and formats called?a. Themesb. Style setsc. Quick Style d. Quick Formats
3) The mouse pointed changes to a ___ when highlighting.a. Right pointing arrowb. penc. Paint brushd. Left pointing arrow
3) The mouse pointed changes to a ___ when highlighting.a. Right pointing arrowb. penc. Paint brushd. Left pointing arrow
2) Sans serif typeface is a good choice for a. Document textb. Document headingsc. Document contentd. Printed documents
2) Sans serif typeface is a good choice for a. Document textb. Document headingsc. Document contentd. Printed documents
4) The keyboard shortcut to Change Case isa. Shift+F3b. Shift+F1c. Ctrl+Spacebard. No keyboard shortcut
4) The keyboard shortcut to Change Case isa. Shift+F3b. Shift+F1c. Ctrl+Spacebard. No keyboard shortcut
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