WINDHAM BOARD OF EDUCATION
Willimantic, Connecticut
Special Board of Education Workshop Meeting
Wednesday, May 9, 2012 This meeting is being held in place of the May 9, 2012, Regular Board of
Education Business meeting. There will be a Special Board of Education
Business meeting on May 23, 2012, in place of the Regular Board of
Education Workshop meeting.
Windham High School
Library Media Center
355 High Street
REVISED
AGENDA
I. Opening (7:00 PM)
A. Call to Order
II. Action Item
A. Approval of Summer Food Service Program
(Ref. 1)
III. Committee Reports
A. Finance and Audit Committee
B. School Planning and Design Committee
IV. Workshop Session
A. Strategic Operating Plan (SOP)
V. Public Dialogue (only on the topic)
VI. Adjournment
Special Board of Education Business Meeting, Wednesday, May 23, 2012, held in place of the
Regular Board of Education Workshop Meeting
Windham High School Library Media Center, 355 High Street, Willimantic
REFERENCE 1
TO: Windham Board of Education
FR: Ana V. Ortiz, Superintendent
RE: Summer Food Service Program 2012
DT: May 4, 2012
RECOMMENDATION
That the Windham Board of Education authorizes Superintendent
Ana V. Ortiz to sign the Summer Food Service Program Agreement and related
claims for reimbursement, and in her absence, Jeffrey I. Nelson, Director of Finance
and Management, is authorized to sign claims for reimbursement.
BACKGROUND
This agreement is approved annually for the summer food service program as
requested by the State Department of Education’s Bureau of Health and Nutrition
and as recommended by Ernie Koschmieder, Director for the Summer Food Service
Program (SFSP).
AVO:kll
Overview- Continued from Board of
Education Presentation on April 25, 2012 Review of Goals 4 – 6
Goal 4: Improve Instruction for All Students
Goal 5: Improve the Management of Public Resources
Goal 6: Increase Parent and Community Involvement and
Support
There are 17 strategies within goals 4 - 6
Each strategy has multiple implementation steps
2
The 8 Strategies of Goal IV: Improve Instruction for All Students
STRATEGY ONE
Implement service delivery models that will improve effectiveness of programs/services for English Language Learners.
3
Strategy 1: Implementation Steps 1 - 3
1. Implement student identification and parent
notification procedures as required by federal and state
laws.
2. Provide parents with three options, as required by law:
Bilingual Support; English to Speakers of Other
Languages (ESOL); all English.
3. Monitor and adjust the program and/or service delivery
models, amount of services, and staffing ratios
according to the linguistic and academic proficiency
levels of students.
4
Strategy 1: Implementation Steps 4 - 6 4. Assess all identified ELL students annually on the state-
designated English Language Proficiency Test per federal
and state law.
5. Compare and analyze performance levels and rates of
growth to evaluate the effectiveness of programs and staff
and adjust instruction and services.
6. Establish a four or five year graduation plan that aligns
with Student Success Planning to prepare students for
post-secondary college/career readiness.
5
The 8 Strategies of Goal IV: Improve Instruction for All Students
STRATEGY TWO
Implement service delivery models that will reduce over-identification and improve effectiveness of Special Education programs/services.
6
Strategy 2: Implementation Steps 1 - 3
1. Audit IEPs district-wide using the Educational Benefit
process annually and adjust the PPT decision-making
process.
2. Compare and analyze performance levels and amount of
growth on regular and modified state assessments to
evaluate the effectiveness of programs and staff and adjust
instruction and services.
3. Develop district administrative capacity to monitor and
adjust core instructional practice to include supplemental
instruction, accommodations to instructional delivery,
and/or curriculum modifications.
7
Strategy 2: Implementation Steps 4 - 6
4. Reduce the over-identification of students in the special
education speech and language category by implementing
an assessment process to distinguish second-language
acquisition from disability.
5. Inventory and evaluate gaps in the Least Restrictive
Environment (LRE) continuum of supports, services, and
placements in the district.
6. Adjust, monitor, and enforce the Least Restrictive
Environment (LRE) continuum of supports, services, and
placements in the district.
8
Strategy 2: Implementation Steps 7 - 8
7. Establish a four- or five-year graduation plan that aligns
with Student Success Planning and Student Transition
Planning to prepare students for post-secondary
college/career readiness.
8. Develop and monitor a plan in which the PPT process is
accountable for designing an IEP that ensures students
meet graduation requirements.
9
The 8 Strategies of Goal IV: Improve Instruction for All Students
STRATEGY THREE
Develop and implement a PK-12 student assessment and data management plan to track student progress and outcomes on the measures of the Strategic Operating Plan.
10
Strategy 3: Implementation Steps 1 - 3 1. Design a system that incorporates national, state, district,
and school-based student assessments, gives a detailed
picture of each student’s individual and comparative group
progress (e.g., class, demographic, grade, school, district),
and includes a calendar of assessments, procedures and
timelines for submitting data.
2. Enable district analysis of student outcomes relative to the
measures of the Strategic Operating Plan by populating a
data warehouse.
3. Create a timeline for data analysis and reporting to various
stakeholders including an annual Board of Education retreat.
11
The 8 Strategies of Goal IV: Improve Instruction for All Students
STRATEGY FOUR
Acquire and implement a K-5, research-based core reading program and reading intervention programs at each grade level.
12
Strategy 4: Implementation Steps 1 - 3
1. Develop a roll-out plan for the implementation of the new
core reading program at the elementary level (i.e.,
acquisition of materials; professional learning; phasing in
of program; acquisition of support and supplemental
materials; coordination with Literacy How professional
learning/mentoring).
2. Review and pilot supplemental intervention programs for
each grade level K - 8.
3. Adopt a menu of district developed, prescribed, evidence-
based tiered interventions at each grade level K-8.
13
The 8 Strategies of Goal IV: Improve Instruction for All Students
STRATEGY FIVE
Acquire and implement a 4-8 inquiry-based science program.
14
Strategy 5: Implementation Steps 1 - 2
1. Develop a roll-out plan for the implementation of the
new inquiry-based science program in grades 4 - 8 (i.e.,
acquisition of materials; professional learning; phasing in
of program; acquisition of support and supplemental
materials; coordination with the Connecticut Science
Center’s professional learning.
2. Review and pilot programs/materials in the STEM
Magnet School for each grade level 4 - 8.
15
The 8 Strategies of Goal IV: Improve Instruction for All Students
STRATEGY SIX
Implement a comprehensive 3-12 program for students with advanced learning needs including students with disabilities and students learning English as a second language.
16
Strategy 6: Implementation Steps 1 - 3
1. Implement procedures for identification of students
with advanced learning needs.
2. Adopt the Enrichment Triad model for students in
grades 3 – 5.
3. Implement a Middle School Accelerated Academy for
students in grades 6 - 8.
17
Strategy 6: Implementation Steps 4 - 5
4. Offer accelerated programming opportunities for
students in grades 9 and 10.
5. Expand Advanced Placement and Early College
Experiences courses for students in grades 10 – 12.
18
The 8 Strategies of Goal IV: Improve Instruction for All Students
STRATEGY SEVEN
Develop and implement effective, self-sustaining (special funds and parent fees) school-based pre-school programs.
19
Strategy 7: Implementation Steps 1 - 4
1. Create a blended Pre-K model incorporating Head Start,
IDEA, and School Readiness funding for a combination of
full-day and part-day programs for three and four year olds.
2. Assess the effectiveness of the current Pre-K model to close
the preparation gap and adjust program implementation.
3. Implement school-based, full-day Pre-K programs in each
elementary school.
4. Implement an extended-day/year program in one
elementary school.
20
The 8 Strategies of Goal IV: Improve Instruction for All Students
STRATEGY EIGHT
Create and implement a college and career-ready PK-12 curriculum in reading, math, writing, and science aligned with Common Core Standards and the English Language Proficiency Standards (Connecticut English Language Learner (ELL) Framework.
21
Strategy 8: Implementation Steps 1 - 3
1. Create a 3-year district curriculum development, writing,
and revision plan/cycle.
2. Create and implement preparation standards for
curriculum and train teams on curriculum development
and writing.
3. Revise and implement the Pre-K curriculum to align with
the changes in the Connecticut Pre-School Curriculum
Framework (aligned to the Common Core State
Standards for kindergarten).
22
Strategy 8: Implementation Steps 4 - 8
4. Design and implement reading curriculum in grades 4 - 5
following the unit design of the CCSS.
5. Design and implement reading curriculum in grades 2 - 3
and 6 – 7 following the unit design of the CCSS.
6. Design and implement reading curriculum in grades PK- 1
and 8 following the unit design of the CCSS.
7. Design and implement mathematics curriculum in grades
2 - 3 and 7 - 9 following the unit design of the CCSS.
8. Design and implement mathematics curriculum in grades
4 - 6 following the unit design of the CCSS. 23
Strategy 8: Implementation Steps 9 - 13
9. Design and implement mathematics curriculum in grades
PK- 1 following the unit design of the CCSS.
10. Design a science curriculum in grades 4 - 8 aligned with
the CCSS.
11. Implement a science curriculum at the STEM PK – 8
Magnet School in grades 4 and 6 aligned with the CCSS.
12. Implement a science curriculum in grades 4 - 8 district-
wide, aligned with the CCSS.
13. Embed the three types of writing (informational,
persuasive, and narrative) into all K-12 curriculum
documents across all content areas.
24
Strategy 8: Implementation Steps 14 - 16
14. Align content area standards to English Language
Proficiency Standards (ELL Framework).
15. Design and implement 9 – 12 curriculum and end-of-
course assessments for all courses in the programs of
studies offered by the new WHS Academies.
16. Implement a grades 9 – 12 Post-Secondary Counseling
Program that includes Student Success Plans.
25
The 3 Strategies of Goal V: Improve the Management of Public Resources
STRATEGY ONE
Reduce student transportation costs to a reasonable, sustainable level, and provide greater opportunities for students to walk or bike to school.
26
Strategy 1: Implementation Steps 1 - 6
1. Revise and implement the district transportation policy.
2. Contract with EASTCONN for Special Education within the
city and Pre-K transportation within the town.
3. Bid the transportation contract for the district.
4. Establish walking school bus routes for each elementary
school.
5. Provide bike racks at school sites.
6. Acquire global positioning system (GPS) devices for all school
buses to track and adjust routing.
27
The 3 Strategies of Goal V: Improve the Management of Public Resources
STRATEGY TWO
Achieve greater return on investment, transparency, and efficiency in the allocation and expenditure of state, local, and federal education funds.
28
Strategy 2: Implementation Steps 1 - 4
1. Create an annual all-funds budget.
2. Apply the 70/30% rule for general budget expenditures
annually.
3. Align grant funding to support district achievement
annually.
4. Approve budgets annually at the school level through the
School Governance Councils before submission to the
superintendent.
29
Strategy 2: Implementation Steps 5 - 7
5. Employ “best practices” in district financial management,
including the removal of long-term principal and interest
payment in the annual operating budget.
6. Create an RFP regarding purchase of an efficient and
effective financial/personnel system.
7. Acquire, convert, and implement the automated financial
system.
30
The 3 Strategies of Goal V: Improve the Management of Public Resources
STRATEGY THREE
Provide safe and effective learning environments for all students and ensure long-term stewardship of school buildings through development and implementation of a 10-year Facilities Master Plan (FMP).
31
Strategy 3: Implementation Steps 1 - 4
1. Set/select renovation priorities and a multi-year timeline
for implementation based on the FMP (e.g., WHS, Dual
Language Site/School).
2. Initiate application for state approval and reimbursement
for priority project(s).
3. Construct or renovate facilities to support school design
specifications and community needs as delineated by the
FMP.
4. Develop a three-year capital improvement plan (CIP) for
all schools aligned with the FMP.
32
The 6 Strategies of Goal VI: Increase Parent and Community Involvement and Support
STRATEGY ONE
Increase parent engagement, accountability, and involvement at each school to enhance student success.
33
Strategy 1: Implementation Steps 1 - 3
1. Implement an accountability plan for the Six Pillars of Parent
Engagement (Joyce Epstein) to be delivered in a culturally
relevant way.
2. Revise BOE School Governance Council (SGC) Policy to
reflect an increased role for councils in autonomous schools
as aligned with the district’s Theory of Action.
3. Train and support School Governance Councils.
34
Strategy 1: Implementation Steps 4 - 6
4. Require and implement Family/School Compacts in all
schools.
5. Provide information for families of English Language
Learners about ELL programs/services options.
6. Provide information to high school students and their
families about high school options and career/college
pathways.
35
The 6 Strategies of Goal VI: Increase Parent and Community Involvement and Support
STRATEGY TWO
Expand university, community, and institutional partnerships that add value and expand student learning opportunities.
36
Strategy 2: Implementation Steps 1 - 3
1. Strengthen the partnership with United Way to maintain
and expand after-school programming, Common Sense
Parenting Initiative, and summer learning opportunities.
2. Strengthen the partnership with EASTCONN to increase
efficiency, enhance access to regional educational
opportunities, and improve teacher quality.
3. Develop the relationship between the University of
Connecticut and Windham High School to increase the
number of students participating in dual-credit courses.
37
Strategy 2: Implementation Steps 4 - 6
4. Develop the relationship between Eastern Connecticut State
University (ECSU) and Windham High School to increase
the number of students participating in dual-credit courses.
5. Develop the relationship between Quinebaug Valley
Community College (QVCC) and Windham High School to
increase the number of students participating in dual-credit
courses.
6. Create a pathway to TESOL/Bilingual Education teacher
certification through the collaboration of WHS Arts and
Humanities Academy, QVCC, and ECSU.
38
Strategy 2: Implementation Steps 7 - 8
7. Develop a pathway to a baccalaureate degree in
environmental science through the collaboration of WHS
Stem Academy, QVCC, ECSU.
8. Develop a pathway to a baccalaureate degree in engineering
through the collaboration of WHS Stem Academy, QVCC,
UCONN.
39
The 6 Strategies of Goal VI: Increase Parent and Community Involvement and Support
STRATEGY THREE
Provide parents with greater opportunities for academic choices, programs, and pathways based on the needs and interests of their children.
40
Strategy 3: Implementation Steps 1 - 3
1. Develop a set of regional intra-district and inter-district
high-school level choices for Windham families (e.g.,
WHS Arts and Humanities Academy, WHS STEM
Academy, Windham Tech, EASTCONN ACT, QVMC, E.O.
Smith, Lebanon, and Norwich Free Academy).
2. Offer an inter-district PK-8 magnet school choice for
parents of students with interests and abilities in science,
technology, engineering, and mathematics (STEM).
3. Offer a year-round elementary schooling opportunity to
Windham residents.
41
Strategy 3: Implementation Steps 4 - 7
4. Examine feasibility of establishing an ungraded, public
Montessori School at the primary, lower-elementary, and
upper-elementary levels as a choice for Windham
residents.
5. Establish a PK – 12 dual language pathway that includes a
PK – 8 regional or inter-district magnet school.
6. Initiate and offer additional world languages 6 – 12
(Mandarin and Latin).
7. Offer an exploratory middle school program consisting
of Encore Courses.
42
The 6 Strategies of Goal VI: Increase Parent and Community Involvement and Support
STRATEGY FOUR
Measure and increase the level of satisfaction of parents, students, and teachers with Windham schools.
43
Strategy 4: Implementation Steps 1 - 3
1. Develop a statistically-valid measure of parent satisfaction
with their students’ schools and analyze and report
actionable results annually.
2. Administer the state-mandated, school climate survey to
K- 12 students and analyze and report actionable results
annually.
3. Initiate a workplace quality survey to all teachers and
support staff and analyze and report actionable results
annually.
44
The 6 Strategies of Goal VI: Increase Parent and Community Involvement and Support
STRATEGY FIVE
Develop and implement a communications strategy to engage and inform internal and external stakeholders of the process, status, and progress of Windham educational improvement and celebrate achievements of students and staff members.
45
Strategy 5: Implementation Steps 1 - 5 1. Create and fill the position of Communications Officer.
2. Design communications to inform internal and external
stakeholders of WPS plans and progress for educational
improvement in an on-going basis.
3. Design events and communications to celebrate the
achievements of students and staff relative to the goals of the
Strategic Operating Plan.
4. Develop a marketing plan to inform and promote school and
program choices to families in Windham and the region.
5. Initiate efforts to increase media coverage of district efforts.
46
The 6 Strategies of Goal VI: Increase Parent and Community Involvement and Support
STRATEGY SIX
Establish a Local Education Fund (LEF).
47
Strategy 6: Implementation Steps 1 - 3
1. Solicit and convene local business, non-profit, and civic
leaders to identify needs, set priorities, examine options, and
develop plans for an external organization to support and
sustain Windham’s Education Reform.
2. Assist community leaders in establishing a 503-C
organization.
3. Participate in the formation of a founding governing board
and leadership investors to initiate a Windham LEF.
48
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