Download - Why Meetings Matter

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Page 1: Why Meetings Matter

WHY WE CARE ABOUT MEETINGS

Page 2: Why Meetings Matter

Meetings are supposed to spur collaboration

and create clarity.

Page 3: Why Meetings Matter

But more often they create tension in a team because unclear or broken commitments damage tasks, relationships, and culture.

Page 4: Why Meetings Matter

We do believe meetings can still work. Here are 4 principles

we live by for meetings.

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HOW WE RUN MEETINGS 1. Meet as a last option. 2. Make clear commitments a default by documenting meetings in Asana. 3. Give 24 hours for every 15 minutes of meeting prep.

4. Every meeting should have 1 clear “DRI” to lead it.

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1

Meet as a last option.

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Meetings, if not used properly, come at a tremendous time cost to the organization.

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If you have a useless 1 hour meeting with 10 people,

you haven’t wasted 1 hour— you’ve wasted 10

organizational hours.

Page 9: Why Meetings Matter

If you think something can be accomplished outside of a meeting, it’s your responsibility to make that suggestion.

And it’s everyone’s responsibility to

treat each meeting as a race to clarity.

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2

Make clear commitments a default by documenting meetings in Asana.

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Great meetings leave everyone with a clear idea of “who will do what by when.”

Asana is the perfect match for

that structure.

Page 12: Why Meetings Matter

We host all substantial meetings (anything longer than 15 min ad hoc meetings) in Asana.

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3

Give 24 hours for every 15 minutes of meeting prep.

Page 14: Why Meetings Matter

It’s hard to create a standard rule here, but this is close: for every 15 minutes you

expect someone needs to review materials you’ve prepared for a meeting,

grant them 1 day to review.

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4

Every meeting should have 1 clear DRI to lead it.

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This is an extension of the “Directly Responsible Individual” (DRI) concept we’ve borrowed from Apple.

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A meeting is effective if it has a person responsible for

building the agenda, sending out materials, keeping the

meeting on time, and ending the meeting with clear,

documented commitments.

Page 18: Why Meetings Matter

In summary: Less meetings. More doing.

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