Welcome to
Developing a Comprehensive Strategic Plan
A Webinar for Cohort IV Strategic Prevention Framework Tribal Grantees
March 2, 2011
We will begin shortly!
Housekeeping
• Mute your line when you are not speaking – To mute, press *6; to un-mute, press *7
• Online Feedback Form– We will provide a surveymonkey.com link at the end of
the webinar for you to complete. We will also send an automated follow-up email.
• PowerPoint Slides– We will email these files to all (logged in) webinar
participants, following the webinar
Facilitators
• Damaris A. Richardson
State Project Officer /Public Health Advisor
SAMHSA/CSAP/DSP
• Michelle Frye-Spray
Associate Coordinator, CAPT West Regional Team
• Kristen Clements-Nolle
Regional Epidemiologist, CAPT West Regional Team
• Jan Hofmann Associate Coordinator , CAPT Central Regional Team
• Wanda West
Training and Technical Assistance Specialist, CAPT Southwest Regional Team
FL
MS AL GA
KY
TNNC
VA
WV
SC
ME
NY
PA
VTNH
NJ
MA
CTRI
DE
MD
ND
SD
IA
IL
WI
OHIN
MI
MN
CA
NV
WY
MT
ID
AZ
WA
UT
OR
NM
CO
NE
KS
OK
MO
TX LA
AR
CSAP’s Strategic Prevention Framework State Incentive Grants by Cohort I -VWEST
Montana Wyoming Tribal Leaders Council
Northern Arapaho TribeCalifornia
Native American Health Center
Lower Brule Sioux Tribe
Little Traverse Bay Band of Odawa Indians
Great Lakes Inter-Tribal Council
Grand Traverse Band
Winnebago Tribe
NORTHEAST
CENTRAL
Puerto Rico
US Virgin Islands
SOUTHEAST
Cherokee Nation
Tohono O’dham Nation
SOUTHWESTAKDena Nena Henash
(TCC)
Cook Inlet Tribal Council
HawaiiAmerican Samoa
Guam
Palau
Northern Mariana Islands
Marshall Islands
Federated States of Micronesia
Northeast: ME,NY,NH,VT,MA,CT,RI,PA,NJ,MD,DE Southeast: KY,VA,TN,NC,SC,MS,AL,GA,FL, District of Columbia, Puerto Rico, US Virgin Islands Central: ND,SD,MN,IA,WI,IL,MI, IN,OH,WV, Lower Brule Sioux Tribe, Great Lakes Inter-Tribal Council, Little Traverse Bay Band of Odawa Indians, Grand Traverse Band, Oglala Sioux Tribe, Leech Lake Band of Ojibwe Southwest: NE,CO,KS,MO,NM,OK,AR,LA,TX, Cherokee Nation, Winnebago Tribe, First Nations Community Health Source, Pueblo of Acoma, Oklahoma Inter-Tribal Consortium West: WA, MT,OR,WY,CA,NV,UT,AZ,AK,HI, California Native American Health Center, Northern Arapaho Tribe, Montana Wyoming Tribal Leaders Council, Tohono O’dham Nation, Confederate Salish and Kootenai Tribes, Nooksack Indian Tribe, Dena Nena Henash, Cook Inlet Tribal Council, Northern Mariana Islands, Guam, Marshall Islands, Micronesia, American Samoa, Palau
District of Columbia
Cohort I Cohort IVCohort IIICohort II Cohort V Partnerships for Success
Oglala Sioux Tribe Leech Lake
Band of Ojibwe
First Nations Community Health Source
Pueblo of Acoma
OK Inter-Tribal Consortium (ITC)
Confederate Salish and Kootenai Tribes
Nooksack Indian Tribe Red Lake
Nation
Introductions
• Introduce yourself
• Tell us about where you are in the process of developing your SPF Plan
Participant Agreements
• One speaker at a time
• Information shared within call stays within call
• Ask questions
• Learn from each other
Objectives
• Review CSAP’s Strategic Prevention Framework State Incentive Grant Program Guidance Document for Developing the Tribal Strategic Plan
• Hear other grantees’ share their experiences developing their SPF plans
• Explore strategies for avoiding common pitfalls
• Provide information on tools, resources, and approaches to writing a comprehensive strategic plan
Tribal Strategic Plan Outline
• Table of contents• Executive summary• Introduction• Assessment
– Epidemiological data (profile) – Capacity and infrastructure– Criteria – Description of priorities
Tribal Strategic Plan Outline
• Capacity Building– Areas needing strengthening – Tribal activities – Role of Tribal Epidemiological Workgroups
• Planning
• Implementation
• Evaluation
• Conclusions
Assessment Section
• Assessing the Problem (Epidemiological Profile)
– List and briefly describe data indicators used to assess 1) consumption; and 2) consequences
– Discuss policies, procedures, and processes considered or utilized to identify and collect data indicators and develop epidemiological profile
– Describe consumption and consequence patterns using graphs, tables, and narrative.
o Can include full epidemiologic profile as an appendix.
Assessment Section
• Assessing the System (Capacity and Infrastructure)
– Describe the current substance abuse prevention systems at the Tribe and community levels (if appropriate)
• Personnel, resources, and systems • Significant gaps• Capacity to implement the SPF• Capacity to collect, analyze, and report data to support data
driven, decision-making in each step of the SPF
– Community readiness and resource inventory findings can be presented and described in this section
Tribal Strategic Plan Outline
• Table of contents• Executive summary• Introduction• Assessment
– Epidemiological data (profile) – Capacity and infrastructure– Criteria – Description of priorities
Assessment Section
Epidemiological Criteria
• Size/magnitude• Time trends• Seriousness/severity• Other relative comparisons• Economic costs/social impact
Other Criteria
• Capacity• Existing services and
resources• Community readiness• Political will• Preventability/changeability• Cultural factors
Criteria and Rationale for Setting SPF TIG Priorities
Assessment Section
• Description of SPF TIG priorities:
– Describe results obtained after applying prioritization criteria. If more than one prioritization step is used, show results of each step (e.g., in a table or summary of results).
– Provide a clear description of the processes and procedures used to arrive at the final priority(s) including who made the final decisions (e.g., advisory council or epidemiological workgroup and advisory council)
– Provide a clear description of the final priority area(s). Provide an explanation if final priority area(s) represents a shift from epidemiological areas of high need.
Capacity Building Section
• Propose a plan for ensuring on-going capacity building to address the priority need(s) identified in the assessment step
• Clearly Describe: – Areas of the prevention system that require strengthening,
based on assessment findings
– Tribal capacity-building activities that will be implemented to strengthen identified gaps
– Expected role of Tribal Epidemiological Workgroup (TEW) in the remaining years of the grant
Capacity Building Section
• Examples of capacity building activities include plans to develop the following:
– Technical assistance system to support sub-recipients– Advisory Council to ensure cultural inclusiveness and
appropriate expertise– Coalitions at the local level– A surveillance and monitoring system– Criteria for defining evidence-based programs, practices
and policies– Implementation of a workforce development plan– Enhancement and/or implementation of data
infrastructure
Capacity Building Section
• Describe the expected role of the TEW in the remaining 5 years of the grant. Potential role(s) may include:
– Determining ways to fill data gaps– Identifying additional prevention priorities– Consistently updating and revising the Epidemiological
Profile– Working with sub-recipients to identify intervening
variables– Developing a data depository– Monitoring consequences and consumption patterns
Planning Section
• Describe the proposed approach that you will use to build infrastructure and explain how the plan will ensure that you reach your proposed outcomes.
• This component should include at least three elements:
1) Description of tribal community activities
2) Allocation approach
3) Implications of allocation approach
Planning Section
• Clearly describe the following elements:
– Infrastructure Development Plan– Tribal Action Plan– Allocations Approach
Planning Section
• The Infrastructure Development Plan should describe in detail the following:
– The proposed communities the Tribe intends to fund
– The data and processes used to determine the selection
– The parameters of the selected Tribe/community
– The readiness of the Tribe/communities to address the priority need(s) and intended outcomes
Planning Section
• The Infrastructure Development Plan should also describe (in detail):
– Strategies to increase readiness and address gaps identified in the capacity-building section
– How the proposed strategies will build the necessary infrastructure to meet overall goals and objectives
– How the Tribe will coordinate and/or leverage all prevention resources (SPF SIG and non-SFP SIG funded)
Planning Section
• Action Plan
– Clearly describe how the Tribe will address the priority need(s) including goals, measurable objectives and outcomes
– Provide a comprehensive list of intervening variables that are associated with the priority need and how they relate to the particular underlying conditions in the identified Tribe
– Include a logic model that identifies strategies to be implemented to address the intervening variables
Planning Section
• The SPF Logic Model
– Things to consider:o Identify the priority need(s) as it relates to
consequences and consumption patternso Develop a logic model for each Tribe or location
(community) identifiedo Describe in detail how cultural considerations will be
addressed in all programs, policies, and practiceso Describe in detail the proposed policies, programs,
and practices that will address intervening variables
Planning Section
• Describe any evidence that is associated with the chosen policies, programs, and practices and how that evidence verifies that the interventions are the best fit for addressing identified intervening variables and priority need(s).
Planning Section
• Clearly describe your allocation approach in detail:
– How will your allocation mechanisms enable the Tribe to address the identified priorities?
– How will you ensure that relevant and appropriate policies, practices, and programs are funded?
– How will you ensure that all funded activities are culturally competent and culturally inclusive?
– How will you ensure that funded activities are sustainable upon completion of funding?
Planning Section
• Describe in detail the allocation plan, including :
– How funds will be allocated to support activities to address prior need(s) based on consequence and consumption data
– The proposed funding mechanismo Contracto Cooperative agreemento Purchase Order
– The procurement process for securing services
Planning Section
• Describe in detail the allocation plan, including:
– The procurement process for securing services
– If serving more than one Tribe, how many sub-recipient grants/contracts will be made and the allocations formula by which multiple Tribes will be funded
– How the allocations formula will enable the Tribe(s) to address identified priorities
Planning Section
• Describe in detail the allocation plan, including:
– How the Tribe(s) will ensure that relevant and appropriate policies, practices, and programs are funded
– How the Tribe(s) will ensure that all funded activities are culturally competent and culturally inclusive
– How the Tribe will ensure that funded activities are sustained once grant funding has ended.
Planning Section
• Implications of Allocation Approach
– Describe in detail implications of the allocation approach described above for addressing the scope and nature of the problems identified.
Implementation Section
• Focus on the approach the Tribe will take to implementing activities, including SPF TIG policies, programs, and practices.
• Describe in detail any other organization that will participate in the proposed Tribal project – Include roles and responsibilities– Include commitment letters that describe what
organization will provide to support implementation of the plan
Implementation Section
• Describe in detail how the Tribe will implement evidence-based policies, programs, and practices consistent with the definition and guidelines provided by SAMHSA/CSAP.
• Discuss the planned implementation activities that will occur and how that implementation will take place. Tribes must ensure that all policies, programs, and practices being implemented make culturally competent adaptations without sacrificing their core elements.
Evaluation Section
• Provide in detail the proposed evaluation plan for the project.
– The evaluation plan should be designed to help determine whether Tribes are achieving the goals, objectives, and outcomes they intend to achieve and whether adjustments need to be made to their project.
Evaluation Section
• Discuss the Tribal-level surveillance, monitoring, and evaluation activities that will be implemented.
• Describe what will be tracked and how tracking will occur.
• Discuss what is expected to change.
Evaluation Section
• Grantees must consider outcome and process questions such as (but not limited to) the following:
– Outcome QuestionsoWhat was the effect of the interventions on the Tribe?oWhat program/contextual factors were associated with
outcomes?oWhat individual factors were associated with
outcomes?o How durable were the effects?
Evaluation Section
– Process Questions
• How closely did implementation match the plan?• What types of deviation from the plan occurred?• What led to the deviations?• What effect did the deviations have on the planned
interventions and evaluations?• What process did you use to organize the Advisory
Council?• What process did you use to organize the epidemiological
workgroup?• What process did you use to organize the evidence-
based workgroup?
Evaluation Section
• Describe how required SAMHSA/CSAP National Outcome Measures (NOM’s) data will be collected and submitted to CSAP.
• Provide a statement to the effect that the Tribal SPF grantee will fully cooperate with the SPF TIG cross-site evaluation.
Cross-Cutting Components and Challenges
• Describe how your strategic plan will:
– Include cultural competence of all SPF steps.
– Address the sustainability of your SPF TIG efforts.
• Describe any challenges . . .
– You encountered when applying a “need-based” allocation process.
– You expect during implementation of the plan.
Contact Information
Damaris A. Richardson
State Project Officer /Public Health Advisor
SAMHSA/CSAP/DSP
1 Choke Cherry Road Rm 4-1050
Rockville, MD 20857
240-276-2437 Phone
249-276-2430 FAX
CAPT Contacts
• Michelle Frye-SprayAssociate Coordinator, CAPT West Regional Team
• Kristen Clements-NolleRegional Epidemiologist, CAPT West Regional Team [email protected]
• Jan Hofmann Associate Coordinator, CAPT Central Regional Team [email protected]
• Wanda WestTraining and Technical Assistance Specialist, CAPT Southwest Regional Team
Top Related