Welcome Student Org Leaders!“Show me the Money”
Jason ScapaMS IV Treasurer
MSC Budget Committee Chair August 19th, 2014
Funding Eligibility
1.) DGSOM Student Interest Groups2.) Enrolled as UCLA MS + Attend this meeting You are the only person who can submit a
proposal to me!
DeadlinesProposals are due to [email protected]
the LAST TUESDAY of the month by 11:59 PM
BC Meetings occur the 1st TUESDAY of the month
The earliest you can have an event requiring SAO assistance is the
2nd TUESDAY of the month You will receive an email from me within
72 hours of the BC meeting(Friday after the BC meets)
When do we meet?Sun Mon TUESDAY Wed Thurs Fri Sat
LAST TUES of MONTH
Proposals Due11:59 PM
1st TUES of MONTH
Budget Committee Meeting 7:00pm
Results of Proposal Disclosed
2nd TUES of MONTH First day for event involving SAO
Reimbursements
You pay out of pocket, except lunch talksYou hold on to your receipts.You submit your receipts, follow-up form, and evaluation
form to [email protected], Rafael Gonzalez @[email protected] Jones @ [email protected] within 21 daysNO RETROACTIVE PROPOSALSMUST SUBMIT RSVP LIST
2014-15 SIG Requirements
• 3 events minimum; one each semester– (One will usually be a lunch talk)– Non-Lunch talk such as a workshop, community
service project, health fair, or skill session– Collaborative event with another SIG
• An event can meet multiple requirements but will only count as one event
• Can appeal at renewal if did not meet requirements
FOOD
Direct MS benefit & limitations finite budgetNOT ELIGIBLE
• Gifts to students, faculty, or non-students• Meals while traveling• Transportation to the airport• Postage• Speaker honorariums• Office supplies• Parking• Individual research (SAO funded only)
FOOD Funding Sources1 SAO Funded food event, must be used by 12/31/2014
$6.50 per person for max $325
1 MSC Funded Food event, apply through BC$6.50 per person for max $325
*All-star event* - discretion
Group + Group Weeklong event (3 events) $6.50 per person for max $325
Department. College. National.
*MUST SUBMIT RSVP LIST 1 WEEK PRIOR*
Travel Guidelines
• Each SIG gets 1 conference max/year• Must be in line with mission statement of the SIG• Only the 2 leaders registered with Shamar may go to
conferences for 2014-15– MUST DESIGNATE 2 TRAVEL ELIGIBLE LEADERS FOR ENTIRE
YEAR BY OCT 1, 2014. NO EXCEPTIONS!• For National Orgs (APAMSA, AMA, AMSA, etc.) voting
members may apply in addition to 2 designated leaders• After designation of next year’s incoming leadership, if
leaders registered with Shamar can’t go/don’t want to go, may have incoming rising MS2 take place
Travel Funds
• Max per group per year: $2500• Registration fees- $200/person up to
$1000/conference• Travel and Lodging in state: $500/person• Travel and Lodging out of state: $700/person• Deductible in state: $50• Deductible out of state: $100
TRAVEL
Fly = Coach @ lowest price day of proposal submission
Drive = Car >50 miles ($56.5cents/mile)No tolls, parking fees
Lodging = if greater than 50 mi away
Sample Expenses• You want to send you and co-coordinator to 3 day (2 night)
conference in Washington DC. Fees are $270, Airfare is $510, Hotel is $200/night. Total requesting is $980/person.
• Registration: $200• Airfare + Lodging: $700 ($510 + $200)• Deductible: -$20
– You will be paying $70 over the max for the registration fees, $10 over for airfare/lodging so that subtracts from your $100 required deductible
• Total allocated: $880/person• Basically, any overage will be counted towards your
deductible up to $100
Travel Reimbursements
• Pay out of pocket after approved and then reimbursed after travel
• Must submit Original Receipts to Raphael or his mailbox in SAO within 21 days of returning from conference– Credit Card statement if charged
• Must submit copy of conference registration• In proposals must show proof of lowest airfare
and hotel lodging
Class $$$
Your class MSC is a student group
Each class receives $1000
Each class receives $250 for meals/snacks @ MSC meetings.
Appeal
If feel funding not appropriately allocated, contact me ([email protected]).
I will email you an appeal form. Fill out by LAST TUESDAY of the month by MIDNIGHT.
We will then discuss at the next meeting.
Non-Allocated End-of-Year $
Starting in April, BC will start looking at prospects of having non allocated money and will relax funding maximums accordingly
At our last meeting in May 2014, if we have money left over, the BC may decide how to allocate these funds to the overall benefit of the DGSOM MS population.
Forms
www.mscdgsom.weebly Click Budget Committee (tab @ top)Or http://www.medstudent.ucla.edu/current/Click Student Organizations & EventsClick Medical Student Council Click Budget Committee (tab @ top)
Questions!
If you are applying for $ for a lunch talk on Tuesday, October 2nd, when do you need to submit your proposal?
If you want to schedule an event for October, and are submitting your proposal in October, when is the earliest you can hold your event?
When is the deadline to submit your proposal for an event October 23rd?
Questions!
So you had your stellar lunch talk with Dr. Amazing, and it was a great success. What do you need to do next?
You are the leader of PIG and want to hold a evening dinner with the pediatricians. What should be your first try at obtaining funding?
Questions!You want to give your speaker a post-marked binder at lunch (your treat!) and then pay for his parking with BC funds. Yay or nay?
You want to attend a conference at USC w/ BC funds. Yay or nay?
You want to fly first class on Virgin Airlines and have your own deluxe suite with chocolate strawberries, champagne, and unlimited room service. Yay or nay?
Questions!
You are the leader of FMIG. You want to go to the national conference in NY.
How much of your registration fee will we cover?How much of your lodging and flight will we cover?
Emails
Jason Scapa [email protected] Gonzalez [email protected] Jones [email protected]
Sam Jackson [email protected] Berstein [email protected]
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