WCU Master of Health Services - Executive Leadership & Management Cohort
DeAnna McCarson - MAHEC
Time Management
The key is not to prioritize your schedule, but to schedule your priorities
--Stephen R. Covey
Resource: Franklin Covey Co.
Time Management
A G E N D AAnalyze the use of time
Priorities
Short and Long-term planning
As a Manager, Leader?
Urgent/Important Activities
RolesTools and Techniques
Analyzing the Use of Time
Think through your day -
How do you spend your time?
What activities/tech. make for GOOD days?
What are your distractions? Time Wasters?
Do you have a system for dealing with them?
Do you have time for the most important things in your life?
Time Management
Compile a simple time log by dividing your day into 30-minute intervals.
Log exactly how you spend your time.
Time Management
Keep a time log -
Resource: Tim Hindle - Manage Your Time
This helps you to determine how much time you are spending on useful and
unnecessary activities.
Time Management Categorize time spent into specific
categories:
– Use Urgent/Important matrix
OR categories such as:
– Routine tasks
– On-going projects
– Planning and Development
Actual Time AllocationCategorize tasks...
25%
60%
15%
OngoingProjects
RoutineTasks
Plng/Dev.
Resource: Tim Hindle - Manage Your Time
Ideal Time Allocation25%
15%60%
OngoingProjectsRoutineTasksPlng/Dev.
Resource: Tim Hindle - Manage Your Time
Urgent/Important Matrix
Classifying Activities
Urgent– if you or
others feel that it requires immediate attention.
Important– if you personally
find it valuable, and if it contributes to your mission, values, and high-priority goals.
Resource: Franklin Covey Co.
Identifying Roles
COMMON ROLES
PERSONAL– Spouse
– Parent
– Brother/Sister
– Daughter/Son
– Friend
– Volunteer
– Member
PROFESSIONAL– Manager
– Leader
– Supervisor
– Boss
– Facilitator
– Peer
– Coordinator
Tools and Techniques
TOOLS & TECHNIQUES
Action Plans– Personal Development Plan
Time Analysis– Logs, Time Wasters
Calendars
– electronic or manual
TOOLS/TECH. cont.
Organizers
– in-baskets, folders, file stands, bookcases, file cabinets, etc.
Resources– books, internet, tips from peers
First Things First...
Personal– _______________– _______________– _______________– _______________– _______________– _______________– _______________– _______________
Professional– _______________– _______________– _______________– _______________– _______________– _______________– _______________– _______________
Resource: Franklin Covey Co.
First Things First
List an activity that, if done superbly
and consistently, would produce
marvelous results in your personal
life. Do the same with an activity in
your professional life.
Resource: Franklin Covey Co.
Things which matter most must never be put at the mercy of things which matter least.
--Johann Wolfgang von Goethe
Resource: Franklin Covey Co.
Covey 6-Step Process:
Connect to Mission
Review Roles
Identify Goals
Organize Weekly
Exercise Integrity
Evaluate
Resource: Franklin Covey Co.
Culp 7-Step Plan
Understand the value of your Time & the importance of balance in your life.
Decide what you want out of life- & go for it
Prioritize & plan regularly
Organize projects & manage your schedule effectively
Work on overcoming everyday obstacles
Resource: Stephanie Culp: You can find more time for yourself every day
Culp 7-Step Plan cont.
Simplify & streamline your life by getting organized
Look for ways to save time in bits & pieces
Resource: Stephanie Culp: You can find more time for yourself every day
Developing Plans
Short and Long Term
Personally and Professionally
DEVELOPING PLANS...
Personal Short-Term
Professional Short-Term
Personal Long-Term
Professional Long-Term
As a Manager, Leader -
How can you coach others on Time Management?
–Model (use of tools/techniques)
–Help others develop plans
–Share resources
What are your challenges?
Learn from other managers and leaders…
What works for you?
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