Using to Collaborate and to
Facilitate Collaboration Amongst
Your Students
Shmuel Fink
Touro College
Objectives
Learn how instructors can use Google Docs
Creating an account
Creating a document
Renaming and deleting a document
Publishing and sharing a document
Collaborating with others
History of revisions
Presentations
Spreadsheets and forms
Uploading and downloading files
Why use Google Docs?
No software needed
Files can be accessed from any computer with an Internet connection
Documents can be published on the Web (hosted by Google)
Collaborate effortlessly with colleagues in real-time
Collect data with sophisticated forms
Keep a log of revisions and revert back to them, if necessary
How can instructors use Google Docs?
Work on documents from different locations without having to email files
Collaborate in real-time with colleagues to develop curriculum, reports, departmental projects and exams, etc
Review student work and monitor progress
Provide comments in the document itself so that students receive immediate feedback
Build a portfolio of student work
Administer exams and collect data with forms
How can Google Docs help our students?
Collaborate on group projects
Publish their work for their classmates or larger communities
Peer review and critique each other’s work
Work together on newsletters and school newspapers
Review the evolution and understand “writing as a process”
Become more interested and excited about learning
To Create a Google Account
Click the "Sign In" link on the Google homepage
Click the "Create an account now" link
Complete the form
Click the "I accept. Create my account." button
Log in to your email account to open the email you will receive from Google
Verify your email address by clicking on the link in the email
To Create a Gmail Account
Click the "Gmail" link at the top of the Google homepage
Click the "Sign up for Gmail" link
Complete the form
Click the "I accept. Create my account." button
To Get to Google Docs
Either enter google.com/docs in your browser’s address bar
OR
From Google, select “Documents” from the “More” link on top
To Create a Document
Click the “New” button on the main Google Docs screen
Select “Document”
Enter the text of the document
Click the “Save” button
Close the window
To Rename a Document
Click the box to the left of the document (a check mark will appear in the box)
Click the “Rename” button on the dark blue bar across the top
Enter the new name and press Enter
To Delete a Document
Click the box to the left of the document (a check mark will appear in the box)
Click the “Delete” button on the dark blue bar across the top
Your document will be moved to the Trash
To Publish a Document
Click on the file name to open the document
Click the “Share” button on the top to the right
Select the “Publish as web page” option
Decide whether you would like your document automatically re-published when changes are made
Copy the URL
Post or distribute the URL
To Share a Document (Slide 1 of 2)
Click on the file name to open the document
Click the “Share” button on the top to the right
Select “Share with other”
Decide whether the audience can share “as collaborators” (changes can be made) or “as viewers” (changes cannot be made)
(Continued)
To Share a Document (Slide 2 of 2)
Enter email addresses of individuals whom you are inviting to view or collaborate on this document (separate multiple email addresses with a comma)
Click the “Invite collaborators” or “Invite viewers” button
Optionally, send the collaborators an email message
Collaborating with Others
To View the History of Revisions
Click on the file name to open the document
Click on the “Tools” menu
Select “Revision History”
Click on a revision to see what that version looked like
Enter check marks next to two versions and click the “Compare Checked” button to see the changes that were made
Click the “Back to editing” link to return to the current version
Presentations
Spreadsheets and Forms
Sample spreadsheet
Data collected through a form
Live form
Question types
To Create a Form
Click the “New” button
Select “Form”
Enter a title and subtitle
Enter questions and response types In the form template
Click the “Add question” button to add another question
Click the “Save” button when done
To View the Live Form
Click on the file name to open the spreadsheet
Click on the “Form” menu
Select “Go to live form”
Copy the URL from the browser’s address bar
Post or distribute the URL
To Upload Files
Click the “Upload” button
Click the “Browse” button
Select the file you would like to upload
Click the “Upload File” button
To Download Files
Click on the file name to open the document
Click on the “File” menu
Select “Download file as”
Select the desired format
Shmuel Fink
Touro College
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