USING THE CAMPUS CMS FOR BLINK - BASIC
UCSD Portal Services
Introductions
• Instructors– Allisa Becker: Operations Manager– Kelly Cowan: Sr. Editor– Liz Morrison: Sr. Writer
• Participants– Name and department– Why you’re here– What you expect to learn
CMS: Content Management System
• Simpler, but fewer features
• No WYSIWYG (must know some HTML)
• No taxonomy• Unfriendly URLs• No longer available
• Personalized dashboard
• Messages• Automatic versions• WYSIWYG editing:What You See Is What
You Get• Built-in taxonomy• Friendly URLs• Accessibility compliant
V6 (Vignette) Hannon Hill Cascade Server
Learning Outcomes:
Article Page Drawer Page
Roles • Subject matter experts (Psst! That’s you!)
– Organize, write, revise content– Enter content in CMS– Get content approved within department
• Portal Services team– Consults with units and plans content– Works with SMEs to identify, organize, and create
content– Edits and launches all Blink and TritonLink pages– Responds to update requests– Makes sure pages are reviewed and updated
• Questions?– [email protected]
Anatomy of a Blink Page
Parts of the whole:
The CMS is broken down into parts called “assets.”
These assets help you create a whole Blink page
Tips for Getting Started
Use Firefox or IE version 7 or 8 (Firefox/Safari for Mac)
Have two tabs/windows open (Ctrl + t) (Ctrl + n)
Name folders and pages in all lowercase and use dashes instead of spaces (keep names as short as possible)
Creating an Article Page
Most informational pages in Blink use the article template Log in Create folder
Exercise–Create a new article page
Creating a Drawer Page
How-to pages, checklists, FAQs, and menu pages use the drawer template
Exercise–Create a new drawer page
Publishing
• http://stage-blink.ucsd.edu
• YOU, the SME, can publish to stage.
• This lets you share the page with others (your supervisor, co-worker, anyone who needs to approve)
• THE PUBLIC CAN’T SEE THIS!
• http://blink.ucsd.edu
• Portal Services “launches” the page to the public site: Blink
• This is the “official” publishing
• THE PUBLIC CAN SEE THIS
Stage (Dress Rehearsal) Live (Showtime!)
Publishing Process
• CMS Stage Live• Writing Review Launch• Lines Dress Rehearsal Showtime!
1. Contact [email protected] first to plan new pages and get feedback
2. After working with the writer, submit the new page(s) via a Workflow Submission Form
3. Editor will review the page and either contact you with questions or launch
Viewing/Sharing the Stage SiteFollow this formula:
http://stage-blink.ucsd.edu+
/draft/your-folder/system-name+
.html=
http://stage-blink.ucsd.edu/draft/allisa-becker/article.html
Images
We will host images
We don’t host files (.doc, .pdf)
Use .gif or .jpg
Upload an image Use an existing
image from:/Blink/_images
General Guidelines 2 Ways to Add Images
Understanding the Site Structure The URL is your
“map” to finding a page in the CMS:
http://blink.ucsd.edu/HR/supervising/index.html
1. 2.
3. 4.
1.
2.
3.
4.
Editing an Existing Page
Minor changes (e.g., typos, date changes) just e-mail [email protected] with the requested change for faster service
Bigger changes (e.g., a paragraph, an entire table, content overhaul) copy the page into your draft folder and make the necessary changes
Exercise–Copy live page into draft folder
Useful Links
• Guide to working with Portal Services: http://blink.ucsd.edu/go/SME– Workflow submission form– UCSD editorial style guide
• Hannon Hill Glossary: http://hannonhill.com/kb/glossary.html
• Portal Services contacts:– [email protected]– smemail-l mailing list– Allisa Becker: [email protected], x41013– Kelly Cowan: [email protected], x21095– Liz Morrison: [email protected], x41916
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