University of Konstanz, Germany
Karlheinz PappenbergerLondon, 44th LIBER Annual Conference, 25/06/2015
bwFDM CommunitiesA Research Data Management
Baden-WuerttembergInitiative in the State of
University of Konstanz, Germany2
Overview
1) The e-science initiative in Baden-Wuerttemberg
2) bwFDM communities: a research data management project
3) bwFDM communities: results
4) Concluding remarks
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1) The e-science initiative in Baden-Wuerttemberg
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9 universities in Baden-Wuerttemberg in numbers
Universities in Baden-Wuerttemberg
Academic Staff(all: 30,300)
Students(all: 176,000)
Heidelberg* 5,500 31,500
Tübingen* 4,450 27,200
Freiburg 6,800 24,700
Stuttgart 3,350 24,600
Karlsruhe 6,000 24,500
Mannheim 1,000 12,300
Konstanz* 1,250 11,800
Hohenheim 950 9,900
Ulm 1,050 9,500
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* = member of the group of 11 German universities with nationally funded institutional strategies within the German top-level research initiative
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The e-science initiative in Baden-Wuerttemberg (I)
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The concept paper
− E-Science – Science in a New Environment. Further development of the scientific infrastructure in Baden-Wuerttemberg.
− Published 29th July 2014, 120 pages (only available in German)− Edited by the Ministry of Science, Research and the Arts− 3.7 million euro for working out action plans 5 defined action areas
− Licensing electronic information media− Digitisation− Open access− Research data management− Virtual research environments
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The e-science initiative in Baden-Wuerttemberg (II)
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The concept paper – chapter 4: research data management
− Written by a working group of 10 members, lead by the ministry and with representatives from
− Computing centres− Data centres− Libraries− Researcher communities
− Recommendations− Further development of technical “bw“-infrastructure− Establishing research data management within teaching and curricula− Countrywide research data repository − Data life cycle labs− Coordination of policies, legal issues and standardisation questions
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2) bwFDM communities: a federal research data management project
bwFDM = Baden-Wuerttemberg Forschungsdatenmanagement (Baden-Wuerttemberg research data management)
as part of several existing and planned IT-driven “bw“-tools:
− bwHPC: high-performance computing− bwSync&Share: joint sharing and synchronisation of data− bwFileStorage: additional countrywide storage capacity− bwIDM: identity management− bwMS: licensing of Microsoft software
− bwCloud*: federal virtualisation of server and IT-services− bwDataArchiv*: long term preservation of data − bwDataDiss*: research data of dissertations − …. * = project status
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bwFDM communities: the quest for effective research support
Background: the data landscape
− Data life cycle
− Complex and large scale data− Relevant for a growing number of
science disciplines
− Intelligent data management and analysis creates more high-quality research and publications
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bwFDM communities – the project
Funding
− Funder: Ministry of Science, Research and the Arts Baden-Wuerttemberg
− Funding period: 2014/01 – 2015/06
− Budget: 1 million euro
− Staff: 9 full time key accounters (one at each university) 1 project coordinator
− Project lead: Steinbuch Computing Centre Karlsruhe Institute of Technology− Main project partners: computing centres at the 9 universities− Associated: libraries
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“What infrastructure and services are needed to make the region a global leading area in research and development?“
Improving scientific research in Baden-Wuerttemberg in context of the e-science strategy
Main question & project goal of bwFDM: how to do this?
executing a comprehensive survey
− Detailed recommendations for concrete steps− Definition of future projects and tasks
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bwfdm.scc.kit.edu/english
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bwFDM: the research communities and the survey
The observed research data landscape in Baden-Wuerttemberg
− 3000 different research groups− Applied sciences− Life sciences incl. medicine− Social sciences− Humanities
− 700 interviews with researchers (approx. 1h each research group)
“How are you working?“ “What are your needs?“
− 2550 user stories extracted from the interviews
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Survey: 30 open & closed questions / example:
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bwFDM: milestones of the survey
List of research groups and contact persons (from Feb 2014 onwards)
Guideline for interviews
Interviewing researchers and transforming the results into a machine readable format (Feb 2014 to Nov 2014)
Extracting “user stories“ / statements and collecting them in a database (Nov 2014 to Feb 2015)
Compiling thematic areas and building working groups on them (from Feb 2015 onwards)
Grouping user stories in story maps (from Feb 2015 onwards)
Report / presentation of results and recommendations to the ministry(17th July 2015, summary in English sharing information)
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3) bwFDM communities: results
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a) General requirements and policy framework
(1) Legal Issues: intellectual property rights, copyright and data protection
Advice and expertise in IPR and data protection / publishing data− Information centre / contact person
Fewer legal restrictions in IPR and data protection − When using data from others
Stronger property rights − For own collected and processed data
IT infrastructure that fulfills data protection requirements− When sharing data (within a project group)− When archiving data
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a) General requirements and policy framework
(2) Information services
56 % of the interviewed groups don´t feel well-informed about RDM
Advice and expertise in RDM− Newsletter (40 %)− Information platform (40 %)− Information centre / contact person (35 %)− Training / tutorials (30 %)− RDM guideline / RDM policy (8 %)− RDM teaching courses (3 %)− General information requests in RDM (20 %)
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a) General requirements and policy framework
(3) Scientific culture on data
50 % are satisfied with the availability of data, 50 % are not55 % have data that might be of interest to others but don´t share
Incentives
Status quo: Limited exchange of data in scientific communities− Time− Personal risk / career
To be solved within the scientific community and the funding organizations
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b) Technical framework
(1) Standards and formats− Software− Types of files, exchange formats
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c) Data collection and data sharing
(1) Access to commercial and governmental data / data of NGOs
(2) Digitization− Articulated mainly in humanities− Using digitized material / active digitization of material
(3) Scientific cooperation: − Management and exchange of data
unsatisfactory at the moment: 50 % email / USB-stick 20 % dropbox18 % server12 % other (e.g. bwSync&Share)
− Virtual research environments
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d) IT infrastructure / IT support
Storage− Very often named− Efficient access (speed, simplicity)− Archiving facilities: 10 years +
Computing power / high performance computing needs
Hardware − Special requirements− Easier and more flexible purchasing− Money
Software / Software tools − Access to specialist software
IT support− Support for using IT infrastructure− data processing support− [more IT staff on the research group level]
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e) Preservation
(1) Documentation of projects and data
Project documentation / documentation of data− RDM plan and guidelines− RDM information centre− Accompanying consulting by a RDM expert− Support for data curation − Research information system for documentation
Metadata − Metadata standards− Professional staff for data enrichment with metadata / automation
Stronger property rights − For own collected and processed data
IT infrastructure that fulfills data protection requirements− When sharing data (within a project group)− When archiving data
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e) Preservation
(2) Data repositories
Articulated demand− Central / structured / curated
Both disciplinary and interdisciplinary
Definable access rules
Visualization of data
Finding data / using data of others− General search engine for data− Access to high-quality data
(3) Archiving
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Results f) – i)
f) Licensing (campus)− Software
g) Funding / financial issues− More money at the research group level
h) Open Science / Open Data / Open Access− Open source software− Data curation− Trust
i) Reservations about RDM− Efficiency, special needs, bureaucracy, time pressure
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4) Concluding remarks
Political dimension− e-science-initiative… recognized importance of RDM in Baden-Wuerttemberg;
bwFDM survey may form the nucleus for a broad RDM infrastructure deployment in BW − But keep in mind: state BW strategy versus international cross-linked research
Researcher dimension− bwFDM bares the existing gap between research and infrastructure− bwFDM offers a huge and unique dataset of various researcher interests− Certainly not only representative of researchers in Baden-Wuerttemberg
Infrastructure dimension− IT driven project, but: fraction of answers covers less technical needs than expected
and much more heterogeneous than expected− Several players: computing centres, data centres, libraries, …
− A lot of distributed expertise in infrastructure− Important: cooperation
− Within an institution and also on a state/national/international level − Not all issues can be solved on a local infrastructural level
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Karlheinz PappenbergerSubject Librarian for economics and statistics Specialist for research data managementUniversity of Konstanz - KIM
Very much!Thank you
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