UNIVERSITY GRANTS COMMISSION

ASSISTANCE FOR STRENGTHENING OF INFRASTRUCTURE FOR HUMANITIES & SOCIAL SCIENCES UNDER ASIHSS PROGRAMME

1. INTRODUCTION In 1983, the Science Advisory Committee to the Cabinet (SACC), Government of India, felt the need for strengthening of infrastructure for Science and Technology programme in the universities in the non-bureaucratic set-up of university departments, and the University Grants Commission was identified as the nodal agency to take up the programme for the above purpose in Indian universities and institutions. Thus, the scheme STID (Sciences and Technology Infrastructure Development) was launched and when it gained momentum, the Programme itself came to be popularly known as "COSIST" which is the acronym for the Programme - "Committee on Strengthening of Infrastructure for Science and Technology " .The programme with the name COSIST was in operation from 1983-84 upto 2001-2002 . Now, the Commission has decided that the Humanities and Social Sciences departments may also be supported for strengthening of infrastructure. 2. OBJECTIVES The basic objective of the programme is to assist selected Humanities and Social Sciences departments in the universities which have already exhibited and achieved high quality performance to enable them to acquire necessary equipments to develop infrastructure which cannot be approved out of SAP grants, or normal university development grants, so that the attainment of excellence in postgraduate education and research in the department is not handicapped due to the non-availability of facilities. The specific objectives of ASIHSS are to :- i. Strengthen infrastructure by acquiring necessary equipments (non-available under SAP or other sources) for continuously maintaining the achieved excellence in research and postgraduate teaching or for enhancement of the proven performance in the identified areas.

ii. Enhance and promote hi-tech / emerging / thrust /generic areas in future to be at par and comparable with their counterparts in the world. iii. Promote Humanities and Social Sciences innovation and its use through technology transfer, filing of patents, etc. iv. Take up international and industrial collaborative programmes for self-sustenance and resource generation. v. Link up and suggest steps required for interdisciplinary activity in the areas to the other SAP or ASIHSS supported departments and motivate user departments through active participation, training and awareness programmes and nurturing of the areas. 3. ELIGIBILITY / TARGET GROUP ELIGIBILITY (ASIHSS) Fresh assistance under ASIHSS may cover departments (in Humanities and Social Sciences) that have completed successfully a five- year term under SAP (at the minimum level of CAS/DSA/DRS) and are recommended for continuation for a further period of five years on the basis of their performance in research and teaching . It would be desirable that the department should have at least one Professor, two Readers and three Lecturers in the identified thrust areas. The strength of the group research activities may also be looked into. TO NOTE : Proposals which are not submitted in the prescribed form with full information, duly signed by the Competent authority as mentioned in the form will not be considered by the UGC. The reference of the UGC letter under which the proposals are invited during Xth Plan period should also be mentioned. 4. NATURE OF ASSISTANCE AND DURATION DURATION OF THE PROGRAMME(ASIHSS) The duration of the Assistance for Strengthening of Infrastructure in Humanities & Social Sciences (ASIHSS) Programme is upto the end of Xth Plan period. The effective date

of implementation will be from 1st April of the following year . The department will have to accept and implement the programme within 6 months from the day of receipt of the approval or from the effective date of implementation, i.e., 1st of April of the following year, based on the date of approval letter as communicated by the UGC, otherwise, the UGC may terminate the programme without assigning any reason. The decision of the UGC is final in this aspect. OF ASSISTANCE The financial inputs may be provided in the form of four major categories namely (i) common facilities; (ii) major facilities; (iii) annual recurring / working / maintenance grant; (iv) special purpose grant (additional to the allocation under the programme based on merit and departmental performance on the availability of resources for encouragement of the department/university). The limits of financial assistance under the programme shall be Rs.60.00 lakhs. The maximum limit does not mean that each department will be provided this amount. However, the department will have to submit the proposal for consideration of the support restricting this amount. The most essential and critical needs which are to be decided by the expert committees under operation of the programme will be finalized based on the availability of funds with the UGC. The financial assistance will be provided for non-recurring as well as recurring items of expenditure. WORKING EXPENSES, BOOKS, JOURNALS ETC. (RECURRING) The UGC provides and sanctions money for essential recurring items including books / journals, seminars, hiring the services ( technical/ industrial/secretarial as relevant to the programme), working expenses, travel, visiting fellows, field facilities / field trips, consumables, holding of Advisory Committee meetings, maintenance or rate contract at the rate of 5% of the equipment cost (after expiry of the warranty / guarantee period) for the major approved equipment for a period of four years, limited faculty / maintenance assistant etc., ( 1 Professor or 1 Reader ). The UGC assistance for the payment of salary for the posts approved, if any, will be from their date of appointment upto the date of completion of the approved duration of the programme. Thereafter, the State Government / University will have to take over the recurring liabilities. The UGC will not be responsible legally or financially for continuation of the filled up posts. Further that the UGC approval for vacant posts will lapse on the date of completion of the approved duration of the programme. However, the recurring grant for books, seminars, working expenses and maintenance would not be provided for the year if it is not claimed at least during the succeeding year. The seminar grants , if approved, may however be pooled together to organize one or two excellent but not routine type of seminar / conference / workshop with the permission of the UGC. The departments are , therefore , advised to render accounts for the earlier recurring grant and claim recurring grant for the year immediately after the year is over so that it does not lapse. The claim for other recurring items , as provided under the programme , will be considered based on the terms and conditions of the

grant as prevailing in the UGC. The department will submit a detailed year-wise statement of expenditure of grant with utilization certificate ( UC ) , duly signed by the Registrar / Finance Officer or Competent authority for release of further grants. One page write-up on academic teaching and research collaborating / existing activities for the year followed by the copy of the resolution of the Advisory Committee may be submitted in the prescribed format for such purpose. HOUSING AND INSTALLATION OF EQUIPMENT Building grant upto to Rs.15.00 lakhs may be provided for housing and installation of the new equipment for infrastructural development , approved under the programme and for making space and augmentation / extension / addition/ alteration / renovation of the laboratory facilities. This one time grant will be released in instalments after receipt of the estimate prepared by the University Engineer / Building Committee and duly forwarded by the university for consideration of the UGC. The major facilities include equipment and infrastructure development and other related items such as books and journals, creation of patent promotion and archival cell. A list of admissible items which may be considered within the financial limit, is enclosed as Annexure - II . ADDITIONAL GRANTS The UGC may also consider the following additional grants subject to the availability of funds under the programme : I. MAINTENANCE GRANT The Commission may provide maintenance grant on rate contract basis upto 5% of the equipment cost for the remaining period of the programme after the guarantee/warranty period is over. The proof of the warranty /guarantee is to be supplied in such cases. After the completion of the term, the University will have to assume responsibility for maintenance of the equipment purchased under this programme. The Expert committees are expected to ensure that the equipment which is already there in the Department and not obsolete may not be recommended further for purchase under the programme . The supported departments will submit the requests in the prescribed form (ANNEXURE-VIII) for consideration of the UGC. II. SUMMER INSTITUTE AND REFRESHER COURSES

(a) Support may be provided to conduct a Summer Institute of four weeks for teachers of neighbouring Universities and Colleges under the programme also for organizing Refresher courses i. Eminent teachers, personalities and social scientists from universities, social organizations / N.G.Os and industry may be invited for the proposed summer institute for giving lectures. The theme must have relevance to the areas covered under the programme. A copy of the proposal may be sent to the UGC ASIST Bureau which will be forwarded by the UGC to the Advisory Committee Expert (UGC nominees) for their consideration and approval. ii. The duration of the Summer Institute will be of 4 weeks. iii. The total number of participants, including Resource persons and teachers from neighbouring University/Colleges should be 25-50. iv. The Commission will provide TA/DA and Honorarium etc. as per norms of expenditure as applicable to Refresher Courses in the Academic Staff College. v. The department would write and contact the relevant University and college between January and March every year so that proper persons are selected for Summer Institute. vi. The required amount for the Refresher Course/Summer Institute or for conducting Consortium in the subject area may be provided out of the funds available for Academic Staff College. If , however , funds are not available from Academic Staff College, the support may be provided from the Programme as additional grants. III. ATTACHMENT OF STUDENTS (MASTER'S DEGREE PART-I AND BACHELOR'S PART-II) a. Four meritorious students from Master's Part-I (appeared in examination) and two Bachelor's Part-II (appeared in examination) students per annum from neighbouring Universities/Colleges will be attached to the supported department for six weeks to provide them research experiences. They may be appointed on merit. b. The students must be given project work during their attachment and each student should be assigned to one faculty member for guidance according to the identified thrust area(s) of interest.

c. (i) The Commission will provide each student with second class rail/bus fare on actuals per month for attachment along with contingency amount of Rs.5000/- per student, per annum for stationery, field work, repair and maintenance activities for the work assigned to them. The University department, where the student will be working, may provide the grant to the student based on their date of joining with necessary documents from the University department from where the student is coming to take up the attachment programme. The UGC will reimburse the same after clearance from the Advisory Committee where the amount will be shown for release by the UGC to the Institution concerned where the student is working. (ii) Projects may be chosen in collaboration with the industry, national organizations or for rural work in addition to the identified thrust areas. The student and the concerned teacher may visit the industry and other organisations and take up the project. This will help to create a linkage with an external organization and the department, the students and teachers. Thus mobility is ensured. (iii) The department should write and contact the relevant University/College between January and March every year so that eligible students are selected on merit for research attachment. IV. INTERNATIONAL COLLABORATION FOR RESEARCH a) The University Grants Commission, on the basis of the recommendations of the University and the Advisory Committee in the presence of the Chairperson of the Advisory Committee (Vice Chancellor) and the outside experts (UGC nominees) , may consider a well defined collaborative research programme for sending upto two teachers in a year from the supported department to the identified foreign University/Research Institute for a period of two to six months. The proposal for the collaborative programme will define clearly the objectives with the areas of collaboration from both the Indian and foreign counterparts. Such collaboration will focus on the areas of research , methods / products / prototype to be developed . It will also specify how the patents and the protection of the rights of such research and the collaboration programme will be maintained by both the counterparts. The teachers and the groups who will be collaborating will submit their phasewise programme of going abroad along with the type of work they are interested in taking up in that phase.The department will also mention any other support being enjoyed under such collaboration. An Agreement on the above collaborative programmes , mentioning details of area(s) to be undertaken in the collaboration, possible time -frame, phasewise plan of action may be prepared and finalized among the counterparts. This document may thereafter be placed before the Advisory Committee. The resolution may be sent to the UGC - ASIST Bureau for consideration , approval and implementation accordingly. b) The Commission will provide assistance to each collaborating ASIST department to the extent of Rs.3,00,000/- per year (as an additional grant on availability) for collaboration with an identified University department in a foreign country. The assistance will be for the following purposes:

i. To provide air fare to two teachers of the supported department and to provide local hospitality and travel to two teachers of foreign collaborating University on the same scale as applicable in the cultural exchange programme of the UGC. ii. Local hospitality for teachers from the supported department will be met by the foreign collaborating University according to the norms of the foreign collaborating University . iii. Air fare of the teacher from foreign collaborating University will be met by them, and local hospitality by the concerned collaborating department. In order to get assistance the following documents are to be submitted by the collaborating departments to the UGC for approval and release of admissible grants: The resolution of a well defined collaborative proposal (with objective) and complete action plan and a copy of the agreement between the appropriate collaborating authority of the department and foreign collaborating University duly forwarded by the Vice-Chancellor, Chaired in the Advisory Committee as the Chairperson of the Committee where the presence of UGC expert nominee(s) are also required . V. OVERHEAD CHARGES The UGC may provide additional grant to the tune of 10% (ten per cent) of the total allocation (Non-recurring and Recurring) approved to a department under the Programme subject to a maximum of Rs.2.00 lakhs (Rupees two lakhs only) or the actual expenditure whichever is less towards water, electricity and telephone, Fax, e-mail (Only equipment cost of these items. Recurring cost of these items will have to be met by the Department/University) for the entire period . The above decision is effective from 1st April,2000 with the following conditions:- a. The University concerned should not deduct any amount in advance for overhead charges out of the amount / items approved and sanctioned for implementing the Programme. Since the provision of Overhead Charges is an additional grant over and above the total allocation, the payment of grants for Overhead Charges will depend on the availability of funds under the Programme in the year of demand. b. The universities concerned should submit a separate statement of actual expenditure incurred on the items as approved and mentioned under the Overhead Charges head. The UGC will not pay any grants for the expenditure incurred other than the items approved under this head. VI. REGARDING UNSPENT BALANCE

Since this assistance is for one term only, the unspent balance of Recurring and Non-Recurring grants as on the date of completion of the programme, may be refunded to the UGC OR the amount may be adjusted against the grants to be paid to the University for other programmes of the UGC. 5. PROCEDURE FOR APPLYING FOR THE ASIHSS PROGRAMME In the first instance the UGC will circulate guidelines to all eligible Universities. Proposal for induction under the Programme will be invited by the UGC from the SAP supported on-going departments of Social Sciences & Humanities as stated in the guidelines. 6. PROCEDURE FOR APPROVAL BY THE UGC: The UGC will invite proposal for ASIHSS Programme in the prescribed form from the eligible on-going SAP (CAS/DSA/DRS) Departments in Humanities & Social Sciences . Thereafter, two or three senior faculty members including Head of the Department, will be invited to present their proposals before the Expert Evaluation/Assessment/Induction Committee in the UGC Office, New Delhi. The Expert / Induction Committee, after presentation of the proposal and discussion with the departmental representative about their critical requirements etc., will finally decide on the induction or rejection of the proposal for support under ASIHSS Programme. The Committee will also recommend the financial inputs to be provided to the departments finally selected within the financial limit for further consideration by the UGC. The Committee will give its Report/Recommendations in the prescribed form (Annexure-II). 7. PROCEDURE FOR RELEASE OF GRANTS BY THE UGC Recommendations / decisions of the Subject Experts / Induction Committee are finally approved by the UGC. Thereafter, approval of the UGC will be conveyed to the finally selected / inducted Departments / University for financial assistance. On receipt of the acceptance of terms and conditions of grants attached to the approval letter as well as stipulated in the approval letter, duly signed by the Registrar of the University, the UGC will process the sanction of first instalment of admissible Non-Recurring and Recurring (for one year) grants according to the availability of funds under the programme. Certain conditions for receipt of the grants under the programme a. In order to avoid difficulty in implementing on day-to-day basis, the UGC desires that the University will give sufficient delegation of authority to the supported Department within the University for successful implementation of the programme within the approved duration and grants.

b. The general terms and conditions as applicable from time to time for UGC assistance holds good and are applicable. c. The University/Department will take action to communicate or hand over the following information, documents : (i) Letter of acceptance of the terms and conditions of the grant and the programme by the Registrar of the University and the Coordinator. (ii) The University department would implement the programme in accordance with the guidelines of the UGC and follow the same under the programme. A certificate in this regard may be provided . (iii) The University and Department will also intimate the name of the officer who will receive the grant on behalf of the University for the programme. A separate account for the grant under the programme is essentially to be maintained with intimation to the University authorities / UGC . (iv) The name of the bank and account number ( for the programme) with detailed address may be submitted / intimated, to receive financial support. (v) The Head of the Department who will be the Coordinator of the programme should have the freedom to place orders and act as per directions of Advisory Committee . The Advisory Committee , if it so feels, may constitute a purchase committee to deal with the matter. (vi) In case where University and Department is unable to obey the guidelines, serious action may be taken and the grants will be withheld or the funds may be refunded or even the programme may be withdrawn, if the guidelines are not reasonably complied with. There may be a test check by the Statutory Auditor of the University / Auditor and Comptroller General of India, Government of India for the funds so provided. The grants will also be governed by the terms, conditions and directives as given in the approval letter. Second and subsequent instalment of grants will be sanctioned only on receipt of he following documents :- a. Year-wise and item-wise statement of actual expenditure incurred against the grant paid for the previous year in the prescribed Proforma (Annexure-III), duly signed by the Registrar and Finance Office and Coordinator of the programme. b. Utilization Certificate in the prescribed form (Annexure-IV) , duly signed by the Registrar and Finance Office and Coordinator.

The University will also submit an audited statement of accounts of the programme, duly audited by the Statutory Auditors of the University, as soon as the accounts of the University are audited. c. Annual Progress Report in the prescribed format (Annexure-V) with a copy of the proceedings of the Advisory Committee meeting, highlighting the specific observations / comments of the outside experts (UGC nominees) 8. PROCEDURE FOR MONITORING THE PROGRESS OF THE PROGRAMME Monitoring / Evaluation and Review of the progress, performance, achievements made by the supported Department under the Programme is done through the following Committees :- A - Advisory Committee B - Mid-term Monitoring/Review Committee (through SAP C - End-term / Final Review Committee Committees) A. CONSTITUTION AND FUNCTIONING OF THE ADVISORY COMMITTEE WITH UGC NOMINEES (This will be mandatory ) There must be an Advisory Committee for every ASIST supported Department. The Advisory Committee is headed by the Vice-Chancellor and its membership includes the head of the department and the seniormost professor from the faculty members participating in research in each of the identified thrust areas under the programme alongwith a senior teacher involved in Under-Graduate and/or Post-Graduate teaching in areas other than the identified thrust areas. The UGC also nominates 2 outside experts as UGC nominee in the Advisory Committee. The Advisory Committee must meet at least once every year and if the department is not able to implement any of the recommendations of the Advisory Committee, reasons for this must be documented because the Expert Committee, which reviews the performance of the department at the end of the term , examines the proceedings of the Advisory Committee and the action taken on their recommendations. The present Head of the Department who will be the Coordinator does all the correspondence with the UGC and if the department is granted autonomy , the Coordinator is responsible for handling the UGC grant. If such a person reaches superannuation or retires during the period of the programme, the next Head of the Department would be designated as Coordinator . If there is rotation of Headship, it should not disturb the programme. For smooth implementation of the programme, a Deputy Co-ordinator may be appointed after consideration by the Advisory Committee so

as to coordinate day-to-day activities under the programme specially when the coordinator is on long leave / visits abroad. The Vice Chancellor or the Advisory Committee may appoint the Deputy Coordinator, if not already identified by the Expert / Induction Committee. The complete Agenda of the meeting should be sent to the UGC well in advance. If found absolutely necessary, a Senior Officer of the University Grants Commission may attend the meeting. GENERAL TERMS OF REFERENCE OF THE ADVISORY COMMITTEE 1. The Advisory Committee will play an active role for the full - term or co-terminus with the programme. 2. The Advisory Committee shall meet atleast once a year and the dates for the meeting should be fixed well in advance so as to ensure participation by the UGC nominees/ outside experts. For having both SAP and ASIHSS programmes in the same department, the Joint Advisory Committee, if any already available, may continue to function till one is over. 3. a) The Advisory Committee will monitor and review the academic teaching, research, collaborative, extension and future programmes, procurement of the equipments, construction of the building for housing of the equipment or as allocated by the UGC, monitoring and evaluation of the research work and achievements in the thrust areas concerned. The Committee will also look into the international collaborative programmes, training of the students, use of the research and technology output, patent filing or commercialization of the output, resource generation or patent promotion, attachment of research students and other related activities under the programme . b) Under international collaborative programme, the Advisory Committee may consider well-defined research programme of mutual exchange for sending two teachers every year from the department to the identified foreign university/research institute for a period of 2 to 6 months. c) The Advisory Committee will also look into the scope of the courses from time to time and may take steps. 4. The Advisory Committee may not generally recommend any fresh proposals involving finances to be sought from the UGC but will advise on the proper utilization of the amounts already approved under the programme and suggest such reappropriations as may be necessary keeping in view the progress of work in the department.

The interest accrued , if any, out of the sanctioned amount under the programme , is treated as an additional grant. The Advisory Committee should suggest proper use of such amount for the approval of the UGC and this may be recorded and shown in the annual account of the university. 5. The Committee will look into the modifications of the identified thrust areas made, if any. The experts may write a separate note about the deviation, modifications or problems, if any. 6.The programme Coordinator may go ahead with the procurement of the facilities / major equipment sanctioned under the programme after the approval of the Advisory Committee ,Chaired by the Vice Chancellor and represented by UGC nominees. The item should not again be placed for approval by the Executive Committee of the University in order to avoid the delay in executing the programme. The programme is time-bound. 7.The Advisory Committee may constitute a Purchase Committee, from within the Advisory Committee members, say two teachers and a UGC nominee (expert member). The recommendation of this Committee , as per allocation made , be considered by the Advisory Committee and steps be taken by the Coordinator. 8. The UGC nominees may, if they so desire, bring to the notice of the Chairperson / Vice-Chairperson , UGC, any matter related to the functioning of the departments which need specific attention of the UGC to help in the fulfillment of the objectives of the programme. 9. The Advisory Committee would , generally , function as a guide and monitor and also act as a liaison between the department and the UGC and advise to promote proper implementation of the programmes and help in realization of the objective of these schemes. 10. The expenditure towards the Advisory Committee meeting on TA/ DA/ (Air /Train fare ( Economy Class / AC-II ) for outside experts will be from the programme funds. A separate allocation may be made for the meeting. 11. If the UGC nominee is absent in the Advisory Committee meeting due to unavoidable reasons, the nominee may kindly be asked to give opinion in case the nominee differs from the decision of the Committee. This opinion shall be considered in the next meeting or by the Vice Chancellor in case of emergency. B. Mid-term Evaluation/Monitoring / Review Committee The Mid-term monitoring and review is applicable to the departments completing more than 2 years w.e.f. the date of implementation or as communicated by the UGC. For optimizing the efficiency and usefulness of the programme, the Expert Monitoring and Review or Mid-term Committee constituted by the Commission will evaluate and review the academic, research achievements and progress of the work done and

functioning of the department after completion of two years of support either regionally or as decided by the UGC.This mid term monitoring and evaluation is in addition to the Annual Advisory Committee meeting with two UGC nominees. On the basis of the report of the committee, a decision will be taken by the Commission and may be conveyed accordingly. DETAILS FOR MID-TERM MONITORING AND EVALUATION COMMITTEE 1. The department will submit a progress report in the prescribed format (Annexure - V ) . The UGC will organize group monitoring or on the spot visit for review of the departments which have completed more than two years from the date of approval of the programme or as communicated by the UGC. 2. The above Committee will review the mid-term progress and activities and also receive the minutes of the Advisory Committee and the action taken therein as per the recommendations of the Advisory Committee and decision of the UGC. 3. The Committee will submit the report as usual highlighting the various achievements, facilities created, equipment procured, staff/faculty/fellows appointed (if approved by the UGC) , utilization of the funds for the purpose it is given, the status of the Coordinators, thrust areas identified or modified, other emerging areas relevant to the programme. 4. Normally no financial commitment will be made by the Committee. However, the Committee may highlight any specific point or comments which they intend to make for the smooth implementation of the programme for which the matter may be placed to the authority of the UGC. 5. This Committee will also monitor the progress and performance including Utilization of funds provided, if any, under the Programme . C. END –TERM/FINAL REVIEW COMMITTEE At the end of the tenure of the programme with effect from the date of implementation or as communicated by the UGC, every department under ASIHSS will be subjected to an assessment and full-term review to be undertaken by the UGC Expert Review and Assessment Committee for evaluation of the overall progress and achievements made during the period as per terms of reference of the Committee for the purpose. The department will submit final progress report, academic and research achievements, infrastructure and facilities created, utilization of funds etc. through a format in advance . This assessment is done through presentation of the progress of work by the Coordinator and one or two senior professor(s) of the department to represent other areas too before the Committee. The two UGC nominated experts in the Advisory Committee will also send a Report with specific comments about the department, its progress and achievements in research, teaching, extension activities, its functioning, administrative and financial status for further consideration.

ANNEXURE-I

UNIVERSITY GRANTS COMMISSION NEW DELHI

FORMAT FOR INVITING PROPOSAL FOR FRESH INDUCTION

UNDER ASIHSS PROGRAMME

1. Name of the University: Year of : University/ Name of the Vice-Chancellor: Establishment Department Name of the Registrar : Address: City: State: Pincode: Fax: E-Mail: Ph : Registrar: Vice Chancellor: 2. Name of the Programme applied for:

3. Name of the eligible Department submitting the proposal for consideration under the above mentioned Programme of the UGC with detailed address: Address : City: State: E-Mail: Pincode : Fax: Head of the Dept. : Ph.: Coordinator, if E-mail : already identified: (proposed) 4. Name of the Coordinator( Existing Head of the Department will be the Coordinator ) 5. The thrust area or the strong group of research to be involved under the programme. 6. The University is ready to accept the programme as per the guidelines and terms of reference, and terms and conditions of grant, if UGC considers and approves the programme according to the procedure laid down under the programme. 7.Adds, if approved and allocated by the UGC under the programme, are to be sent in the name of: in the Bank of: and in the address of : 8. The name of the competent officer empowered by the university and the department (submitting the programme) to draw the Demand Draft in favour of the programme of the University / Institute and Department. 9. The University / Institute and the Department will abide by and follow the guidelines as per the objectives and purpose of the programme and the funds, if allocated under the programme, will be utilized for the purpose it is given The University is eligible to receive UGC grant as per the UGC Act: Yes/No

10. The information submitted as per the format is true and is correct in all respects. 11. List of faculty and their position with qualifications, specialization and date of superannuation. SIGNATURE & SEAL OF THE HEAD SIGNATURE & SEAL OF THE OF THE DEPARTMENT/ PROPOSED HEAD OF THE UNIVERSITY / PROGRAMME COORDINATOR OF THE INSTITUTITION / VICE - APPLIED FOR WITH DATE CHANCELLOR / REGISTRAR WITH DATE NOTE: NO PROPOSAL SHOULD BE FORWARDED TO THE UGC WITHOUT SIGNATURE OF THE ABOVE MENTIONED AUTHORITIES

PART A - SUMMARY SHEET OF ACADEMIC ACHIEVEMENTS Name of the Department University/Institution Address: Address: City: City: State: State: Pin Code: Pin Code: Fax: Fax: E-mail: E-mail: Ph.: Ph.: --------------------------------------------------------------------------------------------------------------------1. Faculty* Professor Reader Lecturer (a)Approved strength (b)In position (c)Sanctioned initially from: (i)SAP (CAS/DSA/DRS) (ii)ASIHSS (d)For (i) and ii) above State *(annexe. list of faculty, name, designation with qualifications, specialization average of last 5 years' publications(international and national level)

2. Present student intake(annual)/passing out : Annual Intake Students passing out Major areas of (Average of last 5 yrs) Placement M.A.- M.Phil- Ph.D.(Average of 5 years)- (annexe faculty-wise list) i. Ph.D.Enrolled ii.Ph.D.Awarded 3. (a) Completed research and collaborative projects* in the last five (5) years i. Number of Projects ii. Total Amount (Rs.in lakhs) iii. Indian agency: No.- Amount- iv. International organisation./ agency (b) Ongoing research projects i. Number of Projects ii. Total Amount(Rs. in lakhs) iii. Indian Agency: No.- Amount- iv. International organisation./ agency:

4. Publications i.Books ii.Indian iii.Foreign iv.Conf. v.Reports Annexe list having the name of the Coordinator, title of the project, name of the sponsoring authority, approved outlay, year of implementation and completion. 5. Special Assistance Programme i. Level of asstt.(CAS/DSA/DRS) (SAP) ii. Thrust Area(s) iii. Total grant (NR &R) approved iv. Total duration approved v. Year of completion of the present duration / phase vi. If reviewed at the end of the term, attach copy of review report 6.(a) Awards (National/International Number of Awards for the Faculty , Bhatnagar , Hari Om Ashram Trust , Swami Pranavanand , etc.) (b) Fellows of National/International Number of Fellows Professional Body/Academy (FNA, FIE, FIC, FNSC,FASC, etc.), if any. 7. Collaborative Programme(Teaching, Research and extension activities) (provide details) (a) Intra and Inter Department (b) Other Institution/s (c) International organisations (d) National organisations

(e) Non-Government organisations 8. Details of the following: National International Attended/Organised Participated/Attended Organised/Participated Conferences Seminar Workshop Summer Institutes Refresher Courses 9. Major ongoing areas where linkages with industries and other social bodies/NGOs have been generated: 10a. Major areas of the Department where active research work is on-going. Areas-wise strong research groups may also be classified : b. Challenging/Thrust areas in which Department has achieved excellence. c. Research developed by the Department and output of which has been used by user departments / organisations / industries in the form of patents, commercial application, fabrication of equipment / facilities, use for knowledge dissemination / development in teaching. 11. Library: (a) No. of available books ( b) Journals being procured(Indian/Foreign)

12. Other infrastructural facilities available : SIGNATURE & SEAL OF THE HEAD SIGNATURE & SEAL OF THE OF THE DEPARTMENT / PROPOSED HEAD OF THE INSTITUTION / COORDINATOR OF THE PROGRAMME / VICE – CHANCELLOR / REGISTRAR APPLIED FOR WITH DATE

PART B - PROFORMA FOR DEPARTMENTAL INFORMATION

1. Name of the University: Year of Establishment : Address : City: State: Pincode: Fax: E-Mail: Ph: Registrar: Vice Chancellor: 2. Name of the Department: Year of Establishment: Full address: City:- Pincode: State:- E-mail : Fax:- Ph. 3. Course offered (i) Degree (UG & PG) (ii) Short-term (iii) Diploma (iv) Emerging / Innovative Areas (v) Human Resource Development for industry (vi) Teachers training : 4. Students Intake: U.G. P.G. M.Phil. Ph.D.(Research) Gen/SC/ST/Total Gen/SC/ST/Total Gen/SC/ST/Total

5. Faculty positions numbers How many are: PhD DLit MPhil MA (a) Professors (b) Readers (c) Lecturers (d) Others (Technical) 6. Examination & Evaluation System being followed. 7. Year-wise Publications (Nos.)(Preceeding 5 years): __________________________________________________________________ Year Indian* Foreign* Conferences Reports Books Journals Journals ___________________________________________________________________ Year I Year II Year III Year IV Year V __________________________________________________________________ * The papers presented in conferences, seminars, reports etc. should not be included as published papers under the column of Indian/Foreign journals as given above.

8. (a) Total No. of scholars Full Time Part Time in the Deptt. Ph.D/Post Doc. Ph.D/Post Doc. (preceding 5 years) Boys Girls Boys Girls Year I - Completed Working II- Completed Working III- Completed Working IV- Completed Working V - Completed Working b. What is the yearly allocation of grant to the Department for the purpose of running its laboratories (Preceding five years) __________________________________________________________________ Name of the year Research/ Postgraduate Teaching Teaching __________________________________________________________________ Year I Year II

Year III Year IV Year V __________________________________________________________________ 9. Has the Department received/generated any financial assistance from other sources during the last 5 years? If so, indicate the details: --------------------------------------------------------------------------------------------------------------------- Year Name of the Building Equipment Staff Contingency Total Funding agency (Indian/International) --------------------------------------------------------------------------------------------------------------------- Year I II III IV V --------------------------------------------------------------------------------------------------------------------- 10. (a) Has the Department taken any collaborative research work: Yes/No (University/National/International organization/industry) (b) If yes, provide a list of the agencies, amount, type of collaboration and time of duration/year: 11. (a) Whether the Department has Computer facilities of its own or terminal facilities from the main Computer of the University/Institute or networking .

(b) Please also list teaching aids available such as projectors, charts, models, films,video equipment etc. (c) How effectively are teaching aids being utilised and if not, what are the reasons? Please give a note. 12. (a) Is there a departmental library?: Yes/No (b) If yes, total no. of Books : (c) Total no. of journals(Indian/Foreign) subscribed annually: 13. (a) When was the course for various classes last restructured/revised: Course Year of revision U.G. P.G. M.Phil. (b) Whether UGC Curriculum Reports were discussed and implemented :- Yes /No (Reason for No) (c) What other initiatives at the departmental or individual level were taken in the last 5 years to improve teaching and research. Please give a short note in 200 words.

14. Whether University will provide autonomy to the department if selected under SAP/ASIST and upto what extent. 15. Detailed year-wise plan of work proposed to be done in the major thrust areas (as mentioned at S.No.10 of PART-A) during the period of support (5 years). 16. Major Objectives set forth for the proposed duration of 5 years. 17. Most essential and critical financial needs/facilities which will be required for successful implementation and to attain the objectives setforth. (This should be within the financial limit as per revised guidelines and according to the list of admissible items (ANNEXURE-II). SIGNATURE & SEAL OF THE HEAD SIGNATURE & SEAL OF THE OF OF THE DEPARTMENT/ PROPOSED HEAD OF THE INSTITUTION/ VICE - CHANCELLOR / COORDINATOR OF THE PROGRAMME APPLIED FOR WITH DATE REGISTRAR Please note: PROPOSAL PREPARED OTHER THAN IN THE ABOVE FORMAT, AND WITHOUT SIGNATURE OF THE ABOVE MENTIONED AUTHORITIES, MAY NOT BE CONSIDERED . PROPOSAL IN DUPLICATE COPIES IN THE BIND FORM AND NEATLY TYPED AND PRINTED MAY BE SENT TO THE JOINT SECREATRY ( SAP/ASIST BUREAU), UNIVERSITY GRANTS COMMISSION, BAHADURSHAH ZAFAR MARG, NEW DELHI, 110002 .

ANNEXURE-II UNIVERSITY GRANTS COMMISSION

BAHADURSHAH ZAFAR MARG, NEW DELHI-110022

ASIHSS PROGRAMME

REPORT OF THE EXPERT COMMITTEE CONSTITUTED BY THE UGC TO EVALUATE AND CONSIDER THE PROPOSAL RECEIVED FROM NEW DEPARTMENTS FOR INDUCTION UNDER ASIHSS PROGRAMME Committee on Date of meeting

EVALUATION / RECOMMENDATIONS/INDICATION SHEET A. Background of the Deptt. (by the UGC Office) 1. Name of the Dept./University/Inst. 2. Whether the Department has completed one term (5 years) of UGC assistance under SAP at the level of DRS/DSA/CAS and the work was reviewed by the UGC Expert Committee 3. Whether the Dept. was recommended by the Review Committee to continue at the level of DSA / DRS/ CAS 4. Grants approved for continuation (NR+R) for five (5) years under SAP B. General Observation (by Expert Committee) 1. Course and Curricula 2. Research Activities Specific breakthrough, if any, under SAP 3. Specific observations, if any (on the basis of the presentation of the proposal)

C. Recommendations 1.(a) Whether recommended for induction and support under ASIST Programme YES/NO 2.(b) Priority according to merit ONE/TWO/THREE 2. If not recommended, at present, State the reason: 3. If recommended for support, the thrust area(s) on which the Department should emphasize (Thrust areas approved under SAP may be kept in view) D. Financial inputs recommended within the ceiling of Rs.60.00 lakhs for a duration of five years : NON-RECURRING (NR) (Rs. in Lakhs) 1. Infrastructure facilities / Equipment for PG Education 2. Research equipment/Infrastructure facilities 3. Books and Journals . 4 Building grant only in nature of addition/alteration/renovation including Air-conditioning of existing laboratorary for housing and installation of lab. equipment RECURRING (R) (Rs. in Lakhs) 1. Working Expenses, Consumables & Contingency 2. Books & Journals 3. Seminar/Conference/Workshops 4.Visiting Fellows 5.Advisory Committee meetings (TA/DA to outside experts as UGC nominees in the Committee) 6. Travel/Field trips / Field facilities (in India) 7. Staff (for programme duration only): 1. Project or Maintenance Assistance – one 2. Hiring Services of Industrial/Secretarial

assistance as relevant to the programme. 3. Professor or Reader-one (only on a very special ground) UGC assistance for programme duration only. Thereafter, by the State Govt./ University. Total NR + R : NOTE: The UGC assistance for staff approved and appointed will be upto the programme duration only. Thereafter, the State Government will takeover the recurring liabilities. Name of the UGC nominees for ASIHSS programme in the SAP - ASIHSS Joint Advisory Committee (other than the Induction Committee Experts) Name of the faculty members who presented the proposal before the Expert Committee: 1. 2. 3. 4. Name of the Experts Signature 1. 2. 3. 4. UGC OFFICIALS

ANNEXURE - III

UNIVERSITY GRANTS COMMISSION

PROGRESS REPORT OF EXPENDITURE

University________________________

Sanction letter No. & Date ____________________________

Statement of Actual expenditure during ________________

and estimated expenditure for___________________________ Item of Total grant Actual Actual Excess Estimated Remarks Expend approved grant expenditure saving expenditure Iture NON-RECURRING: As approved by UGC 1. 2. 3. 4. Total N. R. Item of Total grant Actual Actual Excess Estimated Remarks Expend approved grant expenditure saving expenditure Iture As approved by UGC 1. 2. 3. 4.

Certificate

Certified that the grant has been utilised for the purpose for which it was sanctioned and in accordance with terms and conditions attached to the grant. If as a result of check or audit objection, some irregularities are noticed at a later stage, action will be taken to refund, adjust or regularise the objected amount. Registrar/University N. B. : This may not include any amount relating to orders placed or likely to be placed, commitments entered into or amount for specific items likely to be obtained.

ANNEXURE-IV

UNIVERSITY GRANTS COMMISSION

UTILIZATION CERTIFICATE

It is certified that the amount of Rs.__________________ ____________________

(Rupees____________________________) out of the total grant of Rs.__________

(Rupees ______________________sanctioned to __________________________

_____________________________________________________________ by the

University Grants Commission vide its letter No. _______________________ dated

____________________towards ________________________________________

under__________________________________________________________ scheme

has been utilized for the purpose for which it was sanctioned and in accordance with the

terms and conditions as laid down by the Commission.

If as a result of check or audit objection some irregularities are noticed at a later stage

action will be taken to refund, adjust or regularize the objected amount.

Signature Signature Registrar with seal Finance Officer with Seal Signature Signature, Chartered Accountant Coordinator of ASIHSS (Head of the department) with seal and Registration No. (If the accounts were audited prior to the audit of Statutory Auditors) Note: The University will submit an audited statement of accounts, duly audited by the Statutory Auditors of the University as soon as the accounts of the University are audited.

ANNEXURE V

UNIVERSITY GRANTS COMMISSION NEW DELHI

FORMAT FOR PROGRESS REPORT FOR MID-TERM/FINAL REVIEW UNDER ASIHSS PROGRAMMES

Date of first approval with level at Name of the University: Date of implementation of current phase as noted by Name of the Department: UGC Status Period of Report : From_____to______

NR R Total Amount allocated for 5 years:

Coordinator's Name: Amount sanctioned during the year : Dy. Coordinator’s Name: Amount utilized during the year : Address: Date of first sanction City (Current phase) Pin: State Tel. Fax Total grants received since inception: 1. (a) Thrust Area(s) :

Identified since inception Ongoing Modified to, if any, Please give UGC reference no and date Future Thrust Area should be: ------------------------------------------------------------------------------------------------------------------- 1b.UGC nominees with Address, City, Pin, State,Tel.,Fax, E-mail (as approved by the UGC) : 1. 2. 2. Major achievements (last two/five years depending on mid/final term review) as the case may be: (i) Teaching : a. New courses introduced and name: b. Curriculum last revised and significant changes: c. Examination reforms last made with special features: d. Teaching lab./equip./new facilities created: (ii) Research

a. Research (highlight major objectives setforth, as proposed, and achievements made with breakthrough, innovation brought in, technology transferred, international collaboration which have created resources) c. Utilization of findings in policy formulation, development and modification of strategies (for Social Science departments mainly) (iii) Human Resource Training : a. Persons trained (Nos.): UG- PG- b. Rural/Tribal- c. Industrial- d. International - e. From other agencies - 3. Infrastructure Developed: a. Name of Equipments(>Rs.1.00 lakh) b. Central Schemes/facilities for PG, Research and Extension Activities (Please tick the one applicable to your department :(i) STEP (ii) IIPC (iii) USIC / RSIC (iv) Patent Promotion Cell (v) Guesthouse with capacity (vi) Seminar / Conference Room with capacity (vii) Regional/Mainframe computing facilities (viii) Central Library with documentation facilities (ix) Continuing Education Centre (x) Women Development Cell . c. Networking (Please tick the right one): (i) Library (ii) Laboratory (iii) Univ. (iv) Deptt. 4. Knowledge disseminated to (in the identified thrust area): (i) Other teaching institution (Name, No. of faculty involved) (ii) Industry (Name with amount received any) (iii) Rural/Tribal/Govt./NGOs(Provide No. with amount) (iv) International (name organization) (v) Others (vi) Innovation/excellence brought in (Please specify in the identified thrust areas only)

5. Breakthrough (already recognized, and be specific) 6. Emerging/Hi-tech/Priority area generated 7. Resource generation (specify amount,.Rs. in lakh): Items Amount Items

Amount

Consultancy: Transfer of technology: Patent utilization Industrial collaboration: Human Resource Training: a. International students: b. Industrial: c. Extension activities d. Other courses

Sponsored(agency) R&D Projects: Product & Prototype development: use of internal facilities By user departments : a. Neighbouring institutions: b. Industries : c. National organizations: d. International organizations: e. Any other collaborative programmes:-

a. Total amount of resource generated from all sources above b. Also mention development grant received from university in other areas of the department. 8. Use of output of research, teaching in (tick and fill up the right one) Item No. Item No.

a. Industries b. Other user Deptts. c. National organization d. Other Organizations --------------------------------------------------------------------------------------------------------------------- 9. Other activities: c. Advisory Committee Meeting UGC (ASIHSS) a. Items Numbers Time duration -------------------------------------- ---------- ------------ ------------------- Nos. Date(s) Seminar Meeting Workshop Conducted: Summer Institute Conference Refresher Courses Major Recommendations: 1. b. Autonomous Character: Yes/No. 2. a. Financial b. Administrative 3. c. Academic d. Others --------------------------------------------------------------------------------------------------------------------

10. Faculty Involved: a. In the identified thrust area(s): -------------------------------------------------------------------------------------------------------------------- Faculty Name Membership Specialisation/ (BHATNAGAR/BIRLA) Specific Areas of expertise --------------------------------------------------------------------------------------------------------------------- Professor 1. 2. 3. 4. Reader 1. 2. 3. Lecturer 1. 2. 3. Visiting Professor/Emeritus Fellow ------------------------------------------------------------------------------------------------------------------- b. In the thrust area(s) (other details of the faculty):

--------------------------------------------------------------------------------------------------------------------- Faculty Name Publications/* Process/Method develop Research Paper Books\Monographs\Proj.Rep. Method Intern. National -------------------------------------------------------------------------------------------------------------------- Professor 1. 2. 3. 4. Reader 1. 2. 3. Lecturer 1. 2. 3. Visiting Professor/Emeritus Fellow --------------------------------------------------------------------------------------------------------------------- * Provide a list of publication records in referred journals (group area wise, faculty member wise, year-wise). c.

--------------------------------------------------------------------------------------------------------------------- Faculty Strength: Position Available Working Vacant Created (Put Numbers) In thrust Area(1) Other Areas(2) (1) (2) (1) (2)under SAP/ ASIHSS --------------------------------------------------------------------------------------------------------------------- Professor: Reader: Lecturer: Others: --------------------------------------------------------------------------------------------------------------------- d. Intake(Please put numbers) Identified thrust area Other than thrust area ------------------------------------ ---------------------------- ------------------------- Ph.D. PG: Fellows: NET Scholar: Res.Asso.: Proj.Asstt.: Others: -------------------------------------------------------------------------------------------------------------------- 11. National/Nodal Character of the Department: a. Working as All India Centre- Yes/No b. Resource Person Invited (Nos.)-

International National c. Serving for outside user departments in (Nos. & hrs.) i. Hands-on OR technical training to university/college teachers ii. Collaborative(international) iii. Teaching to neighbouring institutions iv. iv. Visiting Teachers to foreign university v. Equipment Facilities vi. Other major infrastructure facilities 12.a. Whether the State Government will take up the liability of the faculties and the staff in the areas identified after cessation of the tenure of the programme say five or three years as the case may be) b. Whether the State Government has already agreed or has taken up the liability after five years of completion of the tenure of the programme. -------------------------------------------------------------------------------------------------------------------- Signature : Signature: Programme Registrar of Coordinator the University IMPORTANT INSTRUCTIONS The report is to be submitted in a form of a booklet in A4 size paper properly typed and / or printed in duplicate to the concerned section officer of ASIHSS as per the file no. for the respective programme of the department. The envelope may accordingly be marked for mid-term/final review under ASIHSS. One copy of the report ,if it is so felt, may be sent to the Joint Secretary (ASIHSS) University Grants Commission, Bahadurshah Zafar Marg, New Delhi, Pin- 110 002 .

This progress report format may be used by the Department with the following status: (1) For use of the Department completing 2 years w.e.f. the date of implementation (for mid-term review) or as communicated by the UGC. (2) Completing tenure with effect from the date of implementation as communicated by the UGC. (3) Departments for which the UGC has taken a decision as per recommendations of various committees which suggested review.

ANNEXURE – VI UNIVERSITY GRANTS COMMISSION

NEW DELHI REPORT OF THE EXPERT REVIEW COMMITTEE FOR THE DEPARTMENT OF _____________________ UNIVERSITY OF _________________ (MID-TERM/FINAL) REVIEW FOR ASIHSS VISITED ON _________ AT _________ UNIVERSITY _______________ RECOMMENDATIONS OF THE MIDTERM/END TERM (FINAL) ASSESSMENT / REVIEW COMMITTEE Name of the Department Date of Review: and University with Venue : PINCODE & FAX: Review Status: (Mid-term/Final) Period : From_______ to________ Expert Members & UGC officer Present Name Address Tel./ Fax No. 1. 2. 3. 4. 5. 1. Major Objectives set-forth for the phase (as proposed) now being reviewed: 2. Major Objectives achieved: a. Breakthrough, if any: b. Excellence achieved in the identified thrust area:

c. Other thrust / hi-tech/emerging area nurtured: d. Technology/method / patent developed and used industrially / commercially: e. New courses introduced and implemented with intake of students, number of faculty involved, sponsoring agency ,if any, of the students, possible employer and user department / organization / agency: f. Publication status : g. Few lines write-up on research highlights of the department: 3. Impact of the programme on the following parameters : (i) Infrastructure developed: (ii) Major equipments /facilities created (provide list) : (iii) Industrial collaboration and amount of resource generated: (iv) Research publications in refereed journals in the identified thrust areas and in areas where the facilities under this programme were used : (v) Manpower trained (last five years) : (vi) Total amount of resources generated: (vii) International collaboration (with industry , institutions , man-power trained): (viii) Use of the research facilities by other user deptt. / agencies / other organizations/NGOs:- (ix) Generation of Innovative ideas worth mentioning : (x) Industrial/commercial attachment : 4. Work yet to be done as per Plan of work approved and the major objectives set-forth : 5. (a) Whether the Department is acting as a nodal centre as could be judged from : (i) Intake of students nationally and internationally: (ii)Collaboration nationally and internationally: (iii)Training of human resource development and involvement of faculty: (b) Whether the Department is progressing well or is just casually running the programme: 6. The autonomy of the Department is satisfactory or not with respect to academic, financial and administrative functioning:

7. The examination reforms and restructuring of courses are taken care of properly in time or not, provide details: 8. The functioning of the Advisory Committee was proper or it is dis-functional, please comment: a. How many times the Advisory Committee met?: (please give the date of meeting) b. Important resolution which may be considered by the UGC, if any,: 9. a. Whether the Committee wants to make any special comments for notice of the highest authority of UGC with respect to functioning of the department at all angles, which may be kept confidential, if it is so necessary: b . Whether the Committee feels that specially for this Department which has been supported for many years by the UGC, the cessation of grants to this Department under the programme is possible now or after a certain period: c. If not, for the above ‘a and b’ please justify support needed: 10. a. The utilisation of the funds have been made for the purpose as was given for : i) The creation of major infrastructure & equipment: ii) UG/PG institutional & academic development: iii) Strengthening of research facility, collaboration: iv) central facility for building: b. Whether the Committee is satisfied with utilisation or not: 11. Other special comments/remarks of the Committee, if any: 12. Overall gradation after rigorous evaluation and review (mid-term after 2 years and final after 5 years) of the merit and genuineness of the progress, performance and achievements made by the Department on the following criteria and the scale given below : Name of the Dept./Univ Note:- Please indicate against

each criteria the Evaluation as per the following scale: Excellent : 1

Very Good : 2 Good : 3 Satisfactory : 4 Average : 5

Scale 1 2 3 4 5 CRITERIA FOR EVALUATION INDICATION

__________________________________________________________________________ Scale 1 2 3 4 5 A. Objectives Its contemporaries National/International Level B. Infrastructure and Technical capabilities Available/developed C. Leadership Potential & organization Capabilities available D. Technological spin-offs (i.e. Instrument/materials/systems models developed E. Manpower generated F. Publications G. Industry sponsored Project/programmes H. Sponsored project/programme Other than industry I. Foreign Collaboration J. Patent Obtained Applied for OVERALL GRADATION OF THE PERFORMANCE (With signature of the Experts) :-

Excellent Very Good Good Satisfactory Average SIGNATURE (EXPERT MEMBERS & UGC OFFICAL) WITH DATE AND VENUE Name Address & Signature Tel./Fax No. 1. 2. 3. 4.

ANNEXURE - VII

UNIVERSITY GRANTS COMMISSION

STATEMENT OF THE ACADEMIC-NON-ACADEMIC STAFF NO. & DATE OF UGC SANCTION LETTER Designation Posts appointment qualification Name salary Estimated 1 2 3 4 5 6 7 ______________________________________________________________________

A. Academic Staff: _______________________________ Total____________________________________________

B. Technical and Administrative Staff C. Any other staff _______________________________

Total____________________________________________ Certificate: (1) It is certified that the appointments/awards have been made in accordance with the terms and conditions laid down by the Commission. (2) It is certified that the expenditure shown is not included in the expenditure statement of any other scheme but has been utilized for the purpose of the grant it is provided. Signature of the Registrar RELEASE OF GRANTS FOR STAFF The first installment of the grant will be released to the University on receipt of the following information which may be sent immediately after the person is appointed to the post: a. Name of the person appointed (As per the decision of the UGC regarding inbreeding of staff / students given in the guidelines).

b. Academic qualifications and experience. c. Post held by the incumbent prior to this appointment and the same of the last Institution/ Organisation where he/she was working. d. Date of joining the new post. e. Details of monthly pay including allowances in the sale of pay offered. f. Amount payable upto the end of the financial year. g. Number of increments, if any, to be given along with justification. h. Has action been taken to fill the resultant vacancy, in case the person appointed belongs to the same University? If not, the reason thereof.

ANNEXURE - VIII

UNIVERSITY GRANTS COMMISSION

PROFORMA FOR THE CLAIM OF MAINTENANCE(EQUIPMENT)

GRANT UNDER ASIHSS

1. Name of the Department/University with Address. 2. Financial year of approval(Letter no. with date). 3. Date of implementation of the programme in the Department as per Guidelines. Name of Approved Actual Contract Date of Date of Date of Equipt. cost Cost signing receipt instal- Completion with (Equipt. etc. for of the ation & of warranty Serial wise) mainten- equipt. Commi- guarantee No. in ance of ssioning period the app- ASIHSS roved equipt., list Signature Signature Head, Department/Coordinator Registrar of the of _____________ University University/Institution 1. First installment of maintenance grant of 5% of the total cost of the equipment purchased may be released after the warranty/guarantee period is over. 2. The second installment may be released to the extent the first installment of maintenance grant is utilized: that is to say that at any given time the department can have only maintenance grant of 5% of the cost of the equipment. Within a period of five years for major repairs, the amount could be released as a special case beyond 5% not exceeding total due for five years period under the head ‘Maintenance and up gradation of the Equipment’.

ANNEXURE-IX UNIVERSITY GRANTS COMMISSION

NEW DELHI

(Applicable for all schemes/programme of UGC)

PROFORMA FOR SUBMITTING UTILIZATION CERTIFICATE IN RESPECT OF BUILDING (Renovation, addition, alteration and air-conditioning of

existing building)

WHICH IS COMPLETED

It is certified that _______________________(specify the name of the building) which was approved by the University Grants Commission vide its Letter No.F.___________________________ dated _____________ and revised(final) estimate was approved vide UGC Letter No.F.______________ ________dated_______________has been completed. The Building Committee has approved the building programme and the details of expenditure on the above work in its meeting dated_____________ are as under:

Original Final/ Share Total State Grant Total Amount estimated Revised of UGC grant Govt./ actually expen- required cost as estimated against rele- Univ./ released iture to be to be approved cost as(if the app- ased manage by the incurred released by UGC any)letter roved by UGC ment StateGovt./ as on f any Rs.(in Lakhs) Rs.(in Lakhs) Rs.(in Lakhs) Rs.(in Lakhs) Rs.(in Lakhs) It is further certified that the above expenditure has been incurred as per details given below:- 1. Cost of site development including landscaping, approach road, plantation etc. 2. Cost of Civil Works. 3. Cost of Electrical wiring and fitting. 4. Cost of water supply, sewerage sanitary fitting. 5. Cost of furnishing & furniture

6. Any other(specify) 7. Supervision charge of construction agency. GRAND TOTAL Certified that the building has been completed as per plans and estimates approved by UGC. 1. This certificate is based on audited / unaudited statement of expenditure. 2. Certified that the building and fitting / furnishing have been taken on University/College assets / stock ledger/register. Signature of the competent authority: Full Name: ________________________________ Designation:_________________________ (Resolution No.______________________ dated ______________ of University or Executive body authorising the signatory to furnish Utilization Certificate.) Remarks:- If the building (Renovation/addition/alteration) is constructed by an architect (either individual or a firm) the certificate of completion cost is to be countersigned by an Engineer not below the rank of an Executive Engineer of State/Central P.W.D.

UNIVERSITY GRANTS COMMISSION

APPENDIX TO ANNEXURE-VI

ASIHSS PROGRAMME

EQUIPMENT/INFRASTRUCTURE FACILITIES APPROVED BY THE EXPERT COMMITTEE TO THE DEPARTMENT OF

______________________________________________________________ FOR IMPLEMENTING THE ASIST PROGRAMME S.No. Purpose (Res./Edu.) Name of the Infrastructure Amount Equipment facilities Approved For PG Education: 1. 2. 3. 4. For Research: 1. 2. 3. 4. Signature of Experts 1. 2. 3.