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Effective Presentations Skills
Presented by
Sanjoy Roy
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DefinitionsPresentation
Something set forth to an audience forthe attention of the mind
Effective producing a desired result
Source: http://www.merriam-webster.com
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P --- PreparationR --- Rapport
E --- EnthusiasmS --- Stage FearE --- Eye Contact N --- Natural Body PostureT --- Tone
A --- Audio-Visual AidsT--- Time Limit I- Involvement O- OpeningN- Number
Presentations
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S- SkillsK- KnowledgeI- Invite QsL- LanguageL- Lighter sideS- Smile
Sk ills
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Gr eat speake
rs a
r en t bo
rn, they a r e t rain ed.
Pr es entin g is a Ski ll
Developed thro ug h expe ri en ceand trainin g.
So ur ce: http ://www. hp learnin gce nt er .co m
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Effective PresentationsControl Anxiety Don t Fight It
Audience Centered Accomplishes ObjectiveFun For Audience
Fun For YouConducted Within Time Frame
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Presentations
In your group. . .
Watch the video of a presentation and make a list
of the things the presenter did badly during the presentation.
Video
Sample
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B ad points: CorrectionC ouldnt understand speak slowly and clearly
his languageHe was far too loud moderate voice
Lost his place in presentation have notes in order
The equipment didnt work check equipment beforewhen he started
He got angry with people dont show anger
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Why bad presentation
#FearFeared More Than Death!
THE FACTS: Shaky hands, blushingcheeks, memory loss, nausea, andknocking kneesNORMAL!
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#Causes of the AnxietyFear of the Unknown OR Loss of Control
Fight or Flight ModeNo Backup PlanNo Enthusiasm For Subject
Focus of Attention
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#N ervousness[butt erflies in th e s tomac h]
Wh en you are nervous, you bodyadjusts by c h anging your blood
pressure and increasing youradrenaline level. You turn red,
sh ake or perspire..
To compensate, try some physical actions torelax take a deep breath.
Make sure you know the room, audience and
materials. Avoid using unfamiliar equipmentespecially if it needs precision motions.
Visualize yourself giving the presentation,memorize your introduction and practice,
practice, practice!
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Why Give A Presentation?
Two Main Purposes1. Inform2. Persuade3. Educate
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Part 2:Planning Your Presentation
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Planning Your Presentation1. Determine Purpose
2. Assess Your Audience Success depends on your ability to reachyour audience.SizeDemographicsKnowledge LevelMotivation
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Planning A Presentation3. Plan Space
Number of SeatsSeating Arrangement Audio/Visual Equipment Distracters
4. What Day and Time? Any Day!Morning
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More Planning5. Organization
Determine Main Points (2-5)EvidenceTransitionsPrepare Outline
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Part 3:The Presentation Sequence
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#1: Build Rapport relation marked by harmony or affinity
Audience members who trust you and feelthat you careStart Before You Begin
Mingle; Learn NamesOpportunity to reinforce or correct audienceassessment Good First Impression
People Listen To People They Like
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#2: Opening Your PresentationIntroduce Yourself Why Should TheyListenGet Attention, Build More Rapport,Introduce Topic
Humor
Short StoryStarling StatisticMake Audience ThinkInvite Participation
Get Audience Response
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Introductions
Hi!, My name is David shires, please call me David. I work for the international rice research institute (IRRI) in Los Banos, Philippines. I design and deliver management training and conduct in-country training programs
I am married and my wife, Susan,and I have three children Kristy (29), Quentin (25) and Katharine (17)
I enjoy watching football, and I play golf. My favorite hobby is scuba diving
Thank you
W ha t are theimpor tan t th ings for th is gro up to know
a bout me to make mywork wi th th em more
effec tive?
How s hall I give themth e informa tion tomake them more
comfor ta b le wi th me?
W ill they rela te to meas a person?
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#2 Completing the OpeningClearly Defining Topic
If InformativeClear parameters for content within timeIf Persuasive
What s the problemWho caresWhat s the solution
Overview
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Y ou Will Learn . . . Y ou Will Learn . . .
C rea te an exci ting and relevan t presen ta tion
Tailor the presen ta tion to an a udience
Develop vis ual aids and hando ut s
C onfiden tly deliver yo u r presen ta tion.
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#3: Presenting Main
Points (Solution)Main Point-Transition-Main Point-
Transition-MainPoint ..Supporting EvidenceExamples
Feedback & Questions From Audience Attention to, and Focus on, Audience(Listening)
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#4: Concluding Your
PresentationGoal
Inform audience that you re about to closeSummarize main pointsSomething to remember or call-to-action
Answer questions
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Part 4: EffectivePresentation Techniques
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Presentation Style3 Elements1. Vocal Techniques
LoudnessPitchRatePause
Deviations From the Norm for Emphasis
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Presentation Style (con t)3 Elements2. Body Language
Eye Contact, Gestures, Posture
3. Use of SpaceCan Everyone See You?Movement
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Common Problems Verbal fillers
Um , uh , like Any unrelated word or phrase
Hands in pocketsLip smackingFidgetingFailure to be audience-centered
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5 Presentation Tips1. Smile
2. Breathe3. Water4. Notes
5. Finish On Or Under Time
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Part 5:Creating Effective Visual Aids
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Visual AidsEnhance Understanding
Add VarietySupport ClaimsLasting Impact
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Visual Aids - ExamplesPowerPoint Slides
Graphs/ChartsPicturesFilms/Video
Flip ChartsSketches
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Visual Aids ShouldSupplement presentationOutline of main pointsServe audience s needs, not speaker sSimple and clear
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Main Point 1: The Purpose of
Using Visual Aids Visual aids support your ideas and improveaudience comprehension of yourpresentation
Visual aids add variety to your presentationby giving the audience a break fromlistening and letting the see something
Visual aids help illustrate complex ideas orconcepts and are helpful in reinforcing yourideas
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Visual AidsImprove comprehension
Add variety
Illustrate complex ideas
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Be VisibleTitles should be 38-44 pt. font sizeText should be 28 pt font sizeUse color wisely
Contrasting colors
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