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Transform Your IntranetWhy clients are excited about combining Drupal and Alfresco
15 September 2009
Jeff Potts, Sr. Director, ECM
Blog: http://ecmarchitect.com
Twitter: jeffpotts01
Chris Fuller, Technical Architect
Blog: http://www.optaros.com/blog/cfuller
Twitter: cfuller
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Agenda
What’s Wrong with your Intranet?
What Can Drupal & Alfresco Do Together?
Activision: Drupal + Alfresco Case Study
How Does it Work?
Q&A
3 © 2009 Optaros, Inc. All rights reserved.
+What we’re hearing
We need to re-do our intranet. Can you help?
Of course. But what’s wrong with the one you’ve got?
(See if any of the following typical answers fit your organization)
4 © 2009 Optaros, Inc. All rights reserved.
+It’s too expensiveWhat’s wrong with your current intranet?
Credit: paopix
5 © 2009 Optaros, Inc. All rights reserved.
+It’s not compelling from a UX perspectiveWhat’s wrong with your current intranet?
6 © 2009 Optaros, Inc. All rights reserved.
+It’s not compelling from a UX perspectiveWhat’s wrong with your current intranet?
7 © 2009 Optaros, Inc. All rights reserved.
+It’s not compelling from a UX perspectiveWhat’s wrong with your current intranet?
8 © 2009 Optaros, Inc. All rights reserved.
+It’s not flexible enoughWhat’s wrong with your current intranet?
Credit: spursfan_ace
9 © 2009 Optaros, Inc. All rights reserved.
+
Not to rush to the punch line, but…
10 © 2009 Optaros, Inc. All rights reserved.
+Cost
Free Cheaper than SharePoint
Presentation
Repository
Drupal Acquia
Alfresco Community
Alfresco Enterprise
Commercial support Self support
Cost
11 © 2009 Optaros, Inc. All rights reserved.
+User Experience
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+Flexibility
Powerful Presentation Framework
Enterprise RepositoryLoosely Coupled
• Thousands of modules to choose from
• Easy to theme• Fast, efficient development
model
• Multiple ways to update content• Robust business process engine• Extensible content model
13 © 2009 Optaros, Inc. All rights reserved.
+Effective intranets
Embrace continuous improvement, perpetual beta
Are fun to use• Engaging user experience• Content that helps me get my job done
Make things easy to find
Align with key strategic initiatives of the business
Make it easy to publish
Facilitate connections• Between people• Between teams• Between projects
Can be assembled from Open Source components• And shouldn’t cost 7 figures to implement
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Agenda
What’s Wrong with your Intranet?
What Can Drupal & Alfresco Do Together?
Activision: Drupal + Alfresco Case Study
How Does it Work?
Q&A
15 © 2009 Optaros, Inc. All rights reserved.
+Drupal – Convenience and Impact
What Does Drupal Bring to the Table?• Purpose-built community platform• 4000+ open source modules for a wide
range of features• Huge developer community• Infinitely customizable user interface• Easy-to-use content management tools• Integration with Enterprise systems• Existing intranet distributions, such as
Open Atrium• Commercial Enterprise support from
Acquia
Enterprise Integration• Single-Sign-On
– LDAP– Active Directory– NTLM– CAS
• Search– Lucene– Endeca– Google Search Appliance– Acquia Hosted Search
• ECM– Alfresco– Other CMIS providers
Drupal Overview
16 © 2009 Optaros, Inc. All rights reserved.
+CommentsDrupal Features
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+ForumsDrupal Features
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+PollsDrupal Features
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+Rich User ProfilesDrupal Features
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+Drupal Features
Content Management• Easy-to-use interface• Powerful taxonomy• Web Content Management workflow tools• Robust content promotion tools• Role-based content management
Community• Comments• Polls• Forums• Calendars and Events• Wiki• Microblogging• Rich user profiles• Social Graph
Drupal Overview
21 © 2009 Optaros, Inc. All rights reserved.
+Drupal – Flexible InterfaceDrupal Interface
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+Alfresco – Enterprise Content Services
?
Presentation Tier
Content Services Tier
?Enterprise Apps Tier
Fast, flexible, modular user interface
Open, scalable repository, metadata, versioning, workflow
Scripting language on the front-end and Java on the back-end is a proven pattern. Drupal provides the UI while Alfresco provides core content services.
Many organizations have multiple front-ends that need to get to the same enterprise content store.
Organizations may have multiple CMIS repositories, maybe from different vendors.
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Agenda
What’s Wrong with your Intranet?
What Can Drupal & Alfresco Do Together?
Activision: Drupal + Alfresco Case Study
How Does it Work?
Getting Started
24 © 2009 Optaros, Inc. All rights reserved.
+Case StudyActivision Blizzard Intranet
Business Drivers Solution Benefits
Ease-of-use, great interface
Drupal Employees and content managers want to use the system.
Department-specific content management
Drupal Limited the amount of content for which any one department was responsible.
Enterprise-wide search
Drupal, Google Search Appliance, SAML
Secure, permissions-based search of all enterprise document and web-based content.
Document management and security
Drupal, Alfresco Permissions-based access to documents for specific benefits groups.
Single-Sign-On, Security
Drupal, NTLM, Alfresco True single-sign-on from the desktop to the Intranet, to specific documents.
User Management
Drupal, Active Directory Profile data is always up to date but presented in a rich “business card” interface.
25 © 2009 Optaros, Inc. All rights reserved.
+User InterfaceActivision Blizzard Intranet
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+Enterprise SearchActivision Blizzard Intranet
Search includes both Drupal and Alfresco content in a single query that honors permissions.
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+User ManagementActivision Blizzard Intranet
Leveraging both Drupal and Alfresco ability to integrate with LDAP for user management and permissions.
28 © 2009 Optaros, Inc. All rights reserved.
+Document ManagementActivision Blizzard Intranet
Drupal interface for adding documents & content to the Intranet. Alfresco provides storage, workflow, and security.
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Agenda
What’s Wrong with your Intranet?
What Can Drupal & Alfresco Do Together?
Activision: Drupal + Alfresco Case Study
How Does it Work?
Q&A
30 © 2009 Optaros, Inc. All rights reserved.
+How?
Key Ingredients• Acquia Drupal for community features, UI and WCM• Alfresco for workflow and secure document management• Drupal CMIS API module• Drupal CMIS Alfresco module• Any of the additional Drupal modules necessary to meet requirements
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+More about the integration module
Open Source• http://www.drupal.org/project/cmis_alfresco (GPLv2)
100% CMIS• Requires no install on the Alfresco tier
Raw capabilities• Persist web content in Alfresco• Create Drupal content from Alfresco via CMIS Sync• Upload binary files into Alfresco via Drupal• Attach binary files, created in Alfresco, to Drupal content• Execute CMIS and OpenSearch queries• Provides support for additional CMIS repositories
32 © 2009 Optaros, Inc. All rights reserved.
+Implementation
The CMIS module is an enabler, but there's still work you have to do...
• Find senior leadership support and other champions• Create an adoption plan• Design UI• Determine integration points (SSO, search, LDAP, etc.)• Create a security model• Determine additional contributed/custom Drupal modules to meet requirements• Create an Alfresco content model and decide on storage hierarchy• Implement business processes as Alfresco workflows
Credit: veruus
33 © 2009 Optaros, Inc. All rights reserved.
+Alfresco & Drupal: What If They Mated?In summary
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+
Hip, popular framework
Flexible presentation layer
Fast, clear development model
Strong community focus
When you combine the strengths of Drupal…
Dries Buytaert, Drupal founder
35 © 2009 Optaros, Inc. All rights reserved.
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Enterprise-class repository
Strong commercial ECM credibility/lineage
Best-in-class openness, programmability
…with the power of Alfresco…
John Newton, Alfresco CTO
36 © 2009 Optaros, Inc. All rights reserved.
+…you get something better.
Compelling presentation framework
Tons of community features that can be easily added and built upon
Hierarchical document storage
Enterprise-class workflow
Decoupling of the front-end from the back-end with an open standard in-between
37 © 2009 Optaros, Inc. All rights reserved.
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We’re well capitalized
About Optaros – Solutions for Media & Ecommerce
Optaros delivers each client a tailored roadmap of Assembled Web solutions to achieve their business objectives.
Dynamic customer-facing portal and content management system assembled in 13 weeks from concept to completion
Multiple projects including user experience design for American Idol, currently designing new Ecommerce storefront for Fox Entertainment.
Replatformed PGATour from CBS to CNN/Turner infrastructure in 14 weeks. Payback: 10 months on ad sales
How we work with our clients Work jointly and transparently with client teams Turn ideas into implementable blueprintsCommit contractually to deliver on time, on budget Design Web 2.0 user experiences Iteratively assemble open source softwareSupport the solution
We have a proven record100% reference-able98% on-time/on-budget
We‘re growing$0 $28 million since 2005Over 100 clientsAlmost 200 employees in North America and Europe
We have a rich historyHelp clients leverage technology disruption: client-server, web browser − now assembled web Stellent Migration to Alfresco Surf for DAM;
Alfresco+Drupal Intranet; National Sales Portal for new sales team
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