Time Management:“Getting Things Done”
Agenda
“Getting Things Done” Background Premises System Example Implementation
“Getting Things Done” Background
David Allen davidco.com
“GTD”
Premises
Premise: Your Brain
A lot to do: tasks Brain ineffective Worry/Stress
Trusted system “Next Actions”
Premise: “Views” of Life
50,000 ft: Life goals 40,000 ft: 3-5 year goals 30,000 ft: 1-2 year goals 20,000 ft: areas of responsibility 10,000 ft: personal projects Ground-Level: “next actions”
Premise: Inbox Actions
Delete Archive “Action Required” Wait Defer
System
System: Inboxes
E-mail Paper Voicemail Voice recording
System: “Next Actions” List
“Action-oriented” Tells you what to do Complex or Simple
• Context• Due Date• Priority• “Energy Level”
Example: “Next Actions” List
Office: Clean up old pod Office: Label laptop USB cables Office: Quote a new desktop machine Lee: Ask for $100 for books Home: Vacuum kitchen Errands: Pick up dry cleaning …220 tasks …
System: Personal Projects
Projects you need to accomplish Take several “Next Actions”
“Stock the freezer” “Implement GTD”
System: Calendar
Trusted system Only actual deadlines
Example: Calendar
11 AM: Give GTD presentation June 30: Submit FY2005 budget summary
vs.
Next action: Verify I will not lose PTO
Example: Projects List
Work: Create administrator training process Work: Replace desktop computer Home: Go on a backpacking trip Home: Buy Christmas presents Deferred: Plan infrastructure for Banner 7
System: Areas of Responsibility
Job description Personal life
“Perform System Maintenance” “Volunteer”
Implementations
Implementation: “Hipster PDA”
500+ index cards Binder clip
Implementation: Paper Filing
Actual inbox in work area Filing cabinet: project information
Implementation: Mozilla Thunderbird
Labels Views
“Show me ‘Action Required’, ‘Wait’, or unlabeled messages”
Implementation: Mobile Device
Notes: “Recordings” Inbox Tasks: “Next Actions” Notes “Projects” Folders: Projects Notes “Lists” Folders: Other Lists
• Areas of Focus
Summary
Premises• Your Brain, “Views” of Life, Inbox
System• Inboxes, “Next Actions,” Projects
Implementation• Anything! Note cards, E-mail, PDA
Q&A, Comments
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