The Top Productivity Tips to Run Your Business
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The Top Productivity Tips to Run Your Business
Wednesday October 1, 9AM PT
The Top Productivity Tips to Run Your Business
www.zenpayroll.com www.wheniwork.com
Joshua ReevesCo-Founder and CEO,
Chad HalvorsonFounder and CEO,
The Top Productivity Tips to Run Your Business
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How productive are you?
The Top Productivity Tips to Run Your Business
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28% of our work time
is interrupted
The Top Productivity Tips to Run Your Business
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The Top Productivity Tips to Run Your Business
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We work outside of work● 22% of respondents are expected to respond to work email when they’re not at work
● 50% check work email on the weekends
● 34% check work email while on vacation
Pew Internet & American Life Project
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It takes an average of 15 minutes to return to serious mental
tasks, like writing reports or computer code, after
responding to incoming email or instant messages.
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7 - 15 % of our day
spent on meetings*
* 1/3 think meetings are unproductive; 2/3 said meetings failed to achieve their stated goals
The Top Productivity Tips to Run Your Business
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This is a problem
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Productivity Tip #1:
Change up the work day schedule
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Tardiness is a serious problem at many businesses
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CareerBuilder conducted a survey in 2011 across 10,000 employees and hiring managers and found that:
● 16% of workers reported being late to work once a week the entire year
● 27% of workers reported being late to work once a month the entire year
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Late employees can cost you...
Estimates for costs range from:
● $3,600 per hourly employee per year (CIRCADIAN’s “Shiftwork Practices”, 2005)
● 2.71 multiplier by hourly rate for employee or “Cost Loaded Time” (“The Cost of Employee Tardiness”, 2012)
● 30% to 75% of an hourly worker’s annual salary to replace her upon leaving (either quitting or fired due to lateness) (“Dilemmas Faced by Hourly Workers”, 2011)
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What can you do to solve the problem?
What if you could control some of these costs by simply implementing a new way of thinking about the
forced rigidity found within hourly scheduling?
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We analyzed 6,000 paying customers with employee counts ranging from 1 to 100+ employees from January to July 2014.
After analyzing almost 400,000 shifts scheduled by our customers, here’s what we found:
When I Work customers who scheduled on the :15 per shift saw a 8.3% difference in lateness when compared to :00, :30, and :45 shifts.
The Top Productivity Tips to Run Your Business
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The Top Productivity Tips to Run Your Business
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Run an experiment!
Schedule your employees at the :15 and :45 minute mark to see how it impacts lateness at your business
and throughout your team.
The Top Productivity Tips to Run Your Business
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Don’t have hourly employees?
Try giving your employees some work schedule flexibility:
Go remote one day each week
Loosen the start time or end time of work days
Focus less on when work happens and more on success
Ask your employees what they want
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Productivity Tip #2:
Delegate and Get Help
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How many direct reports do you manage?
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The average span of control is 7.4
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How should you delegate to your team?
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1. Choose what tasks you are willing to delegate
2. Pick the best person to delegate to
3. Trust those to whom you delegate
4. Give clear assignments and instructions
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5. Set a definite task completion date and a follow-up
system
6. Give public and written credit
7. Avoid reverse delegation
8. Delegate responsibility and authority, not just the task
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Outcome: Give the team that wants ownership,
responsibility and accountability the chance to succeed
This means you can’t micro-manage them.
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“By working only when you are most effective, life is
both more productive and more enjoyable. It's the
perfect example of having your cake and eating it,
too.”
Tim Ferriss
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Personal Assistant:
Outsourcing Platforms:
Design:
Accounting:
Time Tracking
Payroll:
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Productivity Tip #3:
Go on Airplane Mode
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“Meetings are just toxic, terrible, poisonous things during the day at work.”
“Meetings aren't work. Meetings are places to go to talk about things you're supposed to be doing later.”
Jason Fried, Founder & CEO at Basecamp
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1 hour :)
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10 hours! :(=
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How many meetings do you have scheduled this week?
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CANCEL. THEM. ALL.
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Eliminate distractions and go into “airplane mode.”
The Top Productivity Tips to Run Your Business
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Tools to use:
The Top Productivity Tips to Run Your Business
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Productivity Tip #4:
Take Breaks
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How much break time do you take?
Go here to find out what’s mandated: http://www.dol.gov/whd/state/meal.htm
The Top Productivity Tips to Run Your Business
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20- to 29-year-olds said they waste an average
of 2.1 hours per day
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When is a break productive?
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The University of Georgia found that cohorts with low to moderate exercise
intensity reported far greater energy levels than the cohort with no exercise.
Exercise
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“If we want people to be more creative we need people to be able to
do less. Companies should allow naps in the afternoon. They should
get rid of the habit of clocking in and clocking out.”
- Vincent Walsh, professor of human brain research at University College
London
Napping
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The Pomodoro Technique
Getting Things Done
Don't Break the Chain
The Action Method
Source: Lifehacker
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It’s a marathon, not a sprint.
The Top Productivity Tips to Run Your Business
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Productivity Tip #5:
Create a "Library Hours" Work Ethic
The Top Productivity Tips to Run Your Business
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“Everyone knows how to behave in a library. You keep quiet or whisper. You respect people’s personal space. You don’t interrupt people who
are reading or working, learning or studying. And if you need to have a full-volume conversation, you hit a private room.”
Jason Fried, Founder & CEO at Basecamp
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Unnecessary noise can be incredibly DISTRACTING and UNPRODUCTIVE
The Top Productivity Tips to Run Your Business
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Noise is one of the leading causes of employee distractions, leading to
reduced productivity and performance, serious inaccuracies,
and increased job-related stress.
One study showed that workplace distractions cut employee
productivity by as much as 40%, and increase errors by 27%.
The Top Productivity Tips to Run Your Business
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Tips For Creating a Library Hours Work Ethic Among Your Team
The Top Productivity Tips to Run Your Business
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Give them headphones
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Give them music
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Give them a place to talk
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Give them reminders
“Hey! Get a room!”
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Give them time to talk
Company LunchesCompany Outings
Company Break Room
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Bonus Tip #6:
Get Started Today!
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Thank You!
The Top Productivity Tips to Run Your Business
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