The Basics on Capital Project
Financing
Presented by: Mark BrewerNovember 2012
Introduction
Do More…With Less
Finance Mission
Successfully complete all projectsat the lowest possible cost of
delivery
Department Mission
Successfully complete all projectsand let finance figure out how to pay for
them
Prescription Evaluate CIP Process Follow the Strategy Identify Specific Funding Options Secure the Funding Manage Funding Requirements Audit/Closeout the Project
Evaluate CIP Process
Expand Project Descriptions– Project names are insufficient– Detailed project elements are required
Question Priorities/Timelines– Every project cannot be the top priority– What if there were no funds?
Segregate by Categories– Water, Wastewater, Stormwater, Parks &
Rec., Police, Fire, Solid Waste, etc.
Follow the Strategy
GRANTS
Identify Specific Funding Options
Match project type with funding source – List potential source in CIP
Gather funding source information– Get rules, forms, applications
Know the flow– Identify funding cycle– Outline the steps
Identify Specific Funding Options
Water: Drinking Water State Revolving Fund (SRF) Loan Program, FRWA Interim Financing Program, EPA Special Water Grants Program, State Bond Loan Program, Water Management District Cooperative Funding Initiative, Economic Development Administration (EDA) Grant Programs, Community Development Block Grant (CDBG)
Wastewater: State Revolving Fund (SRF) Loan Program for Water Pollution Control, FRWA Interim Financing Program, Small Disadvantaged Communities Grant Program, EPA Special Water Grants Program, Water Quality Improvement and Water Restoration Grant Program (Special Appropriations under Florida Statute 403.855), State Bond Loan Program, Water Management District Cooperative Funding Initiative, Economic Development Administration (EDA) Grant Programs, Community Development Block Grant (CDBG)
Identify Specific Funding Options
Stormwater: State Revolving Fund (SRF) Loan Program for Water Pollution Control, Flood Mitigation Assistance Grant Program, Hazard Mitigation Grant Program, Non-point Source Funding (Section 319(h)), Pre-Disaster Mitigation Program Competitive Grant, Water Management District Cooperative Funding Initiative, Economic Development Administration (EDA) Grant Programs, Community Development Block Grant (CDBG)
Transportation: Economic Development Transportation Fund - Road-Fund Incentive program, Office of Tourism, Trade and Economic Development (OTTED), Transportation Enhancements Program, FDOT Local Agency Program, FDOT Local Technical Assistance Program, Economic Development Administration (EDA) Grant Programs, Community Development Block Grant (CDBG)
Know the FlowPreconstruction
RFIPreconstructionLoan Application
PreconstructionLoan Agreement
PreconstructionLoan Administration
Facilities Plan/Capital Financing
Plan
Design/Biddable Plans and Specs Site Certification Permit
RFI Update ConstructionLoan Application
ConstructionLoan Agreement Bidding
Construction/Project Management Closeout Final Amendment Project Audit
Secure the Funding Prepare application Schedule local approvals early Submit on-time Follow-up, Follow-up, Follow-up
Manage the Funding
Establish file system Follow the rules, regulations &
procedures Pay special attention to
procurement Meet all reporting requirements Records retention focus
Audit/Closeout Submit Annual Audits to Agency Agency Closeout Site Visit Conduct Project Specific Audit Maintain Records
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