LILLY CREEK HIGHLANDS HOMEOWNERS
ASSOCIATION (LCHA)
FISCAL YEAR 2011ANNUAL MEETING JANUARY 24, 2012
THANK YOU FOR COMING
LCHA Board -IntroductionsPresident David DellAgneseVice President Lori ZimmerSecretary Korie NetteyTreasurer Barb Breed-Heidt
Architectural Control Committee
Steve HeidtJim MedingerOpen Position - ( Looking for a Volunteer)
Introduction – Mission- Help Wanted 2011 Fiscal Report
◦Questions about Financial Report Housekeeping Reminders Four Way Stop Signs Complaint Process Quick ACC Review
◦Monument Sign on Mill Road Repair – Permanent Repair or Quick Repair
Questions
Tonight’s Agenda
To maintain the subdivision as a safe, aesthetically pleasing and economically
vibrant neighborhood.
To work within the parameters of the covenant, including maintenance of the
common areas and providing appropriate communication and information to our
residents.
LCHA Mission
Event Coordinator- Brooke and Kevin Erlinder
Newsletter Author- Open Volunteer Coordinator-Open Future positions on the Board -Open
LCHA Positions – Help Wanted
Financial ReportFiscal Year 2011
Lilly Creek Highlands Homeowners Association
Original budget expenditures were projected at $14,271.00 The majority of these expenses encompass:◦ Legal fees associated with placement of liens◦ Insurance◦ Engineering Expenses for Pond Survey◦ Maintenance and Improvements
Lawn Care Pond repair and maintenance Muskrat Removal
Actual budget expenditures were $12,008.26
Fiscal Year 2011 Finances
Fiscal Year 2011 Finances
Revenue from annual dues (fees)◦ Revenue (fees) projected - $14,875.00◦ Revenue (fees) paid – $14,085.00◦ Revenue Inflated by one-time Mill Road Payment of $4,000.00◦ Late (fees/Dues) paid - $755.00◦ Money Market interest - $41.75
Accounts Receivable (owed)◦ Past due fees through FY 2011 – $2,675.00◦ Past due Late fees through FY 2011- $975.00◦ Lien placement costs - $450.00
Note: a $75 late fee is applied to clientele’s accounts on March 1st if no fee payment is made.
Fiscal Year 2011 Finances
Beginning Checking Cash Balance - $978.73 Ending Cash Balance - $7,820.57 Money Market Fund - Balance
◦ $14,981.58◦ Fiscal year 2011 interest earnings: $41.75
Fiscal Year 2011 Finances
Fiscal Year 2011 Finances
68 891
66181000
2400726 92
ExpensesEvents Insurance Lawn Care Pond Clean UpPond Muskrat Pond SurveysSupplies WE Energies
Annual Dues Increase – projecting increased costs and a meager cash balance reserve, the board has found it necessary to raise the annual dues by $50 bringing the yearly fee to $175.◦ Rationale- Operational Capital
Establish a Reserve Fund Monument Sign Repair Ongoing Survey and Engineering Costs Future Pond Maintenance- Overgrowth Control Repair of Island removals @ Mill Road Entry
Common area maintenance- Lawn Service Muskrat Removal Services – Ongoing Common Area Clean-up Tree/Shrub/ Plant replacements Legal Fees – Ongoing non-payment of Dues Cost relative to the Market – under market average
Fiscal Year 2011 Finances
Fiscal Year 2011 Finances
Name of HOA
Annual Fees Paid
Lawn Mowing &
Care
Pool Maintenan
ce
Signage Pond Maintenan
ceLCHA 125.00 X X X
Cedar Ridge-Pond Homes Only
300.00X
Aberdeen 275.00X X X X
Creekwood Crossing – Phase Dependent
135.00-175.00X X
River Heights South
175.00 X
Mill Ridge 00.00
Contact Information
Barb Breed-HeidtLCHA Treasurer262-252-3538
Fiscal Year 2011 Finances
Lamp Post: Please check your lamp post to verify it is in good working condition. We can help give you suggestions for repairs if needed
Animal Waste: Please pick up after your pets in the common areas
Garbage Cans & Recycle Bins: Please keep an eye on the covers of your garbage cans and lid for our recycle bins on windy days. Use bungee cords & weights if needed to keep the garbage blowing to a minimum
Housekeeping Reminders
Petition to install Four-Way stop signs on the following corners has been sent to the MF Police Dept. for possible approval:◦ Marach Dr. & Crestwood Dr.◦ Marach Dr. & Daylily Dr.
Rationale◦ Increased residences with children◦ Increased auto and foot traffic◦ Traffic speed◦ Driver Inattentiveness◦ Past history of “Close Calls”
Four-Way Stop Signs
If you have concerns about a neighborhood issue, please email the board directly. We will promptly discuss all issues with you directly and work together towards a solution. You can email us at [email protected] or view the website and you will see our individual email addresses
Complaint Process
Architectural Control Committee Review (ACC)
Fiscal Year 2011Lilly Creek Highlands Homeowners
Association
What is the purpose of the ACC?
◦ Assist the Board in administering the approval requirements outlined in the Covenants.
◦ Collect and maintain accurate records of property improvements and approvals.
◦ Review and approve new applications for improvements.
Fiscal Year 2011 - ACC
What does the ACC regulate/approve?
◦ Whatever is required in the Covenant◦ Permanent improvements
See the covenant for examples and lists at:
www.lillycreekhighlands.com
Fiscal Year 2011 ACC
How will our submission be evaluated?
◦ Criteria listed in the Covenant◦ Guided by opinion of adjacent property owners◦ Guided by the SurveyMonkey responses received
from the members of our Association
Fiscal Year 2011 ACC
What is the process for approval?
◦ Written requests will be received by the ACC – See the website for the approval form
◦ ACC will acknowledge receipt of request in writing ACC will contact adjacent property owners for permanent
structures ACC will request additional information if submission is incomplete ACC will review submission when it is completed and conditionally
approve or deny
◦ Completed documents will be stamped and copies returned to the Board, Owner and the ACC for archiving
Fiscal Year 2011 ACC
Is there an appeal process?
◦ No appeal process is outlined in the Covenant◦ Written appeal notification will be received by the
board◦ The full LCHA Board/ACC Committee will review
the reasons for the appeal◦ Majority vote will rule
Fiscal Year 2011 ACC
Is Architectural Approval / Drawings
◦ LCHA attorneys are in the process of communicating with the developer to obtain all past association approvals
◦ Membership will be contacted for copies of past approvals if not received from the developer
◦ If nothing can be obtained, an approval form will be distributed to the homeowner in order to create a file on each property, and an approval created for future use and consistency
Fiscal Year 2011 ACC
COMPLAINT PROCESS
◦ Written concerns will be received and acknowledged by the LCHA Board for: Improper or inadequate maintenance Safety issues Inappropriate actions Property improvements that have not been submitted for review
◦ The homeowner affected will be notified of the complaint◦ If necessary, the Board will determine actions to be taken:
Warnings Fines Property Liens
Fiscal Year 2011 ACC
QUESTIONS
◦ General Process and Philosophy Questions – questions about your specific property can be addressed immediately after the meeting with an ACC or Board Member
Fiscal Year 2011 ACC
Thank you for Attending
Fiscal Year 2011 ACC
Top Related