Company seal with name & signature of authorized signatory.
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TENDER FOR
ANNUAL CONTRACT FOR HOUSEKEEPING/CLEANING
SERVICES IN NIB CAMPUS, NOIDA.
Tender No. 02/2015-2016/Engg. (Civil)
SCHEDULE FOR INVITATION OF BIDS
1. Date of start for issue of Tender document 01.07.2015, 10:00 AM to 5:00 P.M
2. Last Date of submission of Tenders 22.07.2015, 3:00 P.M
3. Pre Bid meeting 16.07.2015 at 4:00 P.M.
4. Date of Opening of Technical Bids 22.07.2015, 3:30 P.M
5. Opening of Price Bids To be intimated separately only to
technically qualified bidders
6. Tender Fee Rs. 1140/- (Rs. One thousand one hundred forty
only) including 14% UP VAT, by demand draft
only in favour of “National Institute of
Biologicals, Noida” payable at Noida.
JUNE – 2015
NATIONAL INSTITUTE OF BIOLOGICALS
(Ministry of Health & Family Welfare)
A-32, SECTOR- 62 (INSTITUTIONAL AREA),
NOIDA – 201 307 (U. P.)
Tel: 0120-2400022, 2400072, Fax: 0120-2400074, 2403014
e-mail: [email protected] Website: www.nib.gov.in
Name of bidder
Address of Bidder
Phone Nos. i-landline Nos.
ii- Cell Nos.
E-mail Id
Contact Persons i-
ii-
iii-
Company seal with name & signature of authorized signatory.
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NATIONAL ISTITUTE OF BIOLOGICALS
(Ministry of Health & Family Welfare)
A-32, SECTOR- 62 (INSTITUTIONAL AREA),
NOIDA – 201 307 (U. P.)
Tel: 0120-2400022, 2400072, Fax: 0120-2400074, 2403014
Tender No. 02/2015-2016/Engg. (Civil)
TENDER FOR “ANNUAL CONTRACT FOR
HOUSEKEEPING/CLEANING SERVICES IN NIB CAMPUS NOIDA”.
Package -1:
(i) Administrative Building (ii) Library (iii) Cafeteria (iv) Gate House & Guard
Posts (v) Maintenance Engineering Building (vi) Staff Quarters (Common Area)
(vii) Pump House (viii) Water Softening Plant (ix) Electrical Sub-stations (x) Power
House (xi) Water Tanks (Roof Top & Shaft) (xii) Roads (xiii) Foot Path (xiv)
Covered Corridor (xv) Drains etc.
Package -2:
i) Laboratories
ii) Animal House.
Package -3:
Guest House & Hostel.
1. Introduction
NATIONAL INSTITUTE OF BIOLOGICALS hereinafter called NIB, is an
autonomous Institute under the administrative control of Ministry of Health & Family Welfare,
Govt. of India, engaged in evaluation and quality control of various biological products like
Vaccines, Blood Products, Blood Reagents, Sera, Immunodiagnostic Kits etc. produced and
imported in India. The Institute has been set up over a plot area of approx. 18 Acre, having 19
major buildings, road & footpath network, large green areas and other facilities spread over the
campus. The laboratory building of the Institute is a major state of art facility having 42 nos.
BSL-2 laboratories and 03 nos. BSL-3 laboratories having more than 15000 sqm area .
NIB invites sealed tenders from experienced agencies in two bid system, on the
prescribed tender document for “ANNUAL CONTRACT FOR
HOUSEKEEPING/CLEANING SERVICES IN NIB CAMPUS NOIDA”.
The bidders are advised to visit NIB, campus to survey the buildings and areas specially
the laboratory facilities to assess the quantum of work involved and to see present condition of
the site before submitting the tender. Once the tender is submitted, it will be presumed that the
bidder has seen and understood the complete work involved.
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2. Eligibility Criteria for bidders :-
Experience of having successfully completed similar works in Government Sector or large
reputed Private Sector Enterprises during the last seven years ending last day of month previous
to the one in which bids are invited should be either of the following:-
a) Three similar completed works each costing not less than Rs. 33 lakh.
or
b) Two similar completed works each costing not less than Rs. 41.5 lakh
or
c) One similar completed work costing not less than Rs. 66 lakh
d) Definition of Similar work: experience in execution of housekeeping work especially
cleaning jobs executed in large reputed organizations viz biological
laboratories/hospitals/pharma industries/food processing industries and like
facilities.
e) The contractor should have registration under the law with statues such as ESI, EPF
Service tax and labour department etc. pertaining to engagement of labour for such
works. The bidder shall attach documents in support of registration details:
3. Financial Capability:
The average annual financial turnover during the last three years ending 31st March -
2015, should be at least Rs. 1.8 Crore for carrying out similar nature of work
particularly “Annual Contract for Housekeeping services.”
4. Earnest Money Deposit (EMD):-
The bidders are required to deposit Demand Draft of Rs. 1,65,000/ ( One lakh sixty five
thousand ) in favour of the “National Institute of Biologicals, payable at Noida/ New
Delhi, as Earnest Money Deposit (EMD) along with original tender documents for this
work. EMD will be returned to unsuccessful bidders after award of the contract. No
interest shall be payable by NIB on EMD. EMD will be returned on acceptance of work
order and deposit of performance security by the successful bidder.
5. Tender Document Fee: -
Non-transferable tender document containing terms & conditions, technical bid, scope of
work, specifications, price bid proforma etc. can be obtained from the Accounts Section
of this Institute on all working days at scheduled date and time on written request by the
agency on the letter head of the firm and on payment of tender fee mentioned in
advertisement, only through crossed demand draft/pay order (non-refundable) in favour
of “National Institute of Biologicals”, payable at Noida. Before obtaining the tender
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document, bidders are advised to go through the tender document particularly eligibility
criteria, scope of work etc. in their own interest.
Alternately the tender document can be downloaded from NIB web site www.nib.gov.in
or Central Public Procurement Portal but tender fee must be deposited with the
technical bid. Tender/Bid received without tender fee is liable to be rejected.
6. Procedure for submission of tender:
The tenders are invited under two bid system i.e. Technical Bid and Price Bid
6.1. Technical Bid (Envelop No -1) shall contain,
i) The tender document in original including a copy of Bill of Quantity (Page no.1
to 31) duly signed and stamped as a token of acceptance of complete document.
ii) Self attested copies of experience certificates or work completion certificates
issued by the client in support of experience of similar nature of works as per eligibility
criteria particularly “ANNUAL CONTRACT FOR HOUSEKEEPING/CLEANING
SERVICES IN NIB CAMPUS NOIDA “in Government/ Semi Government/ PSU’s or
large private organization etc. as clarified in the definition of similar work in clause-2(d)
above.
iii) The attested copies of the balance sheet/ audited statement of accounts or any
other relevant document in support of minimum average financial turnover as per
eligibility criteria during the last three financial years for “Annual Contract for
Housekeeping/Cleaning services in NIB Campus Noida”.
iii) Demand Draft for Earnest Money Deposit.
iv) Copies of PAN card, ESI, PF, Service tax, Labour licence registration etc.
v) Envelope 1 should super -scribe as Technical Bid for “Annual Contract for
Housekeeping/Cleaning services in NIB Campus Noida”.
6.2 Price Bid (Envelop No. 2) shall contain:
The Price Bid only on the FORM-II given in the tender document after filling the Price
duly sealed and super-scribed on the envelope name of the tender. Please note that
conditional Price Bid will not be accepted.
The Envelop No. 1 & 2 shall be sealed separately and placed in a third Envelope which
also shall be sealed and duly super-scribed the name of the tender.
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Complete bid in all respects must be addressed to the Director, National
Institute of Biologicals, A-32, Sector – 62, Noida, and should be dropped in the tender
box, kept at reception of Admn. building. The bid should reach before the scheduled date
& time of submission as mentioned in the advertisement / tender document. Late bids
will not be accepted.
7. Pre-Bid Meeting and Clarification of Bids:
7.1 A Pre-Bid meeting will be organised by NIB, as indicated in the tender document. In the
said meeting Bidders may ask clarification(s), if any, from NIB about the tender.
8. Bid Opening:
(i) Bids shall be opened in the office of this Institute at Noida, by the tender opening
committee on the prescribed date and time in presence of bidder(s) who shall remain
present during opening of the bids.
(ii) The technical bid (Envelope No. 1) shall be opened first. The Price Bid (Envelop No 2)
of only those bidders whose technical bid is evaluated to be responsive will be opened
later and they shall be intimated separately about the date & time of opening.
9. Bid Validity:
90 days from the date of opening of the tender.
10. Evaluation of Tenders:
a. Technical and Financial Bids shall be opened by the Designated Evaluation
Committee in presence of the bidders.
b. Total number of Bids received will be announced to the bidders at the time of
opening.
c. Technical Bids will be opened first. Price Bids of only those bidders who are found
eligible in the Technical Bid will be considered and opened.
d. The bids not accompanied with experience certificate, balance sheet, registration
certificate etc. as per the tender conditions shall be treated as non-responsive and
ineligible.
e. During evaluation of bids, NIB at its sole discretion may ask clarification from the
bidder (s), if any, in their bid and the bidder is required to respond within the stipulated
time period failing which NIB will take suitable decision in this regard.
f. Evaluation committee will evaluate the Technical and Financial Bids and submit their
reports to the competent authority for eligibility of bidders and award of work.
g. The bidder may opt for mechanized cleaning thereby reducing manpower
deployment to minimize the cost. However, the bidder must clearly give details of
machines with their numbers, hiring charges and associated labour cost to arrive
at final price. If the bidder opt for mechanized cleaning the same should be clearly
mentioned in the technical bid with details of ongoing works so that NIB can verify
the performance of the bidder for the purpose of technical evaluation. The bidders
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shall quote for both the option i.e., Manual Cleaning as well as Mechanized
Cleaning.
Based the quoted rates and credentials of the contractor, NIB will make overall
comparison of all offers received for manual and mechanized housekeeping and
accordingly accept the best suitable offer and award the work.
11. Award of Contract:
(i) NIB will notify the successful bidder that his tender has been accepted and work order
will be sent to the bidder describing the works to be carried out and the same shall be
returned duly acknowledged affirmatively by the bidder as a token of acceptance.
(ii) Period of Contract – Initially for one year. However, the contract can be extended on the
existing terms & conditions from year to year for another two years purely on the basis
of performance.
(iii) Foreclosure of contract due to abandonment or reduction in scope of work - If at any time
after acceptance of the tender, National Institute of Biologicals, decides to abandon or
reduce the scope of the work for any reason, whatsoever, and does not require the whole
or any part of the work to be carried out, the Institute shall give one month’s notice in
writing to that effect to the contractor and the contractor shall act accordingly in the
matter. The contractor shall have no claim to any payment of compensation or otherwise,
whatsoever, on account of any profit or advantage which he might have derived from the
execution of the work in full but for the foreclosure of the work.
(iv) Subletting- The contractor shall not assign or sublet the work.
12. Right to accept any tender and to reject any or all tender:
The NIB reserves the right to accept or reject any tender, and or to annul the bidding
process and or reject all tenders at any time prior to award of contract, without thereby
incurring any liability to the affected bidder or bidders or any obligation to inform the
affected bidder or bidders of the grounds for NIB`s action.
13. Performance Security:
13.1 Within one week of receipt of work order from NIB, the successful firm shall furnish the
Performance Security equivalent to 10% of the contract value in the form of Bank
Guarantee (from any Nationalized/Scheduled Bank) valid for 60 days beyond expiry of
the contract period, in the format given at APPENDIX- A or in the form of Demand
Draft/Pay Order in favour of “National Institute of Biologicals” payable at
“Noida/Delhi”.
13.2 Failure of the contractor to comply with the requirement of contract shall constitute
sufficient grounds for the annulment of the award of work and forfeiture of the EMD.
Further if the contractor fails to fulfil the contractual obligations during the period of the
contract in such event NIB may get the work done at the risk & cost of the Contractor
and performance security will be forfeited.
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14. Signing of Contract Agreement:
Upon receipt of the performance security, a contract agreement will be entered into by
both the parties. The contract agreement form is enclosed at Appendix-B. The contractor
will present a signed copy of the same to NIB on appropriate value stamp paper.
15. Payment to service provider:
15.1 Contractor will submit monthly Pre-Receipted Bills (affixing the Revenue Stamp) duly
supported with necessary check list, log sheets, material bills/ vouchers etc. along with
the proof of payment of wages/levies and deposit challans of ESI, PF, Service Tax (if
applicable), etc. . NIB will make payment to the contractor within 15 days after receipt
of the bills, after deduction of applicable taxes/TDS etc. It may be noted that payment
to the contractor will be released only after disbursement of wages to the manpower
deployed at NIB for performance of contract.
15.2. If the check list, log sheets are not maintained properly and instructions given by the
Institute pertaining to the work are not complied by the contractor as per schedule; NIB
will make suitable proportionate deduction from the contractor’s bills. If the contractor
fails to control pest & rodent, termite infestation etc. and do not render the services as per
contract, in such event, NIB will deduct the actual expenditure incurred to rectify the
deficient services plus 10% extra for departmental service charges from any amount
payable to the contractor.
15.3 In case of short deployment of manpower as given in the contract, Institute will make
suitable/ proportionate deduction from the bills on the basis of the rates quoted by the
contractor.
15.4 The contractor shall be responsible for proper maintenance of decorum, punctuality,
discipline and work output. The personnel so deployed by him should be in a proper, neat
& clean well-dressed uniform. Providing of uniform etc to the deployed staff shall be
the responsibility of the contractor. If the staff are not present in uniform, a penalty @ Rs
Rs. 35/- per day/ per person will be levied and deducted from the bill. The choice &
colour of the uniform will be decided in consultation with NIB.
15.5 Levy/Taxes payable by contractor - Sales Tax/ VAT or any other tax on materials in
respect of this contract shall be payable by the contractor and NIB shall not entertain any
claim whatsoever in this respect.
All tendered rates shall be inclusive of all taxes and levies payable under
respective statutes. However, pursuant to the Constitution (46th Amendment Act, 1982),
if any further tax or levy is imposed by Statute, after the last stipulated date for the receipt
of tender including extensions if any and the contractor thereupon necessarily and
properly pays such taxes/levies, the said amount so paid by the contractor shall be
reimbursed by NIB. .
15.6 Payment of wages to labour: The contractor will transfer the wages of the labour
directly to their bank account positively by 7th day of every month. If transfer of wages
in the bank account is not possible due to any particular reason, the contractor will ensure
that the wages are paid in cash by 10th day of the every month. The wages of labour
component, if the contract is awarded for manual cleaning/housekeeping, shall be
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adjusted based on the revision in minimum wages as notified by the concerned
labour department from time to time, subject to the condition that the notified
minimum wage is more than the amount charged by the Contractor from NIB.
16. Applicable Law:
16.1 The contract shall be interpreted in accordance with the Laws of the Union of India.
Contractor shall be solely responsible for compliance of all labour laws, payment of fair
wages/ salaries and allowances to his personnel that might become applicable under any
new act, law or order of the State Government / Central Government. NIB shall have no
liability whatsoever in any manner.
16.2 Minimum wages act to be complied with - The contractor shall comply with all the
provisions of the Minimum Wages Act, 1948, and Contract labour (Regulation and
Abolition) Act, 1970, and rules framed hereunder and other labour laws affecting contract
labour that may be brought into force from time to time.
17. Resolution of Dispute:
All disputes arising out of this contract shall be referred to the sole arbitration of a person
selected by the contractor out of the panel of three persons nominated by the Director
NIB, and his decision /award shall be final and binding on both parties. The Arbitration
shall be governed under the Indian Arbitration Act 1996 or any statutory modifications
or re-enactment thereof and rules made there under and for the time being in force shall
apply to the arbitration proceeding under this contract.
18. Force Majeure:
18.1 Notwithstanding the provisions stated above, the service provider shall not be liable for
forfeiture of its performance security, penalty or termination for default, if and to the
extent that, it’s delay in performance or other failure to perform its obligations under the
contract is the result of an event of force majeure.
18.2 For purpose of this clause “Force Majeure” means an event beyond the control of the
service provider and not involving the contractor/ service provider’s fault or negligence
and not foreseeable. Such events may include, but are not limited to acts or the service
provider either in its sovereign or contractual capacity, ware or revolutions fires, floods,
epidemics, quarantine restrictions and freight embargoes.
18.3 If a force Majeure situation arises, the contractor/ service provider shall promptly notify
the NIB in writing of such conditions and the cause thereof. Unless otherwise directed
by the employer in writing, the service provider shall continue to perform its obligations
under the contract as far as is reasonably practical, and shall seek all reasonable
alternative means for performance not prevented by the force majeure event.
19. Jurisdiction:
All maters arising from this tender will have Jurisdiction of Courts in Noida/Delhi.
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FORM-1
TECHNICAL BID
Note: Documentary evidence are required to establish fulfillment of all condition mentioned
herein.
1. TENDER DOCUMENT FEE: Rs. 1140/-
(Details of DD amount, Bank name, DD No.)----------------------------------------------------
2. EMD Rs. --------------------/-
(Details of DD amount, Bank name, DD No.)-----------------------------------------------------------
3. Name of the Company/Firm/Agency:
The Bidder company/Firm/Agency should have been registered under the law as applicable.
(Attach relevant documents for Registration Details).
4. Address of Head Office:---------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------
5. Address of Regional Office, if any:--------------------------------------------------------------------------
6. Branch Office nearest to NIB, Noida:-----------------------------------------------------------------------
7. Details of Company’s past experience (Minimum three years in the field )
Sr. No Period (year) Name of the client with the address
And contact number
Contract value
1
2
3
8. Details of three running contracts in the field of Housekeeping/Cleaning. (Please enclose proof)
Sr. No Period (year) Name of the client with the address
And contact number
Contract value
1
2
3
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9. Details of equipment/machines proposed for mechanized housekeeping with source of their
availability and output:
Sr.
no.
Machine/Equipment details Qty. Source of their availability
Owned/hired
Output of
Machines
10. Details of documents related to company:
Registration Number Date of Issue/Registration
PAN
LST
SERVICE TAX
VAT
ESI
PF
Labour department
Any other registration
11. Do you have requisite manpower, machinery and staff to execute the contract in the event of
award of work (Enclose proof). Yes/ No.
12. I/We declare that our no contract has been cancelled during the period of past three years.
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Note: Any suppression of material facts or discrepancy in this respect will lead to
disqualification of the tender or later on.
I/We certify that all the terms and conditions of the tender documents are acceptable to
me/us.
Signature of the authorized person of the company
Name & Designation----------------------------------
Date:
Place: Company Seal
Company seal with name & signature of authorized signatory.
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20. SCOPE OF WORK & SPECIFIC CONDITIONS
Description of Buildings and Facilities:
(i) Administrative building having Basement, Ground floor, First floor, Second floor and
Terrace Floor with a total area of 7,000 Sqm. approx. Basement is being used for services,
ground floor, first floor and second floor are office area and terrace floor is also for
services and machine rooms. The floor finishes of the building are marble stone, mosaic
tiles and cement concrete, synthetic carpet etc. external walls are stone cladded.
(ii) Library is a double-storey building with glass façade and structural glazing in window.
This building has gypsum board coved false ceiling and kota stone flooring. Area of this
building is about 850 Sqm.
(iii) Cafeteria has three dining halls, cooking area, preparation area, storage and washing areas
etc. at ground floor. Air handling units of air-conditioning system etc. are installed in its
basement. This facility has a total area of about 1,850 Sqm.
(iv) Gate House is a small building at main gate of the campus having total area 120 Sqm.
Two guard posts are located one near the gate house and another at service gate.
(v) Maintenance Engineering Building is a double- storey building having a total area of
1,100 Sqm. approx.
(vi) Common areas in three blocks of staff quarters i. e. Type I & II, (6 quarters.), Type III (4
quarters) and Type IV (2 quarters) such as staircase, roof top and parking areas are
required to be cleaned on daily basis.
(vii) The Water supply and fire fighting pumps have been installed in the Pump House and the
total area of this building is 70 Sqm. approx.
(viii) The water softening plant is housed in a separate building having an area of about 140
Sqm.
(ix) Electric substation # 3 has a total area of about 335 Sqm. This building is located near
Type IV Staff Quarters.
(x) Power House building has a total area of 1,340 Sqm. approx. including the Electric
substation # 4 and these two facilities are interconnected. The ceiling height of Power
House is 10 mtr. approx. which will require special tools and tackles for cleaning of walls
and ceiling.
(xi) Underground water tank top area is 435 Sqm approx. overhead water tank has approx
7.00 mtr. dia shaft and staging height is 30 mtr. approx. Special tools & tackles will be
required for cleaning of overhead tank shaft.
(xii) The roads are cement concrete roads and area of the roads is 13,000/ Sqm. approx,
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(xiii) Kota Stone cladded footpath’s area is 4,000/Sqm.
(xiv) Covered corridor connecting the Guest House and Cafeteria has Kota stone flooring and
slate roof.
(xv) A peripheral drain of about 600 mtr. Length, which is covered with openable slabs is to
be cleaned on regular basis.
(xvi) Area around the NIB boundary wall will be cleaned on weekly basis to maintain it free
from wild growth and rubbish etc.
21. Scope of Work:
Package-1:
Administrative Building internal and external. Basement, ground floor, first floor, second
floor terrace floor, terraces, roof top etc. including furniture and equipment.
Library Building internal and external, ground floor, first floor, terrace floor, terraces,
roof top etc. including service furniture and equipment.
Cafeteria Building internal and external, Basement, ground floor with kitchen, terrace
floor, terraces, roof top etc. including service furniture and equipment.
Gate House and Guard Post: internal and external including furniture and equipment.
Engineering Building internal & external areas. Ground floor, first floor machine room
and all terraces.
Power House, Electric Substation #3 & 4, entire area internal and external.
Pump House: Internal and external.
Underground water tank: Top area.
Over Head Water tank: Shaft and M.S ladder inside the shaft.
Staff Quarters: Type I & II, Type III and Type IV, staircase roof top and parking
areas.
Removal of any blockage in sanitary & piping system.
Roads: Campus road network and parking areas.
Foot Path: Stone cladded footpaths and concrete plate form in this campus.
Covered corridor connecting Guest House and cafeteria.
Boundary wall: Area between Noida drain & NIB boundary wall.
Providing clean towel, soap bars, liquid soap, tissue paper rolls, naphthalene balls, air
fresheners in each washroom of Admin. Building, Library, Cafeteria, Gate House,
Maintenance Engineering building, Power House & substations.
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Providing mosquito killer / repellent system in all conference halls/rooms as per
requirement.
Polishing of brass items such as brass shoes in staircase, flower vase, NIB logos and
Name Plates at Main Gate and Admin. Lobby etc.
Cleaning of steel signages and indoor signages.
Removal of any blockage from internal sanitary fittings/ systems of all buildings
mentioned above.
Disposal of garbage and rubbish from all above areas (including from cafeteria kitchen
and dining hall) at disposal site designated by Noida authority.
Package-2:
Housekeeping/ Cleaning of entire facility: internal, external, terraces and rooftops the
details of which are as under.
Entrance to the facility (from the end of covered corridor to main entrance of
the Building).
Lobby of each Floor.
All change Rooms, wash rooms/ Toilets.
All Laboratories & Animal Rooms.
All Corridors, back verandah and courtyard.
Doors, windows, glass pans (from both sides), window sills and stone louvers etc. from
outside.
All Terraces.
All wash Rooms/ Toilets.
All Staircases. & Lifts cages.
All Machine & Plant Rooms and Pent House (third floor).
Storage building and Electric Sub-station 1 & 2.
All Roof Tops.
Entire office area at each floor, including office equipment & furniture.
Animal area Corridors.
Stores.
Water Coolers.
External walls.
Removal of any blockage in sanitary & piping system.
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Polishing of brass items such as brass shoes in staircase, flower vase, NIB logos
etc.
Housekeeping of the whole Training Animal Facility with toilets etc.
Package-3:
Sweeping, mopping, dusting and cleaning of all suites, rooms, dining hall, kitchen &
cooking area etc. i. e. floor, walls, furniture, fitting & fixtures on daily basis. Scrubbing
and washing of floor once in a week.
Sweeping, mopping, dusting and washing of toilets and all sanitary fittings & fixture etc.
installed in the toilets. Disinfecting toilets after their use. Providing bath soap bars, tissue
paper, Naphthalene ball, room fresheners etc. for daily use.
Dusting and cleaning of all doors and windows by using soft brushes and other cleaning
appliances and materials on daily basis. Cleaning of door and window glasses and oiling
of window hinges once in a month.
Sweeping, mopping and dusting of corridors, lobbies, all staircases, porch area, terraces,
top roof, water tank room and plinth protection etc. on daily basis. Scrubbing and
washing corridors, terraces, roof and other areas once in a week.
Cleaning of false ceiling, removing cob web from all areas of the building once in a week.
Providing mosquito killer system (machines & refill packs) in working order for Guest
rooms/Hostel. Polishing of brass items such as door fittings, brass shoes in staircase,
flower vase etc. once in a week.
Disposal of garbage and rubbish generated from these buildings (including from
Kitchen & Dining hall) at appropriate place designated by Noida authority.
Cleaning of Electrical Insect killer.
Exterior walls of buildings once in a month.
Cleaning of water coolers.
Removal of any blockage in internal sanitary & piping system.
Providing service boys for Guest House and Hostel in two shifts, first shift 6:00 A.M. to
2:00 P.M. and second shift 2:00 P.M. to 10:00 P.M.
Providing one Housekeeper from 10:00 P.M. to 6:00 A.M. to attend any exigency during
night time.
22. Machines/Equipment & Consumables:
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22.1 Important Machines/Equipment which may be used for Mechanized Cleaning:
Implements/ Tools/Equipment
Walk Behind Scrubber-cum-drier
Single Disc Scrubber machine
Water wet and dry vacuum cleaner
Ride on Sweeper
Upholstery Vacuum Cleaner
Multi use trollies/Bucket carrying trolleys
Telescopic Rod for cleaning cob webs.
Aluminium folding ladders of varying heights
Pressure Pumps
Hydraulic ladder with platform to work at different
level ( upto 15 meters height) & Long ladders
(folding type) .
22.2 List of Material/Consumables
Tested & branded non-toxic environment friendly cleaning agents will be used to the
maximum possible extent. NIB will be at liberty to visit the manufactures plant or ask the bidder
to establish quality of the material by getting them tested etc. Prior permission of NIB will be
obtained for any variation for use of other than specified cleaning agent/material. However a list
of general cleaning material is given hereunder:
Materials/ Consumables/ Brands
Floor cleaner & disinfectant
Toilet cleaner & disinfectant for W.C,Washbasin,Urinal etc.
Dettol.
Savlon
Washroom fitting cleaner
Detergent powder
Detergent bar
Brasso (Reckit Benckiser)
Room Freshener
Liquid detergents.
Stain remover
Air Freshener
Naphthalene balls
Soap bars
Glass Cleaner
Tissue paper rolls
Mosquito repellent (coils & liquid)
Duster
Mops
Hard Brushes /Soft Brushes
Steel and plastic buckets /mugs
Company seal with name & signature of authorized signatory.
Page 17 of 42
Towels
Plastic Bags.
Hard brooms.
Soft brooms
Old Paint brushes
Rubber wiper
Steel Wire
Scrubber (Steel and Plastic)
Conventional mops
22.1 Above list covers only broad items. Contractor has to arrange any other item(s) which
is necessary for proper housekeeping/cleaning works assigned to them.
22.2 The contractor has to satisfy NIB about the cost of consumables brought and used in NIB.
The bills/vouchers/challans will be submitted on monthly basis.
22.3 It will be responsibility of the contractor that the materials supplied by him are
used judiciously and they are sufficient to fulfil the requirement of the contract.
23. Penalty Clause:
In case the service provider fails to commence/execute the work as stipulated in the
agreement or there is a breach of any terms and conditions of the contract NIB reserves the right
to impose the penalty as detailed below:
a) Inspection for quality assurance can be carried out by NIB officers/officials deputed for this
purpose.
b) In case of non-execution or work after award of contract, NIB reserves the right to cancel the
contract, forfeit the Performance Guarantee and Earnest Money deposited and the bidder may
be debarred/blacklisted.
c) Equipment uptime should be 100%. If any equipment is not used on any given day either due
to breakdown or non-availability of manpower a penalty of Rs. 500/- per day will be imposed.
e) In case the chemicals, consumables are not of standard quality/brand as per the satisfaction
of institute authorities, the materials will not be accepted.
f) In case any written complaint is received from any lab./section , a penalty or Rs. 200/- for
each such incident will be imposed.
g) In case of any damage/loss/theft of property attributed to the personnel deployed by the service
provider the cost of the same will be recovered from the service provider.
24. HYGIENE STANDARDS FOR THE STAFF
a) The personnel engaged by the bidder for operation of the proposed work shall wear a distinct
dress & identity card issued by the approved firm/Service Provider so that they can be easily
identified. They should be presentable in appearance i.e. well cut and groomed hair,
Company seal with name & signature of authorized signatory.
Page 18 of 42
properly combed, shaved etc. It will be the responsibility of the service provider to provide
the uniform and ensure compliance with this clause. Staff engaged by the service provider
will carry the card which can be checked randomly and for non-adherence of the same will
invite a penalty of Rs.100/- on each occasion.
b) The service provide shall be responsible for taking all measures to safeguard (all the staff
employed by the firm) from all the likely health hazards and provide \personal \protective
Equipment (PPE) and immunization.
25. SERVICE PROVIDER’s RESPONSIBILITIES:
a) Material cost& outgoing: The cost of all accommodation, material for sweeping/cleaning,
labour wages, setting up the said infrastructure, recruitment of staff, maintenance of
equipment, and any other expenses including fuels, any taxes, local or otherwise required
by the Service Provider for the purpose of this contract shall be borne by the Service
Provider.
b) The Service Provider shall employ skilled, semi-skilled and unskilled labour in sufficient
numbers to carry out its Services at the required rate of progress and of quality to ensure
workmanship, of the degree specified in the Contract for timely fulfilling of the Service
Provider's obligations under the Contract and to the satisfaction of the Competent
Authority.
c) The personnel deployed shall be employees of the Service Provider and all statutory
liabilities such as ESI, EPF, Workmen s compensation as per relevant statutory Act, etc.
shall be paid by the Contractor. The list of personnel to be deployed shall be made available
to the NIB and if any change is required on part of NIB a fresh list of personnel shall be
made available by the Contractor after each and every change. The Contractor shall abide
by and comply with all the relevant laws and statutory requirements covered under various
laws such as Labour Act, Minimum Wages Act as applicable from time to time with regard
to the personnel engaged by the Contractor for this work. Contractor shall provide IP
number allotted by ESI authorities for each and every employee deployed by the Contractor
against the contract.
d) The Contractor shall procure the consumables/ detergents /disposables/ disinfectants
and other stores related to sanitation & housekeeping. The Service Provider shall use
eco-friendly/herbal detergents, consumables. NIB shall have the discretion regarding
the quality and quantity of stores. The proper record of such stores shall be maintained
by the Service Provider. The authorized representatives of NIB can carry out surprise
checks of the stores without any prior intimation.
26. CONTINGENCY SERVICES
i) The service provides shall be responsible to maintain quality and work efficiency by
deploying extra staff, if so required.
ii) The service provider will also provide manpower for loading –unloading, shifting of
furniture, office equipment, parcels received through mail etc. as and when required.
Company seal with name & signature of authorized signatory.
Page 19 of 42
27. OTHER TERMS & CONDITIONS:
i. The Institute shall not provide any sort of accommodation to the personnel deployed by
the Service provider.
ii. If any complaint of misbehaviour and misconduct by personnel of the service provider
comes into knowledge of the Institute authorities then responsibility for all such activities
shall be of the service provider and any loss owing to negligence or mishandling by the
personnel employed by the service provider, the service provider shall himself be
responsible to make good for the losses so suffered by the Institute.
iii. The service provider shall not at any stage, cause or permit any sort of nuisance in the
premises of Institute or do anything which may cause unnecessary disturbance or
inconvenience to other working there as well as to the general public in the Institute
premises and near to it.
iv. The agency shall not engage the personnel below the age of 18 years. All the personnel
deployed by the agency shall be medically fit and their antecedent be verified prior to the
deployment in the Institute.
v. The service provider will be required to remove or replace any of its personnel whose
duty has not been found satisfactory or whose presence in the Institute premises is
considered undesirable by the authorities
vi. The service provider shall issue EPF Pass Book/ESI card to every worker and shall supply
the code Number allotted by the local ESI/EPF authorities. The Service Provider shall
ensure compliance within 90 days of the award of work.
vii. The Service Provider shall work in close coordination with officials working in various
capacities, including staff of NIB etc. and modify working schedule if required as per users
convenience. No claim whatsoever on this account shall be entrained.
viii. After execution of work Service Provider shall store/keep/park the cleaning machines and
equipment in proper organized manner in a safe lockable place under his custody.
ix. The cost of Machine maintenance will be borne by the Service Provider. For maintaining
the machinery in running condition, the Service Provider shall carry out the AMC for the
machines which he has procured for the purpose of carrying out the work from the
manufacturer of the machines or from a reputed agency. In case of out of order of machines
alternate machines shall be made available in working condition at site of work.
Company seal with name & signature of authorized signatory.
Page 20 of 42
28. PRESENT DEPLOYMENT OF MANPOWER:
Srl.
No.
Buildings Housekeepers
Per day
Supervisors
Per day
1. Package - 1
Administrative Building, Cafeteria …....
etc.
18
(Unskilled)
01
(Semi-skilled)
2. Package - 2
i) Laboratories
ii) Animal House.
24
(Unskilled)
08
(Skilled Animal
Attendants)
02
(Semi-skilled)
3. Package - 3
Guest House and Hostel Services.
7 (Unskilled)
(5+2*) *two service
boys
01
(Semi-skilled)
Total 57 04
The bidder may opt for partly mechanized cleaning by using machines consequently
reducing deployment of the manpower with the objective of reducing the price for the
services to be rendered by them under this contract. However, the bidder will submit a
detailed plan for deployment of manpower/machines with methodology.
29. Schedules:
a) Daily cleaning: Mopping of floors, work benches, cleaning the glass pans form inside,
office equipment & furniture. Cleaning of the wash rooms, doors, windows frames,
sinks/wash basins of all areas, front area /back area of the building and footpaths etc.
b) Weekly cleaning: Insectocuters, water coolers, waste water drains, walls, ceiling, A.C
grills, electrical fixtures, glass pans from outside, and building surroundings water tank
tops, Roads, Parking, Tank shaft and disposal of scrap.
c) Fortnightly: Boundary wall, Terrace, Storm water drains, polishing of brass items.
d) Monthly: External walls, stone louvers, window sills, platforms, stone slabs, Window
sills from out side etc.
Company seal with name & signature of authorized signatory.
Page 21 of 42
30. PROCEDURE:
Cleaning Procedure for Floor and Work Benches:
Floor cleaning shall be done in the morning and afternoon on each day
Clean the floor/ work benches to remove dust/ particles, ensure that the coving/corners
of the floor are thoroughly cleaned, then wet mop floor/work benches (with lint free
cloth) using white phenyl/dettol/approved disinfectants and enter the records of cleaning
in the relevant Log Sheet.
Cleaning of Walls & Ceilings:
Clean the ceiling with the aid of the long assembly to reach the ceiling height taking
utmost care to clean the corners and edges of the ceiling, checking for cobwebs.
Cleaning of Window Panes & Doors:
Spray liquid detergent (Colin etc.) on the glass surface, rub with dry clean lint free cloth
till the glass surface becomes spotless and in case cleaning is not satisfactory spray
more detergent following by rubbing with fresh clean lint free cloth, ensuring that
cleaning of the glass should be done on both sides.
Wipe the aluminium frame and steel frames with lint free cloth.
Check the door surface from both sides, spray detergent (Colin) on the dirty spots
observed on the door surface and rub with a clean lint free cloth. For all the above-
mentioned cleaning, a daily frequency will be maintained. Enter the records of cleaning
in the relevant log sheet.
Cleaning of Roads, Footpath and Drains:
Sweep the road with hard brooms to remove dust. Remove weeds/ vegetation and other
waste if any and collect the garbage in plastic bags/ drums, dispose at disposal ground
designated by the municipality/ Nodia Authority.
Sweep the footpath with soft brooms to remove dust/particles. Remove weeds/ vegetation
if any and collect the garbage in plastic bags/drums and dispose at disposal ground
designated by the municipality. Wet mop the footpath using phenyl etc.
Remove any blockage from the drain using wires, bamboos etc, remove the plastic and
other solid garbage from the drain and collect in plastic bags/drums. Dispose the garbage
at disposal ground designated by the municipality/ Noida Authority. Ensure that there is
no stagnation of water in the drain.
Cleaning of Office Furniture & Equipment:
Wipe with dry lint free cloth and use stain remover or moist mop to remove any stain,
allow to dry. Enter the records of cleaning in relevant log sheet.
Company seal with name & signature of authorized signatory.
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Cleaning of Electrical Fixtures & A C Grills:
Before cleaning the electrical fixture ensure that the switch is off.
Wipe the body of the fixture and A. C grills using a clean dry lint free cloth. Wipe
the electrical switch boards with a clean dry lint free cloth taking care not to use a moist
cloth for cleaning.
Cleaning of Sinks:
Take out the solid waste from sink, if any put the collected waste in dustbin, flash the
sink with water and clean the sink from within and outside with a liquid detergent using
a clean soft spongy scrubber.
Clean with fresh water and ensure that proper cleaning of the inner side and edges of the
sink along with the wall behind. Clean beneath the sink the same way as above using
medium hard brush.
Clean the floor beneath the sink with hard broom and collect the waste in dustbin,
clean with water using disinfectant as per procedure, enter the record of cleaning
in the relevant log sheet.
Cleaning Procedure for Water Coolers:
Switch off the main power supply of the water cooler, drain out the water completely,
remove the lid, clean out the interior surface of water tank with liquid detergent
using a clean soft spongy scrubber.
Wash the tank with fresh water till the last traces of detergent are removed, check the last
wash for foam test (by shaking the water in the tube), continue rinsing with water till
there is no frothing, clean the lid and outer surface of the water cooler with a clean
scrubber and check the tap for any leakage of water.
Fill the water cooler with fresh water and clean the lid and enter the record of cleaning in
the relevant log sheet, ensuring a weekly frequency for cleaning.
Cleaning Procedure for Wash Rooms:
Sweep the floor with broom and collect the accumulated waste in the dust bin provided
in the wash room and dispose off the same at specified place.
Company seal with name & signature of authorized signatory.
Page 23 of 42
Wash the floor with water using a rubber wiper.
Prepare a diluted solution of Phenyl as per recommended dosages, mop the floor with
this using a lint free mop and ensure that the floor is completely dried after mopping.
Scrub toilet bowl, wash basin & urinal etc. from inside and outside using herbal cleaning
agent etc. for cleaning, leaving it for about 10 minutes before flushing with fresh water
to clean them nicely.
Remove stains from urinal and toilet Tubs, spraying a herbal stain remover, flushing with
water after 15 minutes.
Replace naphthalene balls if necessary and ensure that each urinal Tub has 5 to 6
naphthalene balls or 3 big naphthalene cakes.
Clean Toilet fixture like mirror/Hand Dryer/Soap Dispenser with wet sponge soaked in
detergent, clean with water and dry with lint free cloth.
Check the availability of Liquid soap in soap dispensers and if required fill them out.
Provide clean towels, soap bars and tissue paper rolls in each soap dish and tissue paper
holder.
Check the exhaust fans are in working conditions.
Wipe all tiles with detergent solution soaked duster/mop, after removing all
dust/dirt/strains wipe with dry lint free mop.
Enter the records in the relevant log sheet ensuring a daily cleaning frequency.
Cleaning of Terrace and Roof Top:
With the help of a soft broom, clean the entire terrace collect the dust and other
waste, if any, in polythene bag and dispose it outside the campus at appropriate place.
De-clog the rain water drain pipe etc.
Disposal of Waste & Scrap:
Company seal with name & signature of authorized signatory.
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Collect the waste & scrap in polythene bags/drums and dispose-off at designated Noida
disposal ground ensure that no waste come out during the transportation.
Frequency of disposal: Weekly enter the disposal record in the relevant log sheet.
Cleaning of Buildings Surrounding:
Clean the building surrounding, Plinth protection with hard broom ensuring proper
cleaning.
Dispose the collected waste outside the campus at appropriate place.
Maintain a daily cleaning frequency. Enter the records in the relevant log sheet.
Cleaning Procedure for Insectocuturs:
Switch off mains of the equipment, remove the bottom tray, collect the dead insects, if
any from the tray, put them in a poly bag and transfer the poly bag to the scrap yard.
Clean inside the tray and the insectocuters with a wet mop, then clean with a
dry cloth, place the tray the back in place and switch on the insectocuters,
taking care not to touch the insectocuters when it is switch on.
Enter the records of cleaning in the relevant log sheet, ensuring a weekly
frequency.
Storage of Cleaning Devices:
After cleaning, house-keeping activity is over, clean the devices like mops, buckets,
wipers, broom & brushes with fresh water & detergent , squeeze out water completely
and hang wipers and mops. It should be ensured that all cleaning devices in the Janitor
room are clean & dry.
External Walls:
Remove cobwebs, insects, webs, bird nests, etc. if any with the help of long
assembly, brushes and Ladders / scaffolding etc.
Clean all horizontal areas, Chajja, louvers, window sills and any other area where birds
excrete, dust is found with the help of soft broom and soft brushes by using suitable height
ladders etc. The contractor shall take special care that the long ladder remains in working
condition.
Company seal with name & signature of authorized signatory.
Page 25 of 42
APPENDIX – A
PROFORMA FOR PERFORMANCE BANK GUARANTEE
(On stamp paper of appropriate value from any Nationalized Bank)
To,
M/s National Institute of Biologicals
Plot No. A – 32, Sector – 62,
NOIDA – 201 307.
Dear Sir,
In consideration of National Institute of Biologicals (hereinafter called as the Employer which
expression shall include his successor and assigns having awarded to
………………………….…………………… (here in after referred to as the said Contractor or
Contractor’ when expression shall wherever the subject of context so permits include its
successors and assigns) a contract No. …………………. In terms inter alia, of the NIB’s Letter
No. …………….. dated. ……………… and the General Conditions of Contract and upon the
condition of the contractor’s furnishing security for the performance of the contractor’s
obligations and discharge of the contractor’s liability under in connection with the said contract
up to a sum of Rs………………….
(Rupees…………………………………………………………... only) amounting to 10 %
(Ten) percent of the total contract value.
1. We. ……………………………………………………………. (here in after called “The
Bank which expression shall include its successors and assigns) hereby jointly and
severally undertake to guarantee the payment to The Employer in rupees forthwith on
demand in writing and without protest of demur or any and all moneys anywise payable
by the contractor to The Employer under in respect of or in connection with the side
contract inclusive of all The Employer’s losses and damages and costs, (inclusive
between attorney and client) charges and expenses and other moneys anywise payable in
respect of the above to this guarantee up to an aggregate limit of Rs. …………………/-
(Rupees…………………………………….only).
2. We ……………………………………………… Bank further agree that The Employer
shall be sole judge of and as to whether the said contractor has committed any breach or
breaches of any of the terms and conditions of the said contract and the extent of loss,
damage, cost, charges and expenses caused to or suffered by or that may be caused to or
suffered by The Employer on account thereof and the decisions of The Employer that the
said Contractor has committed such breach or breaches and as to the amount or amounts
of loss, damage, costs, charges and expenses caused to or suffered by The Employer from
time to time shall be final and binding on us.
3. The Employer shall be at liberty without reference to the bank and without affecting the
full liability of the bank hereunder to take any other security in respect of the Contractor’s
obligations and liabilities hereunder or to vary the contract or the work to be done
thereunder vis-à-vis the Contractor or to grant time or indulgence to the Contractor or to
reduce or to increase or otherwise vary the prices of the total contract value or to release
Company seal with name & signature of authorized signatory.
Page 26 of 42
or to forbear from enforcement of all or any of the security and/ or any other security
(ies) now or hereafter held by the Employer and no such dealing (s) reduction (s) increase
(s) or other indulgence (s) or arrangements with the Contractor or release or forbearance
whatsoever shall absolve the Bank of the fail liability to The Employer hereunder or
prejudice the rights of The Employer against the bank.
4. This guarantee shall not be determined or affected by the liquidation or winding up,
dissolution, or change of constitution or insolvency of the Contractor but shall in all
respect and for all purposes be binding and operative until payment of all monies payable
to The Employer in terms thereof.
5. The bank hereby waives all rights at any time inconsistent with the terms of this guarantee
and the obligations of the bank in terms hereof shall not be anywise affected or suspended
by reason of any dispute or dispute having been raised by the Contractor stopping or
preventing or purporting to stop or prevent any payment by the bank to The Employer in
terms hereof.
6. The amount stated in any notice of demand addressed by the Employer to the bank as
liable to be paid to the Employer by the Contractor or as suffered or incurred by The
Employer on account of any losses or damages of cost, costs, charges and / or expenses
shall be conclusive evidence of the amount so liable to be paid to The Employer of
suffered or incurred by The Employer as the case may be and shall be payable by the
bank to The Employer in terms hereof.
7. This guarantee shall be a continuing guarantee and shall remain valid and irrevocable for
all claims of the Employer and liabilities of the contractor arising up to and until midnight
of…………………………………………………
8. This guarantee shall be addition to any other guarantee or security whatsoever that The
Employer may now or at any time anywise may have in relation to the contractor’s
obligations/ or liabilities under and/ or in connection with the said contract, and The
Employer shall have full authority to have recourse to or enforce this security in
preference to any other guarantee or security which The Employer may have or obtain
and no forbearance on the part of The Employer in enforcing or requiring enforcement
of any other security shall have the effect or releasing the Bank from its full liability
hereunder.
9. It shall not be necessary for the Employer to proceed against the said Contractor before
proceeding against the Bank and the Guarantee herein contained shall be enforceable
against the bank notwithstanding that any security which the Employer may have
obtained or obtain from the contractor shall at the time when proceedings are taken
against the said bank hereunder be outstanding or unrealized.
10. We the said Bank undertake not to revoke this guarantee during its currency except with
the consent of the Employer in writing and agree that any change in the constitution of
the said contractor or the said Bank shall not discharge our liability hereunder.
11. We. …………………………………….the said Bank further that we shall pay forthwith
the amount stated in the notice of demand notwithstanding any dispute/ difference
Company seal with name & signature of authorized signatory.
Page 27 of 42
pending between the parties before the arbitrator and/ or that any dispute is being referred
to arbitration.
12. Notwithstanding anything contained herein above, our liability under this guarantee shall
be restricted to Rs… (Rupees………………………………………..) and this guarantee
shall remain in force till ………………………… and unless a claim is made on us within
3 (Three) months from that date, that is before ……………………………… all the
claims under this guarantee shall be forfeited and we shall be relived of and discharged
from our liabilities thereunder.
Dated …………day of …………2015.
For and on behalf of Bank.
Issued
Under
Seal
Company seal with name & signature of authorized signatory.
Page 28 of 42
APPENDIX - B
FORM OF AGREEMENT
(On appropriate value stamp paper)
AGREEMENT
This agreement made the ……. day of -------two thousand fifteen between the National
Institute of Biologicals, Plot No. A–32, Sector-62, NOIDA, (hereinafter called “NIB”) of the
one part, which expression shall include his successors and assigns and M/s
……………………………………………………………………………………………………
………. (hereinafter called “The contractor”) which expression shall include his heirs,
executors, administrators and assigns of the other part.
Whereas NIB is desirous that certain works should be executed by the Contractor, viz
……….……………………………………………………………………………………….…
………………………………………………………………………………………for National
Institute of Biologicals at NOIDA – 201 309 (U. P) (“the works”) and has accepted a Bid of the
Contractor for the execution and completion of the works and the remedying of any defects
therein.
Now this Agreement witnesses as follows:
1. In this Agreement words and expressions shall have the same meaning as are
respectively assigned to them in the Conditions of Contract herein after referred to.
2. The following documents shall be deemed to from and be read and construed as part of
this Agreement, viz:
a- Tender No. ………………………………………….………….. dated: ……..………....
b- Letter No. ………………………………………………….. to M/s ……..……………..
c- NIB Work Order letter No. ………………………………….…. dated: ….…………...
3. In consideration of the payment to be made by the NIB to the contractor as hereinafter
mentioned, the Contractor hereby covenants with NIB to execute and complete the
Company seal with name & signature of authorized signatory.
Page 29 of 42
works and remedy any defects therein in conformity in all respect with the provisions of
this agreement.
4. The National Institute of Biologicals hereby covenants to pay the Contractor in
consideration of the execution and completion of the works and the remedying of defects
therein the Contract Price or such other sum as may become payable at the times and in
the manner prescribed by this agreement.
In Witness whereof the parties hereto have this Agreement to be executed the day and
year first before written.
Signed, Sealed and Delivered by the Said _________________________________
Binding signature for and on behalf of
National Institute of Biologicals,
A-32, Sector -62, NOIDA. __________________________________
Binding Signature of Contractor ______________________________________________
In the presence of
Witness (1): ………………………………….
Witness (2): ………………………………….
Company seal with name & signature of authorized signatory.
Page 30 of 42
FORM-II
NATIONAL ISTITUTE OF BIOLOGICALS
(Ministry of Health & Family Welfare)
A-32, SECTOR- 62 (INSTITUTIONAL AREA),
NOIDA – 201 307 (U. P.)
OPTION-I (Manuall Housekeeping/Cleaning)
BILL OF QUANTITY(BOQ)
Tender No. 02/2015-2016/Engg. (Civil)
TENDER FOR “ANNUAL CONTRACT FOR HOUSEKEEPING/CLEANING
SERVICES IN NIB CAMPUS NOIDA”.
OPTION-I (Manual housekeeping/cleaning)
Package -1:
(i) Administrative Building (ii) Library (iii) Cafeteria (iv) Gate House & Guard
Posts (v) Maintenance Engineering Building (vi) Staff Quarters (Common Area)
(vii) Pump House (viii) Water Softening Plant (ix) Electrical Sub-stations (x) Power
House (xi) Water Tanks (Roof Top & Shaft) (xii) Roads (xiii) Foot Path (xiv)
Covered Corridor (xv) Drain etc.
Package -2:
i) Laboratory Building. ii) Animal House.
Package -3:
Guest House & Hostel.
Company seal with name & signature of authorized signatory.
Page 31 of 42
Please read carefully notes at Clause 10(g) before accepting the BOQ.
Sl.
No
Description of work Unit. Quantity/
No.
1. Package -1: Housekeeping/ Cleaning of (i)
Administrative Building (ii) Library (iii) Cafeteria (iv)
Gate House & Guard Posts (v) Maintenance
Engineering Building (vi) Staff Quarters (Common
Area) (vii) Pump House (viii) Water Softening Plant
(ix) Electrical Sub-stations (x) Power House (xi)
Water Tanks (Roof Top & Shaft) (xii) Roads (xiii) Foot
Path (xiv) Covered Corridor (xv) Drain etc. by
deploying Housekeepers and supervisors on all week
days.
The rate shall include supply of all Materials
(Consumables), Equipment, Implements, Tools,
providing uniforms to housekeepers etc. required for
proper completion of this work.
Job Work
Complete job
as per scope
of work given
in the tender.
2 Package-2: i) Housekeeping/ Cleaning of
Laboratory Building by deploying Housekeepers
and supervisors on all week days.
ii) Animal House: Deployment of Animal
attendants/ Animal caretaker preferably having at
least 1 (one) year experience in handling, feeding and
care of laboratory animals in the Animal House for
carrying out routine animal husbandry works.
Minimum educational qualification of the attendant
may be 10th standard. Qualification may however be
relaxed at the discretion of the competent authority
in case of candidates having adequate relevant
experience in handling, feeding & care of laboratory
animals.
The deployment shall be on all weekdays
including Sundays & Holidays. Based on the
minimum wages payable to skilled manpower
including all statutory requirements of labour laws
such as PF, ESI, insurance etc. applicable to such
category of manpower. The rate shall be inclusive of
cost of uniforms, shoes and reliever for weekly off of
the workers etc.
Job Work
Each
Complete job
as per scope
of work.
08
(Attendants)
Company seal with name & signature of authorized signatory.
Page 32 of 42
3 Package - 3: Housekeeping / Cleaning of Guest
House & Hostel (including Canteen Area), by
deploying Housekeepers, Service boys and
Supervisors on all week days (including Sundays if
Guests are staying in Guest House/Hostel).
The rate shall include supply of all Materials
(Consumables), Equipment, Implements, Tools,
providing uniforms to housekeepers etc. required for
proper completion of this work.
Job
Work
Complete job
as per scope
of work given
in the tender.
Date: ______________
Place: _____________
(Signature & Stamp of Bidder)
Company seal with name & signature of authorized signatory.
Page 33 of 42
FORM-II
NATIONAL ISTITUTE OF BIOLOGICALS
(Ministry of Health & Family Welfare)
A-32, SECTOR- 62 (INSTITUTIONAL AREA),
NOIDA – 201 307 (U. P.)
OPTION-II (Partly mechanized housekeeping/cleaning)
BILL OF QUANTITY (BOQ)
Tender No. 02/2015-2016/Engg. (Civil)
Package -1:
(i) Administrative Building (ii) Library (iii) Cafeteria (iv) Gate House & Guard
Posts (v) Maintenance Engineering Building (vi) Staff Quarters (Common Area)
(vii) Pump House (viii) Water Softening Plant (ix) Electrical Sub-stations (x) Power
House (xi) Water Tanks (Roof Top & Shaft) (xii) Roads (xiii) Foot Path (xiv)
Covered Corridor (xv) Drain etc.
Package -2:
i) Laboratory Building. ii) Animal House.
Package -3:
Guest House & Hostel.
Please read carefully Clause 10(g) before accepting the BOQ.
Sl. No
Description of work Unit. Quantity/ No.
1. Package -1: Housekeeping/ Cleaning of (i)
Administrative Building (ii) Library (iii) Cafeteria
(iv) Gate House & Guard Posts (v) Maintenance
Engineering Building (vi) Staff Quarters (Common
Area) (vii) Pump House (viii) Water Softening
Plant (ix) Electrical Sub-stations (x) Power House
(xi) Water Tanks (Roof Top & Shaft) (xii) Roads
(xiii) Foot Path (xiv) Covered Corridor (xv) Drain
etc. by using machines and deploying
Housekeepers and supervisors on all week days.
The rate shall include supply of all
Materials (Consumables), Equipment,
Implements, Tools, providing uniforms to
Job
Work
Complete job as
per scope of work
given in the tender.
Company seal with name & signature of authorized signatory.
Page 34 of 42
housekeepers etc. required for proper completion
of this work.
2 Package-2: i) Housekeeping/ Cleaning of
Laboratory Building by using machines and
deploying Housekeepers and supervisors on all
week days.
ii) Animal House: Deployment of Animal
attendants/ Animal caretaker preferably having at
least 1 (one) year experience in handling, feeding
and care of laboratory animals in the Animal
House for carrying out routine animal husbandry
works. Minimum educational qualification of the
attendant may be 10th standard. Qualification may
however be relaxed at the discretion of the
competent authority in case of candidates having
adequate relevant experience in handling, feeding
& care of laboratory animals.
The deployment shall be on all
weekdays including Sundays & Holidays. Based
on the minimum wages payable to skilled
manpower including all statutory requirements of
labour laws such as PF, ESI, insurance etc.
applicable to such category of manpower. The rate
shall be inclusive of cost of uniforms, shoes and
reliever for weekly off of the workers etc.
Job
Work
Each
Complete job as
per scope of work.
08
(Attendants)
3 Package - 3: Housekeeping / Cleaning of Guest
House & Hostel (including Canteen Area), by
using machines and deploying Housekeepers,
Service boys and Supervisors on all week days
(including Sundays if Guests are staying in Guest
House/Hostel).
The rate shall include supply of all Materials
(Consumables), Equipment, Implements, Tools,
providing uniforms to housekeepers etc. required
for proper completion of this work.
Job
Work
Complete job as
per scope of work
given in the tender.
Date: ______________Place: _____________
Company seal with name & signature of authorized signatory.
Page 35 of 42
FORM-II
NATIONAL ISTITUTE OF BIOLOGICALS
(Ministry of Health & Family Welfare)
A-32, SECTOR- 62 (INSTITUTIONAL AREA),
NOIDA – 201 307 (U. P.)
OPTION-I (Manual Housekeeping/Cleaning) PRICE BID
Package -1:
(i) Administrative Building (ii) Library (iii) Cafeteria (iv) Gate House & Guard
Posts (v) Maintenance Engineering Building (vi) Staff Quarters (Common Area)
(vii) Pump House (viii) Water Softening Plant (ix) Electrical Sub-stations (x) Power
House (xi) Water Tanks (Roof Top & Shaft) (xii) Roads (xiii) Foot Path (xiv)
Covered Corridor (xv) Drain etc.
Package -2:
i) Laboratory Building. ii) Animal House.
Package -3:
Guest House & Hostel.
Please read carefully notes at page No. 42 and Clause 10(g) before quoting/ filling
the Price Bid.
Sl.
No
Description of work Unit. Quantity/
No.
Rate(Rs.)
/month
Rate (Rs.)
/year
1. Package -1: Housekeeping/
Cleaning of (i) Administrative
Building (ii) Library (iii) Cafeteria
(iv) Gate House & Guard Posts (v)
Maintenance Engineering Building
(vi) Staff Quarters (Common Area)
(vii) Pump House (viii) Water
Softening Plant (ix) Electrical Sub-
stations (x) Power House (xi) Water
Tanks (Roof Top & Shaft) (xii)
Roads (xiii) Foot Path (xiv)
Covered Corridor (xv) Drain etc.
Job
Work
Complete
job as per
scope of
work given
in the
tender.
Company seal with name & signature of authorized signatory.
Page 36 of 42
by deploying Housekeepers and
supervisors on all week days.
The rate shall include
supply of all Materials
(Consumables), Equipment,
Implements, Tools, providing
uniforms to housekeepers etc.
required for proper completion of
this work.
2 Package-2: i) Housekeeping/
Cleaning of Laboratory Building
by deploying Housekeepers and
supervisors on all week days.
ii) Animal House: Deployment of
Animal attendants/ Animal
caretaker preferably having at least
1 (one) year experience in
handling, feeding and care of
laboratory animals in the Animal
House for carrying out routine
animal husbandry works.
Minimum educational
qualification of the attendant may
be 10th standard. Qualification may
however be relaxed at the
discretion of the competent
authority in case of candidates
having adequate relevant
experience in handling, feeding &
care of laboratory animals.
The deployment shall
be on all weekdays including
Sundays & Holidays. Based on the
minimum wages payable to
skilled manpower including all
statutory requirements of labour
laws such as PF, ESI, insurance etc.
applicable to such category of
manpower. The rate shall be
Job
Work
Each
Complete
job as per
scope of
work.
08
(Attendants)
08X…….
Company seal with name & signature of authorized signatory.
Page 37 of 42
inclusive of cost of uniforms, shoes
and reliever for weekly off of the
workers etc.
3 Package - 3: Housekeeping /
Cleaning of Guest House & Hostel
(including Canteen Area), by
deploying Housekeepers, Service
boys and Supervisors on all week
days (including Sundays if Guests
are staying in Guest
House/Hostel).
The rate shall include supply
of all Materials (Consumables),
Equipment, Implements, Tools,
providing uniforms to
housekeepers etc. required for
proper completion of this work.
Job
Work
Complete
job as per
scope of
work given
in the
tender.
Total [Package (1) + Package(2) +
Package(3)] 1st Year amount
Service Tax………… % (if
applicable)
Total Amount (including tax)
Amount (in Words) Rs………………………………………………………………………
…………………………………………………….…….………………
Note: (i) The quoted rates shall be valid for 90 days from the date of opening of tender. (ii) Rates quoted below minimum wages (as notified by Labour Department,
Central, for Noida) applicable on the date of submission of tender will not be accepted.
(iii) The bidder should submit the calculation/ price breakup for the rates quoted
by him based on the minimum wages to scrutinize his bid for evaluation.
(iv) Taxes if not indicated above will be considered inclusive.
Company seal with name & signature of authorized signatory.
Page 38 of 42
(v) Rate must be clearly quoted inclusive of taxes. (vi) For calculation of monthly price for different packages minimum cost of
materials (Consumables) will be taken as follows. Package -1 Rs. 7,500/- per month.
Package – 2 Rs. 13,000/- per month.
Package – 3 Rs.4,500/- per month.
Total : Rs. 25,000/- per month
(vii) Above Material cost may be reviewed annually on the specific request of the
contractor and it can be considered for suitable enhancement subject to market
trends.
(viii) Bidders to quote for cost of consumables for consumption based on their own
assessment/ judgment for the given work place/scope of work given in the
tender and also having physically inspected the site.
(ix) We have given minimum cost of consumables/materials at (iii) above
considering bare minimum consumables required for work place. However if
the cost of materials (consumables) quoted by the bidder is found lesser than the
value indicated for the respective package the offer is liable to be rejected.
Date: ______________
Place: _____________
(Signature & Stamp of Bidder)
Company seal with name & signature of authorized signatory.
Page 39 of 42
FORM-II
NATIONAL ISTITUTE OF BIOLOGICALS
(Ministry of Health & Family Welfare)
A-32, SECTOR- 62 (INSTITUTIONAL AREA),
NOIDA – 201 307 (U. P.)
OPTION-II (Partly Mechanized Housekeeping/Cleaning) PRICE BID
Package -1:
(i) Administrative Building (ii) Library (iii) Cafeteria (iv) Gate House & Guard
Posts (v) Maintenance Engineering Building (vi) Staff Quarters (Common Area)
(vii) Pump House (viii) Water Softening Plant (ix) Electrical Sub-stations (x) Power
House (xi) Water Tanks (Roof Top & Shaft) (xii) Roads (xiii) Foot Path (xiv)
Covered Corridor (xv) Drain etc.
Package -2:
i) Laboratory Building. ii) Animal House.
Package -3:
Guest House & Hostel.
Please read carefully notes at page No. 46 and Clause 10(g) before quoting/ filling
the Price Bid.
Sl.
No
Description of work Unit. Quantity/
No.
Rate(Rs.)
/month
Rate (Rs.)
/year
1. Package -1: Housekeeping/
Cleaning of (i) Administrative
Building (ii) Library (iii) Cafeteria
(iv) Gate House & Guard Posts (v)
Maintenance Engineering Building
(vi) Staff Quarters (Common Area)
(vii) Pump House (viii) Water
Softening Plant (ix) Electrical Sub-
stations (x) Power House (xi) Water
Tanks (Roof Top & Shaft) (xii)
Roads (xiii) Foot Path (xiv)
Covered Corridor (xv) Drain etc.
by using machines and deploying
Job
Work
Complete
job as per
scope of
work given
in the
tender.
Company seal with name & signature of authorized signatory.
Page 40 of 42
Housekeepers and supervisors on
all week days.
The rate shall include
supply of all Materials
(Consumables), Equipment,
Implements, Tools, providing
uniforms to housekeepers etc.
required for proper completion of
this work.
2 Package-2: i) Housekeeping/
Cleaning of Laboratory Building
by using machines and deploying
Housekeepers and supervisors on
all week days.
ii) Animal House: Deployment of
Animal attendants/ Animal
caretaker preferably having at least
1 (one) year experience in
handling, feeding and care of
laboratory animals in the Animal
House for carrying out routine
animal husbandry works.
Minimum educational
qualification of the attendant may
be 10th standard. Qualification may
however be relaxed at the
discretion of the competent
authority in case of candidates
having adequate relevant
experience in handling, feeding &
care of laboratory animals.
The deployment shall be on
all weekdays including Sundays &
Holidays. Based on the minimum
wages payable to skilled
manpower including all statutory
requirements of labour laws such
as PF, ESI, insurance etc. applicable
to such category of manpower. The
rate shall be inclusive of cost of
Job
Work
Each
Complete
job as per
scope of
work.
08
(Attendants)
08X…….
Company seal with name & signature of authorized signatory.
Page 41 of 42
uniforms, shoes and reliever for
weekly off of the workers etc.
3 Package - 3: Housekeeping /
Cleaning of Guest House & Hostel
(including Canteen Area), by using
machines and deploying
Housekeepers, Service boys and
Supervisors on all week days
(including Sundays if Guests are
staying in Guest House/Hostel).
The rate shall include supply
of all Materials (Consumables),
Equipment, Implements, Tools,
providing uniforms to
housekeepers etc. required for
proper completion of this work.
Job
Work
Complete
job as per
scope of
work given
in the
tender.
Total:
Total 1st Year Package (1) +
Package(2) + Package(3)
------% escalation for 2nd Year on
1st Year amount
Total for 2nd Year
------% escalation for 3rd Year on
2nd Year amount
Total for 3rd Year
Total for 1st Year + 2nd Year + 3rd
Year
Service Tax………… % (if
applicable)
Grand Total for 1st Year + 2nd
Year+ 3rd Year including all taxes
Amount (in Words) Rs. …………………………………………………………………………
………………………………………….……………………………….
Company seal with name & signature of authorized signatory.
Page 42 of 42
Note:
(i) The quoted rates shall be valid for 90 days from the date of opening of tender. (ii) Rates quoted below minimum wages (as notified by Labour Department,
Central, for Noida) applicable on the date of submission of tender will not be accepted.
(iii) The bidder should submit the calculation/ price breakup for the rates quoted
by him clearly showing charges of machines etc. and manpower to scrutinize
his bid for evaluation.
(iv) Taxes if not indicated above will be considered inclusive. (v) Rate must be clearly quoted inclusive of taxes. (vi) % age of escalation should be quoted & accepted maximum in two decimal. (vii) For calculation of monthly price for different packages minimum cost of
materials (Consumables) will be taken as follows.
Package -1 Rs. 7,500/- per month.
Package – 2 Rs. 13,000/- per month.
Package – 3 Rs. 4,500/- per month.
Total: Rs. 25,000/- per month
(viii) Bidders to quote for cost of consumables for consumption based on their own
assessment/ judgment for the given work place/scope of work given in the
tender and also having physically inspected the site.
(xi) We have given minimum cost of consumables/materials at (iii) above
considering bare minimum consumables required for work place. However if
the cost of materials (consumables) quoted by the bidder is found lesser than the
value indicated for the respective package the offer is liable to be rejected.
Date: ______________
Place: _____________
(Signature & Stamp of Bidder)
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