TeamWorks Status
September 2013
1
Purpose
Committee Members
September Meeting Agenda
TeamWorks State of GA Diagram
Project Prioritization Methodology
TeamWorks Project Long Term Plan
2
TeamWorks Steering Committee
Presented at TeamWorks Steering Committee Meeting 09_06_13
TeamWorks: State of Georgia
Business Policy/ Process
TeamWorks Application
Database
Operation System
Network
SAO and TGM/HRA*
AM
AR AP
KK
GL
PC LD
Payroll CM
UPK
TGM HRA SAO
PO T&L
eProcurement (pcard)
eSupplier
Strat Sourcing
Supplier Contract
SciQuest ELM
HR (eProfile & Base Benefits)
ePerformance
SAO – responsible for application and database
GTA –responsible for servers and networks
Absence Mgmt
* Agencies will collaborate when policy and process decisions bridge business
partnership lines
Request come to SPRC (internal SAO group)
Small Projects (SPRC request) – Completing small projects allow SAO to provide
enhancements to all customers no matter size or amount paid
– Prioritized based on objective criteria
– To be completed by PeopleSoft billing model funded resources.
Large Projects – Need resources to complete.
4
Project Prioritization
TeamWorks FY13 Plan
As of Sept 2013 5
FY13 Q1 FY13 Q2 FY13 Q3 FY13 Q4
Financials Human Capital Management
FY14
JCCP
Funding Available
TGM Rollout
Small Projects
Maintenance Plan
Large Projects
DOL Implement Financials
T&L/ AM Pilot: GDC
Infrastructure Refresh
Session Mandates
T&L/ Abs Management Phase 2 T&L/ AM Phase 1
Taleo Phase 2 Taleo Phase 1
Bundles/ Tax Updates/Maintenance Packs
WebCenter
Affordable HealthCare Act
Travel Rollout
PO Voucher Batch Upload
Athens Tech on AM
TCSG Merge
TeamWorks FY14-FY18 Plan
As of Sept 2013 6
FY14 FY15 FY16 FY17
Financials Human Capital Management
FY18
JCCP
Session Mandates
Small Projects
Maintenance Plan
Large Projects
DOL Implem TW Fin
Travel Rollout
HCM Upgrade
Infrastructure Refresh
T&L/ AM Phase 5 T&L/ Abs Management Phase 4 T&L/ Abs Management Phase 3 T&L/ Abs Management Phase 2 T&L/ AM Phase 1
Grants/Billings Phase 1 Grants and Billings Pilot
Financials Upgrade
Server Refresh
Bundles/ Tax Updates/Maintenance Packs
Portal/ Single Sign On
Affordable HealthCare Act
Travel Rollout
Funding Available
Financials/ HR Analytics/ BI
What is SEAC
SEAC Members
First Voted Enterprise Application
TeamWorks HCM
TeamWorks Financials
TW Steering Committee Meeting 09_06 7 3/4/2013
Initial SEAC Meeting
TeamWorks Modules Owned as of FY13
eProcurement (p-card) eSupplier Strategic Sourcing Supplier Contract Management Human Resources (eProfile & Base Benefits) ePerformance (ESS, MSS) Enterprise Learning Management Purchase Orders Time and Labor Absence Management
General Ledger Accounts Payable Asset Management Accounts Receivable Cash Management Commitment Control Project Costing Payroll North America Labor Distributions UPK
TeamWorks Implemented Module Inventory
TeamWorks Owned But Not Implemented Module Inventory
Financials HCM Portal/ Warehouse
Activity Based Management Benefits Admin (not fully implemented) Financials Portal Pack
Billing Candidate Gateway Portal (EPM and HRMS)- (not fully implemented)
ePay eBenefits (separate from Base Benefits) Supply Chain Portal Pack
Global Consolidation eCompensation (not fully implemented) Supply Chain Warehouse
Planning and Budgeting eCompensation Manager Desktop Enterprise Community Portal
Supplier Rating System eDevelopment
Financial Analytics eProfile Manager Desktop
Global Payroll
Talent Acquisition Management
Workforce Planning/ Rewards/ Scorecard
HR Analytics
Note: eProfile and ELM are not fully implemented as of FY13
SAO Tracking and Addressing Theme Tickets
Goal: To reduce tickets within each themed area
Example
Security
• Account Lockout/ Password Reset
• Implemented warning message to prompt user to use “Forgot my password” before locking account due to invalid attempts
TW Steering Committee Meeting 09_06 9 3/4/2013
Theme Ticket Analysis
Security: Password expiration on TW moved from 60-90 days
Account Lockout/ Password Reset
DOAS/ SAO Ticket System Enhancements
More stream-lined customers service
Better tracking/ efficiencies with customer tickets
TW Steering Committee Meeting 09_06 10 3/4/2013
FY14 Accomplishments Already Begun
PO issues from upgrade were the result of delivered changes to PeopleSoft that impacted budget checking and reporting.
• Issues – Monies were not returned to budget when 9.0 PO’s were
cancelled via GA workbench.
– Double encumbrances occurring on 9.0 PO change orders in GA workbench.
– Issues fixed by replacing GA PO workbench with delivered PO workbench. Impacted data identified via SQL. Agencies were notified with instructions for validation and data was fixed upon approval.
– Delink of tables issue
TW Steering Committee Meeting 09_06 11 3/4/2013
PO/ Year End Summary
Next Steps
Provide agencies with reports impacted
Provide agencies with inserted rows
Provide agencies with delinked Pos
Begin process to resolve insert data elements
TW Steering Committee Meeting 09_06 12 3/4/2013
PO Issues
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