i
TABLE OF CONTENTS
Section I : Introduction to the Faculty of Graduate Studies
01
Section II: Postgraduate Education 04
Section III: Administration 13
Section IV: Finance 21
Section V: Research and Development 28
Section VI: Community Development 38
Appendices
Appendix I: Student Feedback of Resource Persons 45
Appendix II: Baseline Survey of Sustainable Development Goals 47
Appendix III: Format for recording Student Mentoring Sessions 48
Appendix IV: Application Form for Ethical Clearance 49
ii
Prepared by:
Senior Professor Nayani Melegoda Dean, Faculty of Graduate Studies, University of
Colombo
Professor S. P. Premaratne Coordinator/Master of Philosophy and Doctor of
Philosophy Programme
Coordinator/AHED/DOR/HEMS/CMB/FGS
Professor K. Dissanayake Coordinator/ Masters in Labour Relations and Human
Resource Management Programme
Team Member/ AHED/DOR/HEMS/CMB/FGS
Professor S. M. W. Ranwala Coordinator/ Masters in Environment Management
& Postgraduate Diploma in Environment
Management Programme
Coordinator/IQAC, Faculty of Graduate Studies
Deputy Coordinator/ AHED/DOR/HEMS/CMB/FGS
Professor A. A. Azeez Coordinator/Postgraduate Diploma in Business
Chairperson/Board of Studies for Professional Studies
Management & Postgraduate Diploma in
Manufacturing Management Programme
Dr. R. Senathiraja Coordinator/Masters in Information Systems
Management Programme
Director/Centre for Contemporary Indian Studies
P. M. K. Subaweera
Senior Assistant Registrar, Faculty of Graduate
Studies, University of Colombo
K. K. A. Kahaduwa Senior Assistant Bursar, Faculty of Graduate Studies,
University of Colombo
1
SECTION I
INTRODUCTION
1.1. Introduction to the Faculty of Graduate Studies (FGS)
The Faculty of Graduate Studies (FGS) of the University of Colombo is a pioneer Graduate
Faculty in Sri Lanka. It was established by the Universities Act 16 of 1978 and the Faculty of
Graduate Studies Ordinance No. 3 of 1987. The vision of the Faculty of Graduate Studies is to
“foster excellence, creativity, and innovation in graduate education of Sri Lanka.” Today, the
Faculty of Graduate Studies conducts Twenty-nine (29) Postgraduate programmes and Two
(02) Non-Postgraduate Diplomas. Among the programmes offered there are Two (02)
Executive Diplomas, Thirteen (13) Postgraduate Diplomas and Fourteen (14) Masters
Programmes. In addition, a Master of Philosophy in Clinical Psychology and an
interdisciplinary MPhil/PhD programme is offered to provide advanced knowledge at
postgraduate level and create human capital for growth and development. All the Postgraduate
Diplomas and Masters courses have been aligned according to Sri Lanka Qualifications
Framework (SLQF) since 2017. The entry qualifications and exit levels match with SLQF level
descriptors and similarly the volume of learning for the award of the degree is thus fulfilled.
The new by-laws are approved by the Council of the University of Colombo.
The Faculty of Graduate Studies has embarked on focusing teaching and learning on achieving
sustainable development goals (SDGs) by revising relevant course modules and introducing
new course modules in the postgraduate degree programmes. The Faculty of Graduate Studies
produces a large number of postgraduates with academic expertise and skills required for
sustainable development of Sri Lanka and the world. The faculty publishes the Colombo
Journal of Multi-disciplinary Research (CJMR) and conduct annual research sessions of the
faculty to disseminate new knowledge.
In order to achieve the agenda 2030 SDG’s, Faculty of Graduate Studies, Colombo offers study
programmes on Human Rights, Development Studies, Labour Relations and Human Resource
Management, Conflict Resolution and Peace Building, Manufacturing Management,
Counseling and Psychosocial Support, Gender and Women’s Studies, Business Studies,
Information System Management, Public Administration and Environment Management. All
this contribute in a major way for human development in the 21st century Sri Lanka.
2
1.2. Vision and Mission of the Faculty of Graduate Studies
Vision: To foster excellence, creativity and innovation in graduate education in Sri
Lanka.
Mission: To develop skills, knowledge and attitudes at postgraduate level and thereby
human capital enhance for sustainable growth.
The Vision and Mission of the Faculty of Graduate Studies align with that of the
University of Colombo.
1.3. Strategic Dimensions of the Faculty of Graduate Studies
a. Postgraduate Education
b. Administration
c. Finance
d. Research and Development
e. Community Development
1.4. Objective of the Faculty of Graduate Studies
To provide quality graduate education for sustainable development.
1.5. Values that are inculcated in our postgraduate students
a. Academic Excellence
b. Diversity
c. Integrity
d. Creativity and Innovation
e. Inclusiveness and Equity
f. Respect and Empathy
g. Accountability
h. Social Justice
3
Figure 1.1: Strategic Plan – Faculty of Graduate Studies (FGS)
Postgraduate
Education
Administration Finance Research &
Development
Community
Development
Strategic Outcomes
• Provide
education
opportunities to
professionally
qualified
seeking
academic
qualifications
• Increase
number of
student intake
for
postgraduate
courses
• Increase quality
of degree
programmes
• Enhance
professional
development of
academic staff
• Improve the
efficiency of
administrative
and support staff
• Provide effective
and quality
services
• Improve
financial
sustainability
• Manage all
programmes
from a “least
cost” as not-
for-profit basis
• Provide
financial
information
and guidance
to decision
makers
• Improve
university-
industry links
• Improve
research for
academic
excellence
• Improve
postgraduate
research
publications
• Improve
community
development
work
• Improve green
practices at
FGS and in the
community
Strategic Dimensions
Vision: To foster excellence, creativity and innovation in graduate education in Sri Lanka.
Mission: To develop skills, knowledge and attitudes at postgraduate level and thereby enhance human capital for
sustainable growth.
Values: Academic Excellence: Diversity: Integrity: Creativity & Innovation: Inclusiveness & Equity: Respect &
Empathy: Accountability: Social Justice
Objective: To provide quality graduate education for sustainable development
Faculty of Graduate Studies
4
SECTION II
POSTGRADUATE EDUCATION
2.1. Introduction (need and capacity assessment)
Faculty of Graduate Studies, University of Colombo, is well established over the years and is
known as a provider of multi-disciplinary postgraduate education. From its inception in 1987,
the Study Programmes have evolved to incorporate the world educational trends and country’s
post graduate education guidelines. Faculty of Graduate Studies, Colombo aims to contribute
in a substantial manner to human capacity development of Sri Lanka through its postgraduate
education activities.
In 2019, the faculty conducts Twenty-nine (29) Postgraduate programmes and Two Non-
Postgraduate programmes. Among the programmes offered there are Two (02) Executive
Diplomas, Thirteen (13) Postgraduate Diplomas, Fourteen (14) Masters, one (1) MPhil
programme and highly structured interdisciplinary MPhil/PhD program. All Faculty of
Graduate Studies study programmes are now aligned with Sri Lanka Qualification Framework
(SLQF) and approved by the Council of the University of Colombo and the University Grants
Commission. All the academic decisions are taken by the Board of Studies for Professional
Studies (BSPS) and the Board of Studies for Development Studies (BSDS) and approved by
the Faculty Board, the Senate and the Council of the University of Colombo.
These study programmes cover wide range of subjects such as Development Studies, Human
Rights, Gender and Women’s Studies, Labour Relations and Human Resource Management,
Manufacturing Management, Conflict Resolution and Peace Building, Japanese Studies,
Business Management, Information System Management, Public Administration and
Management, Regional Development, Environment Management and Marketing.
The programmes are coordinated by postgraduate qualified senior academic staff from across
the Faculties of the University of Colombo. Resource persons are drawn from the academic
staff of the University of Colombo, and other universities of Sri Lanka. Visiting academics
from overseas who are affiliated to Faculty of Graduate Studies for a semester undertake
teaching and research. The students benefit from seminars, conferences and workshops
conducted by experts on thematic/current research agenda. In student centered learning
environment, many outbound training programmes support the team building, team spirit in
5
student activities. Ensuring human development in the 21st century all postgraduate
programmes provide enhanced training on achieving the 17 sustainable development goals of
the Agenda 2030.
In terms of academic qualifications of the programmes, 10% are MPhil/PhD degrees, about
83% postgraduate Diplomas and Masters, and about 7 % are Executive Diplomas.
Total postgraduate student population of the Faculty of Graduate Studies is around 4000. The
female participation is approximately 39% overall. However, it varies quite significantly across
programmes by areas of specialization. For example, female participation in MPhil in the
Clinical Psychology, the Counseling and Psychosocial Work programme approximately 98%
in the gender and 100% in women’s studies programme. In contrast, women’s participation is
less than 15% in programmes such as Manufacturing Management and Masters in Information
Systems Management.
According to the Convocation statistics of 2019, Faculty of Graduate Studies offered 174
Postgraduate Diplomas, 342 Masters and 04 MPhil 07 Doctor of Philosophy.
Faculty of Graduate Studies Study Programmes
Certificate Course
1. Certificate course in Research Methodology (forthcoming)
2. Certificate in Entrepreneurship Development (Blended learning - forthcoming)
Executive Diploma Programmes
1. Executive Diploma in Marketing (EDM)
2. Executive Diploma in Human Rights (EDHR)
3. Higher Diploma in Human Rights (forthcoming)
Postgraduate Diploma Programmes
1. Postgraduate Diploma in Development Studies (PgDDS)
2. Postgraduate Diploma in Gender and Women’s Studies (PgDGWS)
3. Postgraduate Diploma in Labour Relations and Human Resource Management
(PgDLRHRM)
4. Postgraduate Diploma in Japanese Studies (PgDJS)
6
5. Postgraduate Diploma in Conflict and Peace Studies (PgDCPS)
6. Postgraduate Diploma in Human Rights (PgDHR)
7. Postgraduate Diploma in Counselling and Psychosocial Support (PgDCP)
8. Postgraduate Diploma in Business Management (PgDBM) (m-learning)
9. Postgraduate Diploma in Business Management (PgDBM)
10. Postgraduate Diploma in Information Systems Management (PgDISM)
11. Postgraduate Diploma in Manufacturing Management (PgDMM)
12. Postgraduate Diploma in Public Administration and Management (PgDPAM)
13. Postgraduate Diploma in Environment Management (PgDEM)
Masters Degree Programmes
1. Master of Regional Development and Planning (MRDP)
2. Master of Business Studies (MBS)
3. Masters in Information Systems Management (MISM)
4. Master of Public Administration and Management (MPAM) (m-learning)
5. Master of Public Administration and Management (MPAM)
6. Masters in Environment Management (MEM)
7. Masters in Development Studies (MDS)
8. Masters in Labour Relations and Human Resource Management (MLRHRM)
9. Masters in Japanese Studies (MJS)
10. Masters in Conflict and Peace Studies (MCPS)
11. Masters in Human Rights (MHR)
12. Masters in Counselling and Psychosocial Support (MCP)
13. Masters in Gender and Women’s Studies (MGWS)
14. Masters in Manufacturing Management (MMM)
Master of Philosophy and Doctor of Philosophy Programmes
1. Master of Philosophy Clinical Psychology (MPCP)
2. Master of Philosophy and Doctor of Philosophy (MPhil/PhD)
7
2.2. Stakeholder Analysis
The primary stakeholders of the Faculty of Graduate Studies (FGS) study programmes are
mainly employed graduates in the private sector, public sector and Inter governmental and Non-
governmental organizations. In addition, there are non-post graduate students among who
follow executive diplomas. Some foreign students are enrolled in Faculty of Graduate Studies
study programmes.
The secondary stakeholders of the Faculty of Graduate Studies study programmes include
lecturers, thesis supervisors, university supporting staff, resource person from private and
public sector and International Non-Governmental Organizations and Non-governmental
organizations.
2.3. SWOT Analysis
Table 2.1: SWOT Analysis
Strengths
• Strong academic credentials of
Resources Persons
• Planning and Keeping to Academic
Calendars
• Reputation and Quality also regulated
by quality assurance of the University
Grants Commission
• Highly dedicated supporting staff
(permanent and assignment-basis)
• Location within the main campus and its
facilities
• Close proximity to city’s resource
centres /training centres
• Newly built facilities comprise of
lecture halls and learning commons,
library and auditorium
• Generated income is the source of
funding
Weaknesses
• Established norm of not conducting
postgraduate lectures between 8.00a.m.
to 4.00p.m. on weekdays
• Lack of air conditioning in lecture halls
is a frequent complaint by staff and
students
• Limited finances for infrastructure
• Complex administrative and financial
procedures.
• Lengthy Approval Processes to conduct
programmes
8
Opportunities
• Growing demand for postgraduate
education in Sri Lanka
Threats
• Presence of many postgraduate
education providers (local and
foreign)
2.4. Problem, Issues,Causes and Root Causes
Table 2.2: Problem, Issues, Causes and Root Causes
Problem Issues Casues Root casues
Continution of
Postgraduate Diploma
Programmes
Not many
applicants
Same entry criteria as
masters
Grey area in the
SLQF
Standard of
Independent Study
(one year taught
masters programmes)
Issues of work-
study-life
balance of
students
Difficulty/understandin
g of work-Life Balance
Lack of academic
mentoring
Standard of
Dissertation in
(two years)
Masters/Thesis in
(three years+)
Not meeting
supervisors in a
regular manner
Lack of experts in
certain areas
Need of work norms
and ethics
Committing
Plagiarism
Ignorance of accepted
levels of plagiarism
Procurement/ delay in
obtaining plagiarism
software
2.5. Thrust Areas, Impact and Key Results
Table 2.3: Thrust Areas, Impact and Key Results
Thrust areas Impact Key results
Enhancing postgraduate
education
Increased in terms of academic
and professional intake
Increased postgraduate
student intake
Quality Education Relevance to employbility Increased number of
qualified workforce
9
2.6. Results Framework (RFW): Results, Outcomes and Outputs
Table 2.4: Results Framework
Outcome Output Activity
A1. Provide education opportunities
to professionally qualified seeking
academic qualifications
A1.1. Increased lateral
entries to academic
programmes
A1.1.1.Redesign postgraduate diploma programmes
A1.1.2. Introduce new programmes to accommodate lateral entry
A2. Increase number of student
intake for postgraduate courses
A2.1. Increased number
of applicants
A2.1.1 Design novel methods of advertising
A2.1.2. Identify reasons for decreasing demand
A2.1.3. Incorporate rewards systems for merit performance
A2.2. Increased number
of programmes
A2.2.1. Identify new areas of academic interest
A2.2.2. Introduce new educational programmes
A3 Increase quality of degree
programmes
A3.1.Upgraded degree
programmes
A3.1.1. Obtain and respond to student feedback
A3.1.2. Conduct programme development workshops for the academic
staff to ensure quality in compliance with UGC Circulars
A3.1.3. Conduct regular staff development training
A3.1.4. Review curricula at a regular basis based on stakeholder opinions
A3.2. Upgraded
infrastructure facilities
A3.2.1. Identify areas for improvement (infrastructure)
A3.2.2: Modernize lecture rooms (A/C, smart classrooms)
A3.2.3: Improve library facilities (seating capacity, access toe-resources,
improve and maintain data bases)
A3.2.4: Improve ICT facilities in lecture halls
A3.2.5: Assign learning common rooms for MPhil/PhD students
A3.2.6: Improve cafeteria facilities (cleanliness, healthy food, etc.)
A3.3. Increased
contribution to career
development of graduates
A3.3.1: Implement tracer studies in all programmes
A3.3.2: Set up an Alumni network
10
2.7. Activity Plan (activities under each output)
Table 2.5: Activity Plan
Sector: Teaching
Sub Sector: Postgraduate
Thrust Area 1: Quality
AC
TIV
ITIE
S
DU
RA
TIO
NS
(YE
AR
S)
UN
IT O
F M
EA
SU
RE
ST
AT
US
OF
TH
E
BA
SE
YE
AR
20
18
ANNUAL TARGETS
TO
TA
L B
UD
GE
T
DA
TA
SO
UR
CE
RIS
KS
&
AS
SU
MP
TIO
N
RE
SP
ON
SIB
ILIT
Y
Rel
atio
n t
o U
niv
ersi
ty
Tar
get
s
Rel
atio
n N
atio
nal
Tar
get
SD
G t
arg
ets
20
19
(Y
1)
20
20
(Y
2)
20
21
(Y
3)
20
22
20
23
OUTCOMES A1: Provide education opportunity to professionally qualified seeking academic qualifications
OUTPUT A1.1: Increased lateral entries to academic programmes
Activity A1.1.1: Redesign
postgraduate diploma programmes
5 No 0 - 1 1 1 1 FGS PC/
DR
G4
: q
ual
ity
edu
cati
on
Tra
get
4.3
, 4
.c
Activity A1.1.2 Introduce new
programmes to accommodate lateral
entry
5 No 0 - 1 1 1 1 FGS PC/
DR
OUTCOMES A2: Increase intake for postgraduate courses
OUTPUT A2.1: Increased a number of applicants
Activity A2.1.1: Design novel
methods of advertising
2 No 0 6 10 - - - FGS PC
Activity A2.1.2: Identify reasons for
decreasing demand
2 No 0 1 - 1 - - FGS PC
Activity A2.1.3. Incorporate rewards
systems for merit performance 4 No 0 - 1 4 4 4 FGS PC
11
OUTPUT A2.2: Increased number of programmes
Activity A2.2.1. Identify new areas for
new programmes
4 No 0 - 1 1 1 1 FGS
G4
: q
ual
ity
edu
cati
on
Activity A2.2.2. Introduce new
educational programmes
4 No 0 - 1 1 1 1 FGS
OUTCOME A3: Increase quality of degree programmes
OUTPUT A3.1: Upgrated degree programmes
Activity A3.1.1. Obtain and respond
to student feedback
5 No 0 100% 100% 100% 100% 100% FGS PC
G4
: q
ual
ity
edu
cati
on
Tra
get
4.3
, 4
.c
Activity A3.1.2.Conduct programme
development workshops (among the
academic staff)
5 No 0 1 1 1 1 1 FGS DS
Activity A3.1.3. Conduct regular staff
development training
5 No 0 - 1 - - - FGS Dean
Activity A3.1.4. Review curricula at a
regular basis based on stakeholder
opinions
5 No 0 - 100% - 100% - FGS Dean
12
OUTPUT A3.2: Upgraded infrastructure facilities
Activity A3.2.1. Identify areas for
improvement (infrastructure)
4 % 0 1 - - 1 - FGS SR
G4
: q
ual
ity
edu
cati
on
Tra
get
4.3
, 4
.c
Activity A3.2.2: Modernize lecture
rooms ( A/C, Multimedia, sounds)
4 % 0 - 25% 25% 25% 25% FGS SR
Activity A3.2.3: Improving library
facilities
4 % 0 - 25% 25% 25% 25% FGS SR/
DS
Activity A 3.2.4: Improving ICT
facilities for lecture halls
4 % 0 - 25% 25% 25% 25% FGS SR/
DS
Activity A3.2.5: Assign learning
common rooms for MPhil/PhD
students
1 No 0 - 1 - - - FGS PC /
SR
Activity A3.2.6: Improving cafeteria
facilities
4 % 0 - 50% 25% 25% FGS SR/
SB
OUTPUT A3.3: Increased contribution to career development of graduates
Activity A3.2.1: Implement tracer
studies in all programmes
1 No 0 - 1 - - - FGS DS/
PC
G1
7:
Par
tner
ship
Activity A3.2.2: Set up an Alumni
network
5 % 0 100% 100% 100% 100% 100% FGS PC
13
SECTION III
ADMINISTRATION
3.1. Introduction
The Faculty of Graduate Studies (FGS) of the University of Colombo is a pioneer Graduate Faculty
in Sri Lanka established in 1987. It was established by the Universities Act 16 of 1978 and the
Faculty of Graduate Studies Ordinance No. 3 of 1987.
The Council of the University of Colombo, the Senate, Faculty Board of the Faculty of Graduate
Studies, Board of Study for Development Studies (BSDS) and the Board of Study for Professional
Studies (BSPS) comprises the Governing structure. The Faculty Board is comprised of the Dean/
Faculty of Graduate Studies, Council representatives, Senate nominees, a representative from each
of the other Faculties, and Director, Institute of Postgraduate Institute of Medicine (The new
ordinance for Faculty of Graduate Studies is pending). The Dean of the Faculty of Graduate Studies
is appointed for a term of three years by the Vice Chancellor on the recommendation of the Council
of the University of Colombo.
The study programmes are managed by Programme Coordinators appointed by the Dean according
to the Section III of Faculty of Graduate Studies Ordinance. The organization Chart of the Faculty
of Graduate Studies is depicted in the Figure 3.1 below.
14
Figure 3.1: Organization Chart of Faculty of Graduate Studies
Ethics Review
Committee
Programme
Coordinators
AHEAD
(DOR) [Up to 2022]
Internal Quality
Assurance Cell
Research
Committee
BSDS
Council
Faculty Board
Dean
BSPS General Administration
(SAR/ SAB) Director of Studies
Senate
Quality
Assurance
Coordinator
QA
Assistant
15
3.2. SWOT Analysis
Table 3.1: SWOT Analysis
Strengths
• Strong and longstanding reputation in
the delivery of quality postgraduate
education
• Proactive Partnerships with
government, inter-governmental and
non-governmental agencies and
organizations
• Past performance on many Accredited
Programmes on timely completion
• University Staff Support for the
faculty mission
• Being an active part of the overall
university administrative network
Weaknesses
• Operational structure procedure is
lengthy
• Fiscal uncertainty (sustainability only
with generalized funds)
• Lack of permanent coordinators
• Shortage of permanent non-academic
staff cadre
• Lack of Job security for programme
support staff
• Limited scope to hire and retain
programme support staff
• Limited training for programme
support and non-academic staff
Opportunities
• Growth potential
• Increased interest in global initiatives
• Technological advances
Threats
• Lack of Treasury funding
• Reporting requirements absorb a large
percentage of resources
16
3.3. Problem, Issues, Causes and Root Causes
Table 3.2: Problem, Issues, Causes and Root Causes
Problem Issues Causes Root casues
Increased national
competition
Postgraduate
education is highly
competitive in
both state and non-
state sectors
The universities
offer prestige,
quality and brand
Strict by-laws for full-time
working students in the state
universities
Uncertain
international
environment
Volatile economic
environment
The future for
international
enrolments is
uncertain because
of increased
competition
investing heavily
in higher
education both
for their
domestic
students and to
attract
international
students
Lack in Information system
to upgrade the requirements
and check the trends
Establish own Bench mark
Obtaining Accreditation
Technology Evolving
technology
Expensive
technology
No computerized library
and knowledge sharing
system
Everything in system based
approval
Usage of advance IT
technology
High IT intensity Reduced Labour
intensity
Require highly
trained expensive
workforce
Lack of IT skilled labour
No incentives to promote IT
Paper based culture
17
3.4 Thrust Areas, Impact and Key Results
Table 3.3: Thrust Areas, Impact and Key Results
Thrust areas Impact Key results
Depend on Generated
Funds
Search for Resources for
operations
Self sufficent
entity
Autonomy
Compete in the market through branding
Centralized administration
system
General Administration
Delay in decision
making
Changes in policies and procedures with
autonomy and openness
Redesign the system
Limited resources
(employees and
Academics)
Managing Human
Resources
Promoting programmes.
Expansion and
growth is slow
Integrating the
system
More IT based system development for
teaching
Developing policy and procedures.
18
3.5 Results Framework (RFW): Results, Outcomes and Outputs
Table 3.4: Results Framework
Outcome Output Activity
B1. Enhance professional
development of academic
staff
B1.1Knowledge/skills,
competencies
B1.1.1 Obtain Feedback of students/feedback analysis
B1.1.2 Provide In-house staff development (workshops)
B1.1.3 Give feedback to the respective programme coordinators to
address concerns
B1.1.4. Provide funding and other support to attend local and
foreign workshops/ seminars/ conferences training sessions
B2. Improve the efficiency
of administrative and
support staff
B2.1 Feedback of students on
support staff
B2.1.1 Take necessary action if any deviation with expected
standards
B2.1.2Motivate employees through assessing their services through
increment and allowance
B2.2 Streamline administrative
activities
B2.2.1 Prepare a check list to raise awareness on procedures and
policies for Senior Assistant Registrar, Senior Assistant Bursar and
administrative support staff
B2.2.2. Establish work norms and work ethics for staff
B2.2.3. Organize team building workshop among the supporting staff
B3. Provide effective and
quality services
B3.1. Quality of Learning
Environment
B3.1.1. Enhance Lecture Halls and facilities
B3.1.2. Provide cleaning and maintenance with security
B3.1.3. Monitor facilities for library access and usages for students
and lecturers
B3.1.4. Reward based on their commitment and loyalty
B3.1.5. Maintain access to the computer lab facilities for students
and lecturers
19
3.6 Activity Plan (activities under each output)
Table 3.5: Activity Plan
Sector: Administration
Sub Sector: Monitoring the Teaching and learning of programmes
Thrust Area 1: Quality of teaching and learning
AC
TIV
ITIE
S
DU
RA
TIO
NS
(YE
AR
S)
UN
IT O
F M
EA
SU
RE
ST
AT
US
OF
TH
E
BA
SE
YE
AR
20
18
ANNUAL TARGETS
TO
TA
L B
UD
GE
T
DA
TA
SO
UR
CE
RIS
KS
&
AS
SU
MP
TIO
N
RE
SP
ON
SIB
ILIT
Y
Rel
atio
n t
o U
niv
ersi
ty
Tar
get
s
Rel
atio
n N
atio
nal
Tar
get
SD
G t
arg
ets
20
19
(Y
1)
20
20
(Y
2)
20
21
(Y
3)
20
22
20
23
OUTCOMES B1 Enhance professional development of academic staff
OUTPUT B1.1Knowledge,skills,competencies
Activity B1.1.1 Obtain feedback
from students/ feedback analysis
5 % 100% 100% 100% 100% 100% FGS DS
G4
: q
ual
ity
edu
cati
on
Tra
get
4.3
,
4.c
Activity B1.1.2: Provide In-house
staff development (workshops)
5 % 100% 100% 100% 100% 100% FGS DS/
Dean
Activity B1.1.3: Give feedback to
the respective course coordinators
to upgrade the quality
5 % 100% 100% 100% 100% 100% FGS DS
Activity B1.1.4: Providing funding
and other support to attend local and
foreign workshops/ seminars/
conferences training sessions
5 No 0 1 1 1 1 1 FGS Dean
20
OUTCOME B2 Improve the efficiency of administrative and support staff
OUTPUT B2.1 Feedback of students on support staff
Activity B2.1.1 Take necessary
action if any deviation with
expected standards
5 % 100% 100% 100% 100% 100% FGS Dean
G4
: q
ual
ity
edu
cati
on
Tar
get
4.3
, 4.c
. G
8:
Dec
ent
wo
rk a
nd
eco
no
mic
gro
wth
, T
8.6
Activity B2.1.2Motivate employees
through assessing their services
through increment & allowance
5 % 100% 100% 100% 100% 100% FGS SR
OUTPUT B2.2 Streamline administrative activities: Procedures allow you to streamline activities and create a reference tool that helps you remember everything.
Activity B2.2.1 Prepare the
references and check list to make
aware procedures and policies of
FGS for employees and students
5 No 1 1 - - - FGS Dean
/ SR
G 8
: D
ecen
t w
ork
an
d
eco
no
mic
gro
wth
, T
8.6
Activity B2.2.2: Establish work
norms and work ethics for staff
5 No 1 1 - - - FGS Dean
/ SR
Activity B2.2.3: Organize team
building workshop among the
supporting staff
5 No 1 1 1 1 1 FGS DS/
SR
Outcome B3: Provide effective and quality services
Output 3.1. Improved quality of Learning Environment
Activity B3.1.1: Enhance Lecture
Halls and facilities
5 No 0 1 - - - - FGS Dean/
SR
G4
: q
ual
ity
edu
cati
on
Tra
get
4.3
, 4
.c.
Activity B3.1.2: Provide cleaning
and maintenance with security
5 No 0 - 1 1 1 1 FGS Dean
Activity B3.1.3: Monitor facilities
for library access and usages for
students and lecturers
1 No 0 - 1 - - - FGS Dean/
DS
Activity B3.1.4: Reward based on
their commitment and loyalty
5 No 0 1 1 1 1 1 FGS Dean/
SR
Activity B3.1.4: Maintain access to
the computer lab facilities for
students and lecturers
5 No 0 1 1 1 1 1 FGS SR
21
SECTION IV
FINANCE
4.1. Introduction
Faculty of Graduate Studies is financed from generated funds of the Faculty. Only the salaries
of permanent cadre are paid from treasury funds. In the year 2018, it contributed to the
University of Colombo Development Fund 10% from its generated funds amounting to LKR
29,102,976.00 and Research and Management Unit of the University of Colombo 6% from all
generated funds amounting to LKR 17,461,785.00. In addition to the above, it also gave
sponsorships to many undergraduate events across faculties with prior University Finance
Committee approval to little less than LKR half a million. It is planned after the building
construction bills are paid in full at the end of 2020 to introduce gold medals for best
performance in all postgraduate programmes investing money and as an incentive to
postgraduate students.
Finance division headed by Senior Assistant Bursar (SAB) ensures the sound and efficient
financial practices. It provides services to the University community and stakeholders in an
ethical, professional and courteous manner. Faculty of Graduate Studies strives to provide
accurate, valuable, timely and meaningful financial information to University administrators
to allow informed decision making in the pursuit of overall institutional goals.
22
4.2. SWOT Analysis
Table 4.1: SWOT Analysis
4.3. Problem, Issues, Causes and Root Causes
Table 4.2: Problem, Issues, Causes and Root Causes
Thrust areas Issues Causes Root casues
Source of finance Difficulty in
prediction
Changes in economic
growth
Economic
environment
Financial Information
System
Lack of regularly
updated financial
information
Lack of IT facilities
and IT skilled
supportive staff
Expensive IT
infrastructure
Financial
Management
Lack of updated
training
High utility
(Internet, Wi-fi,
Electricity)
Expensive utility cost
Strengths
• Financial sustainability IT based
financial system. IT based collection of
revenue
• Adherence to Treasury, UGC, UOC
financial regulations and procedures
• Cost-effective financial management
• Regular internal and external audits
Weaknesses
• Total dependency or generated
income
• Evolving Treasury, UGC, UOC,
regulations
Opportunities
• Financial growth potential invested
income
Threats
• Fiscal uncertainty
23
4.4. Thrust Areas, Impact and key Results
Table 4.3: Thrust Areas, Impact and Key Results
Thrust areas Impact key results
Regular Income Improve financial
planning and budgeting
Financial sustainability
Financial efficiency Improve economy Efficient use of financial resource
Financial information
Management
Financial information
for accurate decision
making
Updated financial information system
24
4.5. Result Framework (RFW): Results, Outcomes and Outputs
Table 4.4: Result Framework
Outcome Output Activity
C1. Improve financial
sustainability
C1.1. Strive for the greater
supply of postgraduate
education
C1.1.1. Raise awareness nationally and internationally of the programmes among
stakeholders
C1.1.2. Develop more study Programmes
C1.1.3. Develop distance education
C1.2. Increased revenue
from existing programmes
and other available
resources
C1.2.1. Modify the online payment gateway to collect course fee
C1.2.2. Conduct promotional campaigns nationally and internationally
C1.2.3. Expand online mode of learning for other programmes
C1.2.4. Utilize to the maximum building
facilities such as examination hall, auditorium, classrooms to generate funds.
C1.2.5. Attract more research projects and consultancies
C2. To manage all programmes
from a “least cost” as not for
profit basis
C2.1.Ensured effective
financial management
practices
C2.1.1. Develop pricing decisions on current/future programmes through the
application of interrelated marketing, competition, and financial pricing
strategies.
C2.1.2. Ensure that all programmes are operated on a self-supporting basis.
C2.1.3. Develop a long term financial plan
C3.Provide financial information
and guidance to decision makers
C3.1Employ best practices
to strengthen compliance
and financial reporting.
C3.1.1. Provide financial information is provided for operational and
strategic decision making.
C3.1.2. Develop financial literacy skills of staff for reporting.
C3.2 Continue to automate
financial information system
and monitoring
C3.2.1Modify the tracking system with IT.
C3.2.2. Improve financial internal auditing
25
4.6. Activity Plan (activities under each output)
Table 4.5: Activity Plan
Sector: Finance
Sub Sector: Faculty of Graduate Studies income generation
Thrust Area 1: Income
AC
TIV
ITIE
S
DU
RA
TIO
NS
(Y
EA
RS
)
UN
IT O
F M
EA
SU
RE
ST
AT
US
OF
TH
E B
AS
E
YE
AR
20
18
ANNUAL TARGETS
TO
TA
L B
UD
GE
T
DA
TA
SO
UR
CE
RIS
KS
& A
SS
UM
PT
ION
RE
SP
ON
SIB
ILIT
Y
Rel
atio
n t
o U
niv
ersi
ty
Tar
get
s
Rel
atio
n N
atio
nal
Tar
get
SD
G t
arg
ets
20
19
(Y
1)
20
20
(Y
2)
20
21
(Y
3)
20
22
20
23
OUTCOMES C1: Improve financial sustainability
OUTPUT C1.1: Strive for the greater supply of postgraduate education
Activity C1.1.1: Raise awareness
nationally and internationally of the
programmes among stakeholders
5 No 0 1 - 1 - 1 FGS SB
G 1
7;
Par
tner
ship
. T
17
.17
,
Activity C1.1.2: Develop more
study Programmes
5 NO 0 - 1 - 1 - FGS Dean
Activity C1.1.3: Develop distance
education
5 No 0 - 1 - - - FGS CC
Activity C1.1.4: Develop distance
education and other programmes for
foreign students either as part of on-
going programmes or as new
programmes
5 NO 0 1 1 1 1 1 FGS DS/
PC
26
OUTPUT C1.2: Increased revenue from existing programmes and other available resources
Activity C1.2.1: Modify the online
payment gateway to collect course
fee
5 NO 0 - 1 - - - FGS PC /
SAB
G4
: q
ual
ity
edu
cati
on
Tra
get
4.3
, 4
.c.
Activity C1.2.2; Conduct
promotional campaigns nationally
and internationally.
5 No 0 - 1 - 1 - FGS Dean
Activity C1.2.3: Expand on-line
mode of learning for other
programmes
5 NO 1 1 1 1 1 FGS DS/
SR
Activity C1.2.4: Utilize maximum
FGS building facilities such as
exam hall, auditorium etc. to
generate funds.
5 % 50% 100% 100% 100% 100% FGS SR
Activity C1.2.5: Attract more
research projects and consultancies
5 No 0 1 1 1 1 1 FGS Dean
/ PC
OUTCOME C2: 1.To manage all programmes from a “least cost” as not for profit basis
OUTPUT C2.1: Ensure effective financial management practices
Activity C2.1.1: Develop pricing
decisions on current/future
programmes through the application
of interrelated marketing,
competition, and financial pricing
strategies.
5 NO 0 1 - 1 - 1 FGS Dean
/
SAB
G4
: q
ual
ity
edu
cati
on
Tra
get
4.3
,
4.c
Activity C2.1.2: Ensure that all
programmes are operated on a self-
sufficiency basis.
5 % 100% 100% 100% 100% 100% FGS Dean
/ PC
Activity C2.1.3: Develop a long
term financial plan
5 No 0 - 1 - - - FGS DS/
PC
27
OUTCOMEC 3: Provide financial information and guidance to decision makers
OUTPUT C3.1: Employ best practices to strengthen compliance and financial reporting.
Activity C3.1.1: Provide financial
information is provided for
operational and strategic decision
making.
5 % 0 50% 100% 100% 100% 100% FGS SAB
G4
: q
ual
ity
edu
cati
on
-T 4
.3,
4.c
.
Activity C3.1.2: Develop financial
literacy skills of staff for reporting.
5 No 50% 50% - - - FGS SAB
OUTPUT C3.2: Continue to automate financial information system and monitoring
Activity C3.2.1: Modify the
tracking system with IT
5 No 0 - 1 - - - FGS SAB
G4
:
qu
alit
y
edu
cati
on
-T 4
.3,
Activity C3.2.2: Improve financial
internal auditing
5 No 0 1 1 1 1 1 FGS SAB
28
SECTION V
RESEARCH AND DEVELOPMENT
5.1. Introduction
The Faculty of Graduate Studies supports an education system enriched with research and
considers research as an integral component in postgraduate studies. The strategic plan for
research and development over the next five years reflects the strong commitment from the
faculty to advance its existing research culture to maintain the academic excellence of the
university while delivering services towards national development. The progress of research
made as per the last strategic plan during the 2015-2018 periods in the past has provided an
important foundation to strengthen the continued success in research at Faculty of Graduate
Studies. The Faculty of Graduate Studies has been positioned at the first place for awarding the
highest number of postgraduate degrees at convocations held in the recent past. In 2019, there
were (174) Post Graduate Diplomas, (342) Masters, 4 MPhils and 7 PhDs. It has also exhibited
its capacity for many interdisciplinary studies and industry collaborations. Faculty of
Graduate Studies publishes its research journal “Colombo Journal of Multidisciplinary
Research” (CJMR) annually. It also holds Annual Research Symposium enabling the students
to disseminate their research findings.
The Centre for Contemporary Indian Studies (CCIS) is a multidisciplinary research centre
which promotes activities connected with developing knowledge in Sri Lanka on contemporary
studies in India and strengthening Indo-Lanka relationship through an institutionalized network
between the two countries. CCIS was established in 2012 under a Memorandum of
Understanding (MOU) between the High Commission of India in Sri Lanka and the University
of Colombo. In 2019, the CCIS completed seven years of its inception and new budget for year
2017-2022 was approved by the Finance committee of the University of Colombo.
Since inception, several academics have assumed the duties as Visiting Short-term Chairs
(ICCR chairs) of the CCIS and they contributed immensely to enhance the relations between
both countries. During their tenures, they have been contributed in delivering lectures, having
workshops, press conferences and importantly, publications and research.
29
Centre has served many guest lectures, seminars and other events and forums. Many resource
persons from India and Sri Lanka came to the University to propagate their knowledge on
Indian Studies
The strategic plan 2019-2024 highlights number of performance targets anticipated to achieve
in the next four years including introduction of trans-disciplinary research and university
business linkages.
5.2. SWOT Analysis
Table 5.1: SWOT Analysis
Strengths
• Platform for multi-disciplinary research
• Engagement of internal and external experts
• High demand of students for
carrier/professional development
• Infrastructure facilities
• Brand name of the institution
Weaknesses
• Lack of permanent cadre as Research
Assistants/ Associates
• Research services exist at basic level
• Faculty journal has not been indexed or
listed in an online platform
Opportunities
• Connect with a diverse group of employed
graduates from various institutions
• Research can be conducted at various
levels: masters, doctoral, innovations and
business start-up and growth
• Capacity exists for further improvements
(physical, human resources, services etc.)
Threats
• Competition from similar providers
30
5.3. Problem, Issues, Causes and Root Causes
Table 5.2: Problem, Issues, Causes and Root Causes
Problem Issues Causes Root casues
Lack of academic
writing skills of students
Thesis
presentations in
poor English
Poor working
knowledge in
English of students
No academic writing
training
Lack of commitment of
students towards study
programmes
Poor monitoring
process and lack of
research services
No permanent staff
to devote time with
the students to
improve their
English
Lack of sufficient
academic staff high
workloads (of their
own faculty) of the
staff engaged in
Faculty of Graduate
Studies
Weak On-line learning
management system for
communication between
students and staff
Take long time to
solve IT issues
Slow/ interrupted
internet connection
Less attention paid on
efficiency of the
system
Plagiarism Copying from
already published
resources
Limited capacity of
software
Lack of enough
tools/keys for the
software and staff
devoted for this action
Less citations for the
research published in
the faculty journal
Lack of visibility
of the faculty
journal in the
scholarly
community
Journal not indexed
and not listed in an
online platform
Lack of visibility of
reviewers, editors,
Advisory Board
members representing
multiple disciplinary
areas
No visibility in the
world-wide-web
31
5.4.Thrust Areas, Impact and Key Results
Table 5.3: Thrust Areas, Impact and Key Results
Thrust areas Impact Key results
Research for Ranking Research infrastructure and
research culture to be strengthened
Increase UOC ranking among
other university
Research Visibility Research capacity of FGS to be
visible
Increase research impact factor
Research Collaborations Partnerships between Faculty and
private and public
institutes/authorities to be
increased
Inter-disciplinary and trans-
disciplinary private-public
partnerships strengthened
Impact of research Development of entrepreneurial
culture among researchers
Achieve sustainable
development goals of Agenda
2030
32
5.5.Results Framework (RFW): Results, Outcomes and Outputs
Table 5.4: Results Framework
Outcome Output Activity
D1 Improve university-
industry links
D1.1.Enhanced research
colloboration
D1.1.1.Identify institutions/ companies for collaborations
D1.1.2. Establish a research support funds with the
collaboration of industries
D1.1.3. Sign collaborative research agreements
D1.2.Enhanced capacity building
programmes
D1.2.1 Identify potential areas for capacity building
D1.2.2. Identify potential companies for capacity building
D1.2.3. Develop capacity building programmes
D1.2.4. Conduct capacity building progarmme
D1.3.Faculty of Graduate Studies
University-Business link cell
D1.3.1. Work with industries to promote green industries
D1.3.2. Produce more masters and PhDs research with
industry collaboration
D1.3.3. Establish a research grant for university-business
research
D2 Improve research
academic excellence
D2.1.Obtain Indexing of CMJR D2.1.1.Obtain international advisors
D2.1.2. Get listed in Sri Lanka online
D2.2. Working paper series D2.2.1. Publish at least 2 working papers annually
D2.2.2. Allocate a space from Faculty of Graduate Studies
webpage
D2.2.3. Allocate finances from development fund
D2.3. Center for Contemporary
Indian Studies
D2.3.1. Conduct collaborative research studies
D2.3.2. Publish research works
D2.3.3.Research trainings and workshops
33
D3 Improve postgraduate
research publications
D3.1.New research areas to be
investigated
D3.1.1. Incorporate research to Master level by extending
(at least few programmes) from SLQF 9 to10
D3.1.2. Set up a research support fellowship for
Master/PhD students through external funds
D3.1.3. Provide postdoctoral opportunities
D3.2.Quality postgraduate
research publications
D3.2.1. Develop log books for research and insist close
monitoring system by the supervisors
D3.2.2. Establish student and staff feedback system for
research studies
D3.2.3. Provide English editing facility to research students
D3.2.4. Check plagiarism for all Master and above theses
D3.3. Improve research through
Symposia
D3.3.1. Set up a research grant
D3.3.2. Colloborate with the industry
D3.3.3. Initiate research link with foreign universities.
D3.3.4. Encourage internal research scholar in residence
34
5.6.Activity Plan (activities under each output)
Table 5.5: Activity Plan
Sector: Resaerch & development
Sub Sector: research
Thrust Area 1: Quality resaerch
AC
TIV
ITIE
S
DU
RA
TIO
NS
(Y
EA
RS
)
UN
IT O
F M
EA
SU
RE
ST
AT
US
OF
TH
E B
AS
E
YE
AR
20
18
ANNUAL TARGETS
TO
TA
L B
UD
GE
T
DA
TA
SO
UR
CE
RIS
KS
& A
SS
UM
PT
ION
RE
SP
ON
SIB
ILIT
Y
Rel
atio
n t
o U
niv
ersi
ty
Tar
get
s
Rel
atio
n N
atio
nal
Tar
get
SD
G t
arg
ets
20
19
(Y
1)
20
20
(Y
2)
20
21
(Y
3)
20
22
20
23
OUTCOMES D1: Improve university-industry links
OUTPUT D1.1: Enhanced research colloboration
Activity D1.1.1: Identify institutions/
companies for collaboration
5 No 0 1 1 1 1 1 FGS Dean
/PC
G 1
7:
Par
tner
ship
T 1
7.1
7,
Activity D1.1.2: Establish a research
support funds with the collaboration of
industries
5 No 0 1 - - - - FGS Dean
Activity D1.1.2: Sign collaborative
research agreements
5 NO 0 1 1 1 1 1 FGS Dean
35
OUTPUT D1.2: Enhanced capacity building programmes
Activity D1.2.1: Identify potential
areas for capacity building
5 No 0 1 1 1 1 1 FGS Dean
/ PC
G 1
7:
Par
tner
ship
T
17
.17,
Activity D1.2.2. Identify potential
companies for capacity building
5 No 0 1 1 1 1 1 FGS Dean
/ PC
Activity D1.2.3: Develop capacity
building programmes
5 No 0 1 2 2 2 2 FGS DS
Activity D1.2.4: Conduct capacity
building progarmme
5 No 0 1 1 1 1 1 FGS Dean
/ PC
OUTPUT D1.3. Faculty of Graduate Studies University-Business link Cell
Activity D3.3.1. Work with
industries to promote green
industries.
5 No 0 2 2 2 2 2 FGS Dean
/ Ds
G1
7:
Par
tner
shio
p
Activity D3.3.2. Produce more
masters and PhDs research with
industry collaboration
5 No 0 1 1 - 1 - FGS Dean
/ SR
Activity D3.3.3. Establish a
research grant for university-
business research
5 No 0 1 - - - - FGS Dean
/ PC
OUTCOME D2: Improve research academic excellence
OUTPUT D2.1: Obtain Indexing of CMJR
Activity D2.1.1.Obtain international
advisors
5 No 0 5 - - - - FGS DS
G 1
7:
Par
tner
ship
Activity D2.1.2. Get listed in Sri
Lanka online
5 No 0 1 - - - - FGS DS
OUTPUT D2.2: Working paper series
Activity D2.2.1: Publish at least 2
working papers annually
5 No 0 2 2 2 2 2 FGS Dean
/ Ds
G 1
7:
Par
tner
ship
T 4
7.1
7,
Activity D2.2.2: Allocate a space
from FGS webpage
5 No 0 1 - - - - FGS Dean
/ SR
Activity D2.2.3: Allocate money
from development fund
5 No 0 1 1 1 1 1 FGS Dean
/ PC
36
OUTPUT D2.3: Center for Contemporary Indian Studies
Activity D2.3.1. Conduct
collaborative research studies
5 No 0 1 1 1 1 1 CCI
S
DIR
G 1
7:
Par
tner
ship
T 4
b.
4c
Activity D2.3.2. Publish research
works
5 No 0 2 2 2 2 2 CCI
S
DIR
Activity D2.3.3: Research trainings
and workshops
5 NO 0 2 2 2 2 2 CCI
S
DIR
OUTCOME D3: improve postgraduate research publications
OUTPUTD 3.1: New research areas to be investigated
Activity D3.1.1: Incorporate
research to Master level by
extending (at least few programmes)
from SLQF 9 to10
5 No 1 1 1 1 1 FGS PC
G 4
: Q
ual
ty e
du
cati
on
T:
4.b
, 4.c
Activity D3.1.2: Set up a research
support fellowship for Master/PhD
students through external funds
5 No 0 - 1 1 1 1 FGS Dean
/PC
Activity D3.1.3: Expand
postdoctoral opportunities
5 No 0 - - 1 1 1 FGS Dean
/ PC
OUTPUT D3.2: Quality postgraduate research publications
Activity D3.2.1: Develop log books
for research and insist close
monitoring system by the
supervisors
5 No 0 - 25% 25% 50% - FGS DS/
PC
G 4
: Q
ual
ty e
du
cati
on
T:
4.b
, 4
.c
Activity D3.2.2: Establish student
and staff feedback system for
research studies
5 No 50% 100% 100% 100% 100% FGS DS/
PC
Activity D3.2.3: Provide English
editing facility to research students
5 No 0 1 - - - - FGS Dean
Activity D3.2.4: Check plagiarism
for all Master and above theses
5 % 0 100
%
100% 100% 100% 100% FGS DS/
PC
37
OUTPUT D3.3: Improve research capacity through Symposia
Activity D3.3.1: Set up a research
grant
5 No 0 - 1 - - - FGS Dean
G 1
7:
Par
tnet
ship
,
T1
7.1
8
Activity D3.3.2: Collaborate with
the industry
5 No 0 1 2 3 4 4 FGS PC
Activity D3.3.3: Initiate research
link with foreign universities.
5 No 0 1 1 1 1 1 FGS Dean
/PC
Activity D3.3.4: Encourage internal
research scholar in residence
5 No 0 1 1 1 1 1 FGS Dean
/PC
38
SECTION VI
COMMUNITY DEVELOPMENT
6.1. Introduction (needs assessment and capacity assessment)
Currently there is a growing need and thus a demand in the country for more educational and
training programmes irrespective of the age of the generations. This has been visible in the
backdrop of social transformation occurred in the world and the increasing level of general
education and literacy rates of the country. Despite increasing number of candidates who
become eligible to pursue tertiary education amidst free education system in the country, there
remains a large population of young candidates seeking lateral entry to state universities.
Further, there is a continuous demand for education from people of various demographic
profiles, specialization areas, industrial sectors, and working environments. They seek
education and training for strengthening their employability in the short term while others seek
opportunities for life-long learning. In addition, contemporary work organizations demand
highly skilled/ multi-skilled human resources, and encourage employees an postgraduate
education as a means of developing human resources in their work communities.
The Faculty of Graduate Studies (FGS) which is operated as a multidisciplinary center for
higher education in the University of Colombo has proved its capacity for serving the above
claimed demands. The Faculty of Graduate Studies is operated under an experienced
leadership, enriched with a pool of resource persons drawn from different Faculties and from
various disciplines, who operationalize diverse educational programmes. Further, the Faculty
of Graduate Studies possesses modern facilities, space and instruments for offering its
programmes more competitively. The Faculty is in a advantageous position to serve the
educational and training needs of diverse communities in the country.
Accordingly, the community development through educational programmes at the Faculty of
Graduate Studies will serve the institutions such as academic and research institutions, business
organizations (both public and private sector), non-government and not-for-profit
organizations, thus covering corporate sector as well as small and medium scale enterprises in
the country. Communities of academics, researchers, business managers, operational workers,
entrepreneurs, small and medium scale business owners or any individual emerging with a
thirst of knowledge may become stakeholders of the programmes offered by the Faculty of
Graduate Studies. The Faculty currently offers educational programmes at various levels such
39
as Certificate, Diploma, and Postgraduate Diploma courses, Masters degrees with and without
research training, and Doctoral degrees successfully. It adopts traditional teaching-learning
methods as well as mobile learning modes as the pedagogical methods in catering to diverse
communities.
6.2. SWOT analysis
Table 6.1: SWOT Analysis
Strengths
• Well-established graduate faculty in Sri Lanka
• Easy access to business and other communities
• Having a large team of experts with multi-
disciplinary backgrounds
• Possessing a goodwill earned through serving the
external community for a long period
• Having established commendable relations with the
industry, government sector and past student
community
• Having the ability to generate funds by its own
• Possessing a history of good collaborations and
relations with all other faculties
Weaknesses
• Absence of a permanent workforce
• Dependency on human resources drawn
from other Faculties/ industry
• Subject to bureaucratic processes and
procedures, being a part of a state
university
• Subject to financial and other
regulations, thus limiting the operational
capacity and flexibility
Opportunities
• The presence of a knowledge seeking community in
all the sectors in the country
• Learning tendency of people of all generations in the
country
• Financial viability of organizations for supporting
their people for further education and training
• The tendency of developing learning cultures in
organizations
• Demand for education and training by organizations
in part of human resource development
Threats
• Having a number of competitive non-
state higher education providers offering
similar services
• Having the need to strictly comply with
government rules and regulations
• Economic downturns of the country
40
6.3. Problems, Issues, Causes and Root Causes
Table 6.2: Problem, Issues, Causes and Root Causes
Problem Issues Causes Root casues
The need of
educational/ training
programmes for the
employees in the
corporate sector (public
& private) organizations
Less efficiency,
knowledge, skills and
appropriate attitudes
of corporate sector
community
Lack of social
justice in higher
education
Lack of education/
training of
communities in
certain areas of
operations in the
corporate sector
The need of
educational/ learning
opportunities for
educationally deprived
communities/ life-long
learning for the general
community
Poorly trust of general
public for further
learning/ life-long
learning
Limited access to
higher education
Lack of education/
learning opportunities
for the diverse
communities in the
general public
There are deprived
industrial sectors in the
economy (e.g., micro
enterprises)
The deprived
industrial sectors have
poor prefromance
Poor
dissemination
required
knowledge
Lack of awareness of
business standards
Lack of knowledge on
the best practices by
the deprived industrial
sectors
41
6.4. Thrust Areas, Impact and Key Result
Table 6.3: Thrust Areas, Impact and Key Results
Thrust areas Impact Key results
Identification of diverse
educational needs of the
corporate sector
Developing educational
programmes for the
corporate sector
Training/ educational
programmes/ short courses
conducted for the corporate
sector
Imparting knowledge on the
research process and the
research methods
Make awareness of human
rights among the general
public/ employees
More research and
publications are done at the
Universities and other
organizations
General public/ employees
are sensitive on the issues of
human rights
Courses offered on research
methods for the industry
Awareness programmes
conducted for educating
human rights
Make awareness of business
standards/ best practices
among the deprived
industrial sectors through
industry manuals
The deprived industrial
sectors are performing
better/ well
Training programmes
conducted/ manuals developed
for deprived industrial sectors
42
6.5. Results Framework (RFW): Results, Outcomes and Outputs
Table 6.4: Results Framework
Outcome Output Activity
E1.Improve community development
works
E1.1. Enhanced contribution to
community projects
E1.1.1. Establish a community support
study programmes/ Certificate Courses
E1.1.2. Involvements in community
awareness programmes/ Human Rights
E1.1.3. Encourage students to conduct
community development projects for
continuous assessments
E2. Improve green practices at Faculty
of Graduate Studies
E2.1.Research towards achieving
Agenda 2030
E2.1.1. Publish research on
sustainability development goals
E2.1.2. Develop a green manual for
SME’s
E2.1.3. Introduce certificate
progarmmes on green practices
E2.2. Green practices at Faculty of
Graduate Studies
E2.2.1. Identify areas needed green
practices at Faculty of Graduate Studies
E2.2.2. Review relevant study
programmes and introduce green
concepts for sustainable development
E2.2.3. Encourage students to conduct
green projects/theses
E2.2.4. Develop students center green
project
43
6.6. Activity Plan (activities under each output)
Table 6.5: Activity Plan
Sector: Community development
Sub Sector: CSR
Thrusted Area 1: Comunity links
AC
TIV
ITIE
S
DU
RA
TIO
NS
(YE
AR
FS
)
UN
IT O
F M
EA
SU
RE
ST
AT
US
OF
TH
E
BA
SE
YE
AR
20
18
ANNUAL TARGETS
TO
TA
L B
UD
GE
T
DA
TA
SO
UR
CE
RIS
KS
&
AS
SU
MP
TIO
N
RE
SP
ON
SIB
ILIT
Y
Rel
atio
n t
o U
niv
ersi
ty
Tar
get
s
Rel
atio
n N
atio
nal
Tar
get
SD
G t
arg
ets
20
19
(Y
1)
20
20
(Y
2)
20
21
(Y
3)
20
22
20
23
OUTCOMES E1: Improve community development works
OUTPUT E1.1: Enhanced contribution to community projects
Activity E1.1.1: Establish a
community support study
programmes/ Certificate Courses
5 No 0 1 - - - - FGS Dean
G 8
: D
ecen
t w
ork
an
d
incl
usi
ve
gro
wth
Activity E1.1.2: Involvements in
community awareness programmes
5 No 0 1 1 1 1 1 FGS DS
Activity E1.1.3: Encourage students
to conduct community development
projects for continuous assessments
5 No 0 5 10 10 10 10 FGS CC
44
OUTCOMES E2: Improve green practices at Faculty of Graduate Studies
OUTPUT E2.1: Research towards achieving Agenda 2030
Activity E2.1.1: Publish research on
sustainability development goals
5 No 0 10 30 30 30 30 FGS DOR
G 9
: In
du
stry
Activity E2.1.2: Develop green
manual for SMEs
5 No 0 1 - - - - FGS DOR
Activity E2.1.3: Introduce
certificate progarmmes on green
practices
5 No 0 - 1 - - - FGS DOR
OUTPUT E2.2: Green practices at Faculty of Graduate Studies
Activity E2.2.1: Identify areas for
green practices at Faculty of
Graduate Studies
5 No 0 1 - - - - FGS SR
G 9
: su
stai
nab
le i
nd
ust
ries
Activity E2.2.2: Review relevant
study programmes and introduce
green concepts for sustainable
development
5 No 0 1 2 2 2 2 FGS CC
Activity E2.2.3: Encourage students
to conduct green projects/theses
5 No 0 1 2 2 2 2 FGS CC
Activity E2.2.4: Develop students
center green project
5 No 0 - 25% 25% 25% 25% FGS SR
45
Annexure I
Faculty of Graduate Studies
Student Feedback of Resource Person
Name of the Programme :
Course Module No :
Date :
Your responses will be useful for the lecturer to conduct teaching activities more effectively during
forthcoming semesters. Your genuine responses are most valued for this purpose. Your responses will
be considered and strictly confidential. Please respond to all questions.
No Question Strongly
Disagree
Disagree Uncertain Agree Strongly
Agree
A Course Content
A.1 Lectures were well organized 1 2 3 4 5
A.2 Learning objectives and outcomes met 1 2 3 4 5
A.3 Course content covered 1 2 3 4 5
A.4 Theories / concepts were presented
clearly 1 2 3 4 5
A.5 Relevant references/reading materials
were recommended 1 2 3 4 5
B Conduct/Delivery of lecture
B.1 The lecturer came prepared for the lecture 1 2 3 4 5
B.2 The lecturer was punctual 1 2 3 4 5
B.3 Students were encouraged to ask
questions 1 2 3 4 5
B.4 Lecturer dealt effectively with my
questions 1 2 3 4 5
B.5 Used examples and/or case studies to
provide practical insight 1 2 3 4 5
C Student Centred Learning
C.1 Encouraged group activities/discussions 1 2 3 4 5
C.2 Facilitated Individual/group presentations 1 2 3 4 5
C.3 Provided sufficient time during the
lecture to discuss and express views 1 2 3 4 5
C.4 New and useful knowledge was gained by
following this lecture/series 1 2 3 4 5
Lecturer/Resource person :
46
01. How often do you use the main library of the University of Colombo?
………………………………………………………………………………………….
……………………………………..…………………..……………………………….
………………………………………………………………………………………….
………..……………….………………………………………………………………..
………………………………………………………………………………………….
02. How effective is the course administration and any suggestions for improvements?
………………………………………………………………………………………….
………...........………………………………..…………………………………………
………………….………………………………………………………………………
…………………………….……………………………………………………………
……………………………………...……..……………………………………………
……………………………………………….…………………………………………
03. List the things you would like to recommend to improve the physical learning
environment.
…………………………………………………………………………………………………...
........………………………………..…………………………………………………………….
……………………………………………………………………..…………………………….
…………………………………………………………………………………………………...
……..…………………………………………………………………………………………….
…………………………………………………………………………………………………...
……………...……………………………………………………………………………………
.…………………………………………………………………………………………………..
…………………………………………………………………………………………………...
…………………………………………………………………………………………………...
47
Annexure II
Transforming Our World: The 2030 Agenda for Sustainable Development
Baseline Survey of Sustainable Development Goals
Instruction: Mark (√) on the most appropriate number against each of the following.
Key: (SD) Strongly Disagree, (D) Disagree, (N) Neutral, (A) Agree, (SA) Strongly Agree
SD D N A SA
1 The program is supportive in developing:
1.1 For life-long learning
1.2 Promotions and confirmation
1.3 Further Education
2 The program is supportive in developing the following skills:
2.1 Problem-solving
2.2 Critical thinking
2.3 Creativity
2.4 Teamwork
2.5 Communication
2.6 Conflict resolution
3 Through the program that you follow, you acquire the knowledge and skills needed to promote:
3.1 Sustainable lifestyles
3.2 Human rights
3.3 Gender equality
3.4 A culture of peace and non-violence
3.5 Global citizenship
3.6 Appreciation of cultural diversity
4 SDG related keywords addressed in the program, please √ all relevant
Zero Hunger Disaster Relief Poverty
eradication
Responsible
Consumption
Good Health and
Wellbeing
Climate Action Gender
Equality
Blue Economy
Clean Water Biodiversity Sanitation National Policy
Sustainable
Energy
International
Agreements
Productive
Employment
Rule of Law
Economic
Development
Human Rights Research,
Innovation
Access to Justice
Sustainable
Industrilization
Human
Security
Address
Inequalities
Accountability
and Transparency
Promote
inclusion
Legislation Sustainable
cities
Political
Representation
Vulnerable
Communities
Debt Relief United
Nations
International
Organization
5 What SDG Goals have been addressed in your course, please √ all relevant goals
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
48
Annexure III
Faculty of Graduate Studies
University of Colombo
FORMAT FOR STUDENT MENTORING SESSIONS
Programme:
……………………………………………………………………………………………………………
……………………
Conducted by: ……………………………………………………………………… Date &
Time: ………………………………
Venue: ………………………………………………
Matters Attended Action to be taken/Forwarded for
further actions (if relevant)
49
Annexure IV
Ethics Review Committee
Faculty of Graduate Studies
Application Form for Ethical Clearance
For Office Use Only:
Application Number: FGS/ERC/20___/______ Date Received:
___/___/20___
Review Type: Exempted/Expedited Review/Full Committee Review
Reviewers: 1. 2.
IS/ICF Reviewers: 1. 2.
Decision:
Approve/Conditional Approval/Resubmit/Reject
ERC Meeting Date:
This application should be filled and signed by the principal investigator who requests ethical
approval for a research project. All the co-investigator should provide consent to submit the
application to ERC/FGS by signing the application. Please read the guidelines for application
available at FGS website carefully before filling the application. Please note that ERC/FGS
accepts applications only from students enrolled in FGS and the Academic Staff Members/visiting
Lecturers attached to the FGS.
Part A – Basic Information
1. Title of the Research Project: Enter title of the research project here
2. Details of the Investigators
Title, Name, Designation and Affiliation Role Signature
Principal
Investigator
Supervisor
50
3. Contact Details of the Principal Investigator:
3.1 Postal Address Enter the name of Principal Investigator
3.2 Email Address Enter the name of Principal Investigator
3.3 Telephone Enter the name of Principal Investigator
4. Nature of the study:
Observational/non-interventional Clinical trial (investigator initiated)
Research database/information system Sponsored clinical trail
Other
5. Study Setting:
6. Proposed starting (initial date of enrolment of participants) and ending (completion
of data collection) dates (retrospective approval will not be given to the projects already
started)
Start Date: End Date:
7. Has the relevant Board of Study approved the research project (if applicable)?
Yes : No:
If Yes, Details:
8. Has ethics approval for this study been requested earlier from ERC, FGS/UOC or
another ERC? (if you have received ethics approval already, please attach a copy of the
approval)
Yes : No:
Details:
9. Funding (if any)
Name and Address of the funding source:
Amount:
10. Do you believe the proposed project has conflicts of interest?
Yes : No:
If Yes, Details:
51
Part – B – Reviewer Check List
(Applicant should indicate the number of the protocol section where each issue is addressed in
their research proposal. If a particular issue in not relevant to your study indicate that as ‘NA’)
Social Value Protocol
Page/s
Reviewer Evaluation
Acceptable Comments
Yes No N/A
1 Benefits of the study to the community /
society
2 Plan for dissemination of study findings
3 Scientific importance of the study
Scientific validity Protocol
Page/s
Reviewer Evaluation
Acceptable Comments
Yes No N/A
1 Title
2 Research problem
3 Research questions/hypothesis
4 Objectives
5 Study setting
6 Study design
7 Study population (giving inclusion
exclusion criteria)
8 Sample size
9 Sampling method
10 Measurements / variables
11 Study instruments
12 Procedures to ensure quality of data
13 Plan for analysis
14 Ethical considerations
15 Budget (if relevant)
16 Work plan and time frame
17 Justification for a replication study, if
your study is a repl..
Risk Benefit Assessment Protocol
Page/s
Reviewer Evaluation
Acceptable Comments
Yes No N/A
1 Potential risks to the participants
2 Potential benefits to the participants
3 Justification for risks against benefits
Steps taken to minimize risks
4 Support provided to participants
(medical, educational, other)
52
Participants rights and consent Protocol
Page/s
Reviewer Evaluation
Acceptable Comments
Yes No N/A
1 Procedure for recruiting the participants
2 Information provided to the participants
3 Procedure for obtaining informed
consent
4 Procedure for obtaining proxy consent
5 Procedure for obtaining assent
6 Procedure for withdrawing consent
7 Incentives provided to participants
8 Procedure for participants to ask
questions / register complaints
9 Participants right to decline consent
without losing entitled benefits
Confidentiality and Privacy Protocol
Page/s
Reviewer Evaluation
Acceptable Comments
Yes No N/A
1 Steps to ensure confidentiality of data
2 Justification for collecting personal
identification data
3 Steps taken to ensure privacy during data
collection
4 How long data and samples will be kept
5 Who will have access to the data
6 Procedure for storage of data and
samples
7 Procedure for disposal of data
Fair participant selection and
vulnerability
Protocol
Page/s
Reviewer Evaluation
Acceptable Comments
Yes No N/A
1 Justification for selection of study
population
2 Justification for conducting the study in
a vulnerable population
53
Responsibilities of the researcher Protocol
Page/s
Reviewer Evaluation
Acceptable Comments
Yes No N/A
1 Ethical, legal, financial issues related to
the study
2 Any conflicts of interest and how the
researcher plans to manage them
3 Permissions from relevant institutions /
authorities
4 Collaborations with the relevant
stakeholder
Provision of medical / psychological care
to the participants
5 Qualifications of the research team to
handle the research study
Foreign funded studies Protocol
Page/s
Reviewer Evaluation
Acceptable Comments
Yes No N/A
1 Justification for conducting the study in
SL
2 Relevance of the study to SL
3 Post research benefits to SL
4 The sharing of intellectual property
rights
5 How the results will be conveyed to
authorities in SL
Information sheet / Consent form Section
in Info.
sheet
consent
form
Reviewer Evaluation
Acceptable Comments
Yes No N/A
1 Purpose of the study
2 Voluntary participation
3 Duration of the study and
responsibilities of the participants
4 Potential benefits
5 Risks, Hazards, Discomforts
6 Incentives / Reimbursements
7 Confidentiality
8 Contact person for the participants
9 Understanding of information provided
by the researcher
10 Agreement of the participant to provide
information / samples
11 Appropriate translation of the
information sheet
12 Appropriate translation of the consent
form
54
For Office Use Only - To be filled by the Reviewers:
Decision of the Reviewer: Approved
Conditional Approval (please mention the conditions below)
Resubmit
Reject
___________________________ _________________________ __________________
Name of the Reviewer Signature Date
Comments of the Reviewer: (To share with the student)
…………………………………………………………………………………………………...........…
……………………………..…………………………………………………………….………………
……………………………………………………..…………………………….………………………
…………………………………………………………………………...……..………………………..
…………………………………………………………………….……………………………………..
……………………………………………………………...……………...…………………………….
……………………………………………………….…………………………………………………...
………………………………………………..…………………………………………………………..
………………………………………...………………………………………………………………….
……………………………………………………………...……………...…………………………….
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………………………………………………..…………………………………………………………..
………………………………………...………………………………………………………………….
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