MODULE
The Art of Shorthand
Prepared by:
SHAMSAIDA M. ABANTASBBTE 3-2
Prof. SHERYL MORALESSubject Teacher
VIRGINIA A. GALMANCopyreader
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The Value of Shorthand
Gregg shorthand is one of the most valuable subjects you will learn. There
are several reasons why such a powerful statement is true.
First of all. Shorthand is a lifelong personal skill which relieves one from
the drudgery of writing longhand. Shorthand makes it possible for most people to
write three or four times faster than their longhand writing speed. Over a lifetime
this saves a tremendous amount of time.
All personal notes, such as shopping lists, telephone messages,
reminders, and “to do” lists, can be written in shorthand. To the student,
shorthand is particular valuable. The shorthand writer takes notes completely and
easily while the longhand writer struggles and often misses important
information. In the library, the shorthand writer saves valuable time in making
research notes.
Professionals in all occupations find their jobs made easier and more
efficient if they know shorthand. News reporters use shorthand when listing facts
for a news story. Lawyers of a case, managers in a wide variety of jobs use
shorthand to record instructions given to them by their supervisors. Professionals
in all occupations and citizens pursuing active roles in civic organizations use
shorthand in order to make notes in meetings.
Most secretaries use shorthand. They use it for taking dictation of letters
and for the personal and administrative uses already discussed. The best paying
secretarial jobs require shorthand. For those secretarial jobs which do not require
shorthand, the person having shorthand skill is preferred for employment. Once a
person has a secretarial job, shorthand skill is most likely to be required for
promotion to even better jobs. Shorthand skill pays too. Typically, people who
know shorthand earn between $1000 and $3000 a year more than those who do
not have this skill.
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Another benefit derived from the study of Gregg Shorthand is that other
skills grow as one learns shorthand. Many people who have never considered
themselves particularly strong students of English are amazed at how much the
study of shorthand improves their knowledge of punctuation, grammar, and word
usage.
The Study of Shorthand
The speed with which you learn to read and write Gregg Shorthand will
depend largely on two factors-the time you devote to practice and the way in
which you practice. If you practice efficiently, you will be able to complete each
lesson in the shortest possible time and derive the greatest possible benefit.
Before you begin, select a quiet place in which to practice. Do not try to
practice while listening to music, watching television, or carrying on a
conversation.
Did you find it interesting? The next page will let you familiarize different
shorthand stokes.
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Module 1
StenographyThe Art of Shorthand
What this Module About
Hello, dear students! I am happy to see you again. I hope that you will find this
module interesting and exciting. This module is a continuation of what we have studied
last semester - the shorthand writing.
What you are expected to learn
In this module, you are expected to:
1. familiarize the shorthand strokes of words ending –ing, -ings, -ly, -ingly, -ily;
sounds of ted, ded, dit;
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2. write the shorthand strokes correctly;
3. read these shorthand strokes for at least 40 words a minute.
STOP
LOOK LISTEN
How to learn from this module
I would like you to realize how good it is when you are able to write shorthand
strokes: the advantages that you can get when you are writing ten times (10x) faster
than the ordinary way, the excitement when you can read these strokes and apply it to
your daily life especially when you are in a hassle of schooling time.
Do not get tired of writing shorthand strokes. This is just simple and easy. It will
lead you to write faster. Take down notes of the important details.
Answer the activities that follows in the best way you can. Don’t look at the key
to correction. Always remember that “practice makes perfect”. Don’t give up easily.
Good Luck!!! You can do it.
Getting Started
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Prepare the materials such as your writing pen and yellow sheets of paper or steno pad.
You can call a friend to help you watch over your time limit.
PRE-TEST
Directions: Write the letter of the shorthand stroke in Column B that corresponds with the longhand words in Column A. Write your answer on the space
provided to the left side.
Column A Column B
______ 1. interesting a.
______2. accepted b.
______3.–ingly c.
______4. family d.
______5. findings e.
______6.-ted f.
______7. extremely g.
______8. –ings h.
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______9. editor i.
______10. -ded j.
______11. temporarily k.
______12 –ily l.
______13. -dit m.
______14. collected n.
______15.–ing o.
______16. –ly p.
______17. fairly q.
______18. provided r.
______19. meetings s.
______20. likely t.
______21. singing u.
______22. shaped v.
______23. briefly w.
_______24. insisted x.
_______25. deduct y.
_______26. detail z.
_______27. acted aa.
_______28. highly bb.
_______29. easily cc.
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_______30. credited dd.
Do you find it hard? Don’t worry, remember the saying, “Practice makes perfect”.
Lesson 1Stenography
EXPECTED OUTCOMES:
a. Familiarize yourself with the shorthand stroke of words ending in –ing, -ings, -
ly, -ingly, -ily, sound of -ted, -ded and -dit together with different brief forms
and phrases.
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Class, you just have to concentrate on studying this lesson and you will be able to
b. Learn how to transcribe long hand words into shorthand strokes as well as
reading on it.
c. Appreciate the value of writing shorthand.
d. Practice shorthand writing.
Word Ending –ing (Symbol –ing/ __ )•Represented by a disjoined single dot
Examples:
1. doing ________ 6. hiring _________ 11. knowing _______
2. hearing ________ 7. interesting ________ 12. thinking _______
3. sharing ________ 8. loving _______ 13. dancing _______
4. singing ________ 9. jumping ________ 14. crying _______
5. feeding ________ 10. staying ________ 15. drinking _______
Word Ending –ings (Disjoined left s / ___ )•Represented by a disjoined left s
Examples:
1. dealings _______ 6. feelings________ 11. meetings________
2. earnings_______ 7. findings_______ 12. openings________
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3. filings_________ 8. cllipings_______ 13.lightnings________
4. armings_______ 9. blackings______ 14. buildings________
5. campings_______ 10 dialings________ 15. feedings_________
Word Ending –ly (Symbol e/ ___ )•Represented by a slanting small circle connected at the end
Examples:
1. briefly________ 6. early________ 11. greatly________
2. costly________ 7. extremely________ 12. highly________
3. absently_________ 8. fairly_______ 13.likely________
4. nearly________ 9. only________ 14. sincerely_______
5. alternately_________ 10 desolately_______ 15. lovely________
Word Ending –ingly (Disjoined e/ ___ )•Represented by a disjoined e or a slanting small circle
Examples:
1. accordingly ________ 4. increasingly______ 7. seemingly________
2. knowingly_________ 5. interestingly_________ 8. willingly_________
3. convincingly________ 6. exceedingly________ 9. seemingly_______
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Word Ending –ily ( Flattened e circled/ ___ )•Represented by a flattened e circle connected at the end.
Examples:
1. easily_______ 6. necessarily________ 11. steadily_________
2. family_______ 7. readily_________ 12. temporarily_________
3. bloodily ________ 8. angrily _________ 13. happily ___________
4. imaginarily _________ 9. luckily ________ 14. ordinarily _________
5. primarily_________ 1o. sanitarily _________ 15. voluntarily________
Sound of Ted (blend of t and d/ ______ )•Represented by the blending of t and d stroke
Examples:
1. accepted________ 6. completed_________ 11. invested_________
2. assisted_________ 7. dated_________ 12. listed_________
3. acted___________ 8. insisted________ 13.steadily, study__________
4. collected________ 9. instead_________ 14. today_________
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5. debated________ 10. elected_________ 15. supported_________
Sound of Ded (blend of t and d/ ______ )•Represented by the blending of t and d stroke. Same as the sound of Ted
Examples:
1. added________ 6. graded________ 11. needed_________
2. deduct________ 7. guided________ 12. provided________
3. recorded________ 8. worded________ 13. encoded________
4. aided_________ 9. recommended_______ 14. branded_________
5. apprehended_______ 10. deduce________ 15. handed________
Sound of Dit (blend of t and d/ ______ )•Represented by the blending of t and d strokes. Same as the sound of Ted and Ded
Examples:
1. audit_______ 6. credited________ 11. edit_________
2. credit_______ 7. detail________ 12. editor________
3. addition_______ 8. rapidity_______ 13. solidity________
4. condition_______ 9. heredity_______ 14. lucidity_______
5. timidity_______ 10. validity______ 15. expedition_______
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Brief Forms and Derivatives
Examples:
1. a, an _________ 10. advertise ________
2. about _________ 11. advertisement ________
3. acknowledge __________ 12. After ________
4. afternoon __________ 13. anniversary ________
5. am __________ 14. any ________
6. and __________ 15. appropriate ________
7. disadvantage __________ 16. it, at ________
8. are, our, hour __________ 17. appropriately ________
9. advantage __________ 18. acknowledgement_______
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Brief-Form Phrases
Examples:
1. has been ________ 11. we have been ________
2. has been able ________ 12. I will not be able ________
3. has not been able ________ 13. I am ________
4. it has been ________ 14. I am glad ________
5. I have been ________ 15. of our ________
6. I have not been ________ 16. we have not been ________
7. we will be able ________ 17. we have been able ________
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8. we have not been able______ 18. We will be ________
9. it will be ________ 19. It has been able ________
10.we have been ________ 20. It will be able _________
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Additional Knowledge:
When transcribing the following titles, remember to capitalize the first letter and use a period.
The abbreviation Ms. is used:
1. When a woman ‘s marital status is not known.2. When a woman has indicated that she prefers this title.3. When a woman’s marital status is not considered relevant to the situation.
The title Miss is capitalized but should not be followed by a period because it is not an abbreviation.
Wrong: Miss. Correct: Miss
___________ Ms. __________Dr.
___________Mr. __________Mrs.
Now that you have familiarized yourself with the strokes of words ending in - ing,
-ings, -ly, -ingly, -ily; sounds of ted, ded, dit, let us test what you have learned from the
lesson by doing the following activities. Good luck!
ACTIVITY 1
Direction: Transcribe the following words into shorthand strokes.
A. Words Ending (-ing, -ings, -ly, -ingly, -ily) and Sound of ted, ded and dit.
1. doing ________ 16. likely _________
2. feeding ________ 17. family _________
3. openings ________ 18. monthly _________
4. costly ________ 19. bloodily _________
5. sincerely ________ 20. instead _________
6. truly ________ 21.today _________
7. easily ________ 22. recommended _________
8. primarily ________ 23. addition _________
9. listed ________ 24. edit _________
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10. deduct ________ 25. supported _________
11. provided ________ 26. happily ________
12. solidity ________ 27. collected ________
13. loving ________ 28. encoded ________
14. earnings ________ 29. heredity ________
15. feedings _________ 30. detail ________
B. Brief Forms, Derivatives and Phrases
1. about _______ 11. after _______
2. anniversary _______ 12. are, our, hour, _______
3. has been _______ 13. I will not be able _______
4. I have not been _______ 14. we have not been _______
5. advantage _______ 15. appropriately _______
6. it, at _______ 16. it has been _______
7. I am glad _______ 17. it will be _______
8. acknowledge _______ 18. after _______
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9. appropriate _______ 19. of our _______
10. has not been able _______ 20. we will be able _______
ACTIVITY 2
Directions: Transcribe the following sentences in shorthand. Write your answers on the space provided.
1. The findings of the audit indicate that this has been a costly year.
________________________________________________________________
2. We will credit your account accordingly.
________________________________________________________________
3. We have several meetings scheduled early.
________________________________________________________________
4. We readily furnished the needed details.
________________________________________________________________
5. Mr. Johnson willingly collected the information and provided it to us.
________________________________________________________________
6. I will not be able to acknowledge your letter by June 15.
________________________________________________________________
7. We will be able to print the advertisement in an hour.
________________________________________________________________
8. Mrs. Brown was assisted in making the appropriate changes in the daily report.
________________________________________________________________
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9. It is not necessarily an advantage to deduct the interest in advance.
________________________________________________________________
10. Our store will hold an anniversary sale early next month.
________________________________________________________________
Let us examine how far you have gone in familiarizing with the different
shorthand strokes. Answer the self-check exercise below.
SELF-CHECK
Directions: Read the following paragraphs as fast as you can for at least 40 words a minute and transcribe it into shorthand. Good luck!
1. Policy Changes
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
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REFLECTIONS:
How did you find the activity? Did you find it challenging? I know that it is not easy to remember all the different kinds of shorthand strokes in a short period of time. Do not lose hope; everything will get easier as you go along. Try to master how to read and write shorthand strokes by practicing and doing it as a habit. Just remind yourself with the strokes when you do not have anything to
________________________________________________________________
_______________________________________________________ [62 words]
2. Auditing of Records
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
_______________________________________________________[100 words]
3. Company Newsletter
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________[66 words]
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Good luck!!!
POST TEST
Directions: Read the following words and transcribe into shorthand. Write your transcription on the space provided.
___________ 1. interesting ____________16. -ly
___________2. accepted ____________17. fairly
____________3.–ingly ____________18. provided
____________4. family ____________19. meetings
____________5. findings ____________20. likely
____________6.-ted ____________21. singing
____________7. extremely ____________22. shaped21
____________8. –ings ____________23. briefly
____________9. editor ____________24. insisted
___________10. -ded ____________25. deduct
___________11. -temporarily ____________26. detail
___________12 –ily ____________27. acted
___________13. -dit ____________28. highly
___________14. collected ____________29. easily
___________15.–ing ____________30. credited
Key to Correction:
PRE-TEST
1. bb 6. w 11. y 16. a 21. cc 26. u2. dd 7. b 12. g 17. l 22. d 27. h3. f 8. m 13. aa 18. t 23. c 28. x4. z 9. s 14. o 19. e 24. p 29. v5. n 10. r 15. k 20. q 25. j 30. i
ACTIVITY 1
A. Words Ending (-ing, -ings, -ly, -ingly, -ily) and Sound of Ted, Ded and Dit.
1. doing ________ 16. Likely _________
2. feeding ________ 17. Family _________
3. openings ________ 18. Monthly _________
4. costly ________ 19. bloodily _________
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5. sincerely ________ 20. Instead _________
6. truly ________ 21.today _________
7. easily ________ 22. Recommended _________
8. primarily ________ 23. Addition _________
9. listed ________ 24. Edit _________
10. deduct ________ 25. Supported _________
11. provided ________ 26. happily _________
12. solidity ________ 27. Collected _________
13. loving ________ 28. Encoded _________
14. earnings ________ 29. Heredity _________
15. feedings_________ 30. Detail _________
B. Brief Forms, Derivatives and Phrases
1. about __________ 11. after __________
2. anniversary __________ 12. are, our, hour, __________
3. has been __________ 13. I will not be able __________
4. I have not been__________ 14. we have not been _________
5. advantage __________ 15. appropriately __________
6. it, at __________ 16. it has been __________
7. I am glad __________ 17. it will be __________
8. acknowledge __________ 18. after __________
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9. appropriate __________ 19. of our __________
10. has not been able _________ 20. we will be able __________
ACTIVITY 2
1. ________________________________________________________________
2. ________________________________________________________________
3. ________________________________________________________________
4. ________________________________________________________________
5. ________________________________________________________________
6. ________________________________________________________________
7. ________________________________________________________________
8. ________________________________________________________________
9. ________________________________________________________________
10.________________________________________________________________
SELF-CHECK
1. Policy Changes
Dear Mr. Green;
We have briefly reviewed the findings of the enclosed study, and we will be able
to revise our policies accordingly. Some of these changes will be quite costly and
cannot be made very easily. After these changes are made, however, the
operations of our organization should be improved greatly.
2. Auditing of Records
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Mr Gates;
On June 15 our books will be audited by an independent firm of auditor. A
detailed study of our credit history will be included in their audit. The auditors will
arrive at our studios at 9 o’clock. Please see that they are provided access to all
our records that are needed for their audit. Our editors should be instructed to
cooperate fully with the auditors.
I will be glad when the auditors finish and leave. The operations of the auditors
upset the members of the staff. Fred Harvey
3. Company Newsletter
Date: April 16, 19—
To: Lee Smith, Vice President
From: Karen Brown
Subject: Newsletter
Enclosed is the first edition of our company newsletter. I hope that you enjoy it.
You will be receiving copy if this newsletter once a month from now on. Please
send us any suggestions you may have on how we can make it even better.
POST TEST
1. _______________ 16. _______________
2. _______________ 17. _______________
3. _______________ 18. _______________
4. _______________ 19. _______________
5. _______________ 20. _______________
6. _______________ 21. _______________
7. _______________ 22. _______________
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8. _______________ 23. _______________
9. _______________ 24. _______________
10. _______________ 25. _______________
11. _______________ 26. _______________
12. _______________ 27. _______________
13. _______________ 28. _______________
14. _______________ 29. _______________
15. _______________ 30. _______________
SCORE SHEET
Highest Possible
Score
Passing Score
Equivalent Remarks
PRE-TEST 30 21 Very Good Review strokes againACTIVITY 1-A 30 17 Good Review the lessonACTIVITY 1-B 20 5 Failed Study hardACTIVITY 2 30 30 Excellent You have a future
SELF-CHECK 30 8 Needs Improvement
Scan the lesson again
POST-TEST 30 13 Fair Practice more
Ratings for 30 Items
1-5 Failed6-10 Needs Improvement11-15 Fair16-20 Good21-25 Very Good26-30 Excellent
Ratings for 20 Items
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1-5 Failed6-10 Good11-15 Very Good16-20 Excellent
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Reference: Zoubek, Charles E. Gregg Shorthand, College Book 2, Centennial Edition, Mandaluyong City, Cacho Hermanos Inc, 1991
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