Name of Club _____________________________________________
Start Date _____________________________________________
End Date _____________________________________________
VISION: (brief statement stating why your Club wants to set up a Women’s and Girls’ section)
OVERALL AIMS 1.
2.
3.
4.
5.
6.
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WELSH RUGBY UNION WOMEN’S CLUB DEVELOPMENT PLAN
NEW TEAM ONLYGATHERING INFORMATION
OBJECTIVE METHOD WHO BY TARGET DATE COST ACHIEVEMENTS
Research the feasibility of setting up a women’s & girls’ section & the work involved
Contact local development office &, WRU Community Development manager for advice & support
Founder member
Approach committee for approval Founder member & development officer
Conduct a feasibility study / SWOT analysis (appendix 1)
Founder member & development officer
Contact existing teams for advice & possibility of partnership
Founder member
Identify voluntary positions which need filling e.g, coaches, administrative staff, players etc
Founder member & development officer
Arrange an inaugural meeting of interested parties
Founder member
Complete the following action plan Founder member
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Example SWOT analysis
STRENGTHS
WEAKNESSES
OPPORTUNITIESCatchment areaAccessibilityLinks with Secondary schools – list schools and contacts within catchment area Links with FE colleges & universities – list those within catchment areaPublic transportPartners & sponsorsClub development planFunding opportunities
THREATSOther teams – find out if neighbouring teams have a women’s section and the impact that you will have on that team. How many players do they have? Could you work together? Funding issuesOther sports clubsLocation of opposition re: competition for players, ease of arranging fixturesPrejudice
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TeamsNumbers of players
Numbers of volunteers – what & who(women’s & girls’ co-ordinator ,manager,
coaches & qualifications, referee, first aid, child protection, administration, etc
Volunteer co-ordinator, Player recruitment strategy;
Facilities: changing rooms, toilets, equipment, storage, etc
Flood lightsPitch time availability
Club/committee supportExisting junior section
Club reputation
Page 4 of 16
DEVELOPING CLUB COMMITTEE / ADMINISTRATION
OBJECTIVE METHOD WHO BY TARGET DATE COST ACHIEVEMENTS
ExampleTo recruit at least 3 members to look after the admin details of the section (W&G coordinator, Chairman, secretary, treasurer, volunteer officer etc.)
Host an inaugural meeting of interested parties to assign volunteer positions
Founder of Women and Girls section
By 15/5
Page 5 of 16
VOLUNTEER RECRUITMENT
OBJECTIVE METHOD WHO BYTARGET
DATE COST ACHIEVEMENTS
ExamplesTo recruit 1 senior coach & 1 assistant for each team
E.g. Contact DOE.g. Identify suitably qualified or potential coachesE.g. Book coaching course if required)
E.g. Volunteer Officer By 16/6 E.g. Meeting with RDO on 25/5
Course on 13/5
Page 6 of 16
PLAYER RECRUITMENT & RETENTION
OBJECTIVE METHOD WHO BYTARGET
DATE COST ACHIEVEMENTS
Examples To recruit 20 senior players E.g. Taster Days at Club
E.g. Visit to local 6th Forms and UniversitiesE.g. Posters at local Leisure centres
E.g. W & G co-ordinatorMarketing Person
By end of JuneBy end of June
E.g Event confirmed 3/74 visits booked 23-25/6Posters created 28/6
To build links with local secondary school
E.g. Club coaches to run sessions in schoolsE.g. Club development day
Page 7 of 16
PLAYING OPPROTUNITIES / COMPETITION
OBJECTIVE METHOD WHO BY TARGET DATE COST ACHIEVEMENTS
ExamplesE.g. Find out existing Women & Girls activity in the area (i.e. schools, universities etc.)
E.g. Contact WRDM E.g. Secretary E.g. Collate info by 20/5
E.g. Info received 15/5
E.g. Organise a festival
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COMMUNICATIONS, MARKETING AND PROMOTION
OBJECTIVE METHOD WHO BY TARGET DATE COST ACHIEVEMENTS
ExamplesE.g. To develop a website for the section or to add to the existing website
E.g. Contact person for existing website OR nominate someone to take on new website
E.g. Press & Publicity Officer E.g. By
31/5
E.g. Website not set up for club, so meeting with web designer on 28/5
E.g. Produce publicity leaflet & poster E.g. Agree content, obtain printing quotes, distribution plan.
Page 9 of 16
FUNDING
OBJECTIVE METHOD WHO BY TARGET DATE COST ACHIEVEMENTS
ExampleE.g. To secure a kit sponsor E.g. Create a portfolio to deliver to
local businessesE.g. Marketing / Press & Publicity E.g. 31/5
E.g. Portfolio done and sent out 20/5
e.g. Apply for SCW funding E.g. Arrange meeting with RDO to assist completion of community chest application form
Page 10 of 16
WELFARE & EQUITY
OBJECTIVE METHOD WHO BY TARGET DATE COST ACHIEVEMENTS
All volunteers involved with under 18’s to be CRB checked
Invite club child protection officer to meeting to issue forms & instructions
SecretaryOngoing Nil
All players to be issued with photo permission forms
Available from WRU Team managerOngoing Nil
Player medical details available at all training sessions & games
Completed on back of registration cards Player/team managerOngoing Nil
Player emergency contact details available at all training sessions & games
Completed on back of registration cards Player/team managerOngoing Nil
Page 11 of 16
FACILITIES & EQUIPMENT
OBJECTIVE METHOD WHO BY TARGET DATE COST ACHIEVEMENTS
ExamplesE.g. Determine requirement for facilities & equipment
E.g. Carry out an audit of club facilities & equipment
E.g. Treasurer
E.g. List equipment needed against that already availableE.g. Price required equipment
E.g. Coaches
Page 12 of 16
HINTS
DEVELOPING THE CLUB COMMITTEE / ADMINISTRATIONStart the Committee with some of the following posts: Club Chairman, Women’s & Girl’s Co-ordinator, Treasurer, Secretary, Team Managers, Press & Publicity Officer, Social Secretary, Fixtures Secretary, Marketing Officer, Volunteer officerGrow the Committee: The more people the less each one has to doCreate specialist positions E.g. Web MasterTraining courses for club officials
VOLUNTEER RECRUITMENTCoaching and Refereeing Courses for existing membersFirst Aid/Sports MedicLinks to local coaching organisationsLinks to local referees societiesAdvertise opportunities (CRB checks)
PLAYER RECRUITMENT & RETENTIONDatabaseTaster Days/Club development daysLinks with schools & universities (e.g. target Freshers Week)Links with other local clubs for joint sessions and position specific clinicsBuddy SystemsExit routes - senior clubs & regions
COMPETITIONFriendly fixturesEnter WRU league & cupOrganise club tournaments & festivals
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COMMUNICATION & PROMOTIONSSenior & Youth Club LinksSchool-club linksDevelop web pageLinks to WRU Web sitePosters & leafletsMember contact detailsLiaison with local schools, colleges & Universities
FUNDINGMembershipMatch FeesSponsorship – i.e. kit, programmePlayer SponsorshipCommunity ChestSportsmatch
WELFARE & EQUITY Training NeedsPriority AreasCodes of ConductCRB ChecksChild Protection Policy
FACILITIES & EQUIPMENTPitch Availability (for training and matches)Floodlight access for evening winter trainingEquipment – Balls, Cones, Tackle Bags, Tackle Suits, Shields, Scrum Machine access
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KEY CONTACTS / ROLES & RESPONSIBILITIES
WCRM - Women’s Community Rugby Manager (see Start-up Handbook for details)RDO - Rugby Development Officer (CRM will know who the RDO is for your area)CRC - Community Rugby Coach (RDO can put you in touch for links with schools)SDO - Sports Development Officer (based at Local Authority and are responsible for many sports in the area)
Page 15 of 16
This Action Plan has been agreed between the rugby club officials of the women’s committee, the men’s committee and the Welsh Women’s Rugby Union
Men’s Rugby Club Chairman
Signed………………………………… Name……………………………………….. Date….……
Women’s Rugby Club Chairman
Signed………………………………… Name……………………………………….. Date….……
WRU WCRM
Signed…………………………………. Name………………………………………... Date……….
Page 16 of 16
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