Gateway to
washinGton DC, UsaMay 4-7, 2017
19TH ANNUAL CONFERENCE OF
THE INTERNATIONAL SOCIETY FOR BIPOLAR DISORDERS
SPONSORED SYmPOSIUm
mANUALw w w . i s b d 2 0 1 7 . c o m BIPOLAR DISORDERS: AdvAnces in UnderstAnding AroUnd the globe.
1
Dear Sponsor, We are happy to present you with the 19th Annual Conference of The International Society for Bipolar Disorders Sponsored Symposium Manual. This manual covers important information and is designed to assist you in preparing for your symposium. We trust that you will find it helpful and suggest that you read all of the information presented. It will take you very little time now and could save you a great deal of time later. Please do not hesitate to contact us, your Project Team, for further information or assistance. Kind regards, Robert Nesbitt Senior Meeting Planner +41 22 9080488 ext. 590 [email protected]
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Table of contents
SECTION 1: Contact Information 3
Kenes Contacts Contractors Contacts
SECTION 2: Deadlines Table 5
SECTION 3: Timetables 6
SECTION 4: Symposia Session Halls 7
Hall Technical Details Supplied AV
SECTION 5: Symposium Advertising 12
SECTION 6: Lead Retrieval Bar-Code Readers 13
SECTION 7: Conference Floor Plans 15
SECTION 8: Shipping, Tariffs, Material Handling and Shipping labels 18
SECTION 9: Symposium Catering 31
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SECTION 1: Contact Information
ISBD 2017 Secretariat Kenes International Organizers of Congresses S.A. Rue François-Versonnex 7 1207 Geneva, Switzerland Tel: +41 22 908 0488 Fax: +41 22 906 9140 www.isbd2015.com Meeting Planner Mr. Robert Nesbitt +41 22 9080488 Ext. 590 [email protected] Programme Coordinator Ms. Joanne Katz +41 22 9080488 Ext. 920 [email protected]
Audio Visual Coordinator For extra AV order and technical rehearsals Mr. Scott Kaye [email protected] Industry Liaison and Sales Associate Ms. Charlotte Lim +31 20 763 01 00 [email protected] Registration Manager Ms. Shelley Kurtz +41 22 9080488 Ext.398 [email protected] Group Hotel Reservation Ms. Tal Shuah +41 22 9080488 Ext.503 [email protected]
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OFFICIAL CONTRACTORS CONTACT INFORMATION
VENUE ADDRESS CRYSTAL GATEWAY MARRIOTT 1700 Jefferson Davis Highway
Arlington, VA 22202
CATERING SERVICES Crystal Gateway Marriott: Mr. Roman Chrost Tel: (703) 271-5107 [email protected] STAND FITTINGS, STORAGE, PLANTS, CLEANING SERVICES, ADDITIONAL FURNITURE HIRE, EQUIPMENT, CARPETING & LABOUR, NATIONAL FREIGHT* Vista Convention Services Ms. Angelika Albino Tel: +1 305 673 1123 [email protected]
*Please contact Vista Convention Services
directly to arrange your order.
HOSTESSES AND TEMPORARY STAFF Destination DC Ms. Becca Cohen [email protected]
CUSTOMS BROKER, CLEARANCE & INTERNATIONAL FREIGHT HANDLING Vista Convention Services Ms. Angelika Albino Tel: +1 305 673 1123 [email protected]
5
SECTION 2: Deadlines Table
Submission of Forms Deadlines
Hotel Reservation for Staff As soon as possible
Badge Order Wednesday, April 19, 2017
Lead Retrieval Wireless Barcode Reader Wednesday, April 19, 2017
Furniture Rental, Graphics Wednesday, April 19, 2017
Payment of Invoice Balance Must be received in full by before the conference opens
Shipments via official freight agent Goods should be custom cleared!
Beginning Monday April 3 until Wednesday April 26, 2017
Direct deliveries to conference venue No earlier than May 1, 2017 otherwise storage fees will apply
6
SECTION 3: Timetables
Registration Timetable*
Thursday May 4 07:00-20:00
Friday May 5 07:00-18:30
Saturday May 6 06:45-18:30
Sunday May 7 07:00-15:00
* Subject to change according to final conference schedule
Industry/International Symposia Timetable
Supporter Date
Session Time
Location
Tecnofarma Thursday, May 4 09:00-14:00 Salon 1-3
Sunovion Friday, May 5 12:15-13:45 Salon 1-3
Med Learning Group Saturday, May 6 07:15-08:15 Salon A+B
7
SECTION 4: Symposia Session Halls
Salon 1-3 (For Symposia taking place in the Salon 1-3 Hall, the Hall will be referred to as Salon 1-3 in all Symposia publications and directional signage.)
* Please Note: The secretariat must be advised as to how many speakers will be seated on the stage by Wednesday April 19. The general stage setting includes decoration, front projection screen in the center, 1 speaker lectern and head table (3 or 4 chairs per table). If a different setting of the stage is required, please contact Robert Nesbitt at [email protected]
Hall Capacity 765 Theatre Style (Staggered)
Ceiling Height 17’ (5.1meters)
Speaker Lectern
Vertical 46” Plasma screen
Head Table
Sufficient seating for up to 3/4 persons * One module will be used. Each module is
6’ wide x 2.5’ (30”) height. 5mm Foam board or similar rigid material is
recommended for branding.
8
Salon A+B (For Symposia taking place in the Salon A+B Hall, the Hall will be referred to as Salon A+B in all Symposia publications and directional signage.)
* Please Note: The secretariat must be advised as to how many speakers will be seated on the stage by Wednesday April 19. The general stage setting includes decoration, front projection screen in the center, 1 speaker lectern and head table (at least 1 module). If a different setting of the stage is required, please contact Robert Nesbitt at [email protected]
Hall Capacity 320 Theatre Style (Staggered)
Ceiling Height 15’ (4.5meters)
Speaker Lectern
Suggested measurements for branding 24” wide x 14” height (see diagram page 11)
Head Table
Sufficient seating for up to 3/4 persons * One module will be used. Each module is
6’ wide x 2.5’ (30”) height. 5mm Foam board or similar rigid material is
recommended for branding.
9
Supplied AV
Congress 7201 ISBDof the 3 -Salon 1
2 x Large front projection screens, image of at least W10xH14 feet.
Data projector, at least 6000 ansi-lumens approx.– incl. the necessary cable between the projector and the lectern.
42" Confidence monitor in front of the head table, showing the same image as being projected on the main screen.
Laptop computer for PowerPoint presentations, incl. English version of Windows and Office, DVD drive, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
Vertical 42" Plasma screen in front of the lectern, facing the audience, projecting a PPT with the name of the speaker (see photo below - resolution of 1920x1080)*
Laser pointer (as back-up - we recommend using the cursor of the laptop computer as a pointer).
P.A. ( sound ) system which covers the hall, incl. 6 wired microphones ( 1 head table, 1 lectern, 4 Q&A ) with stands ( floor/table ), 1 wireless headset microphone and connection to sound from computers ( mini PL plug ) at the lectern.
Audio monitors for the lectern and for the head table.
Lighting system – illuminating the lectern and the head table.
1 x AV technician, to operate the abovementioned systems.
10
Congress 7201 ISBDof the 3 -Salon 1
For demonstration only
For Sponsors’ Symposia being held in Salon 1-3, the company “virtual” banners in front of the lectern Please contact the Audio-Visual Coordinator, Mr. Scott Kaye ([email protected]), in order to design the images according to the required resolution. The “virtual” banners can include the title of the Symposium, the name and logo of the Sponsor and the name and logo of the Congress.
11
Congress 7201 ISBDof the Salon A+B
Large front projection screens, image of at least W10xH14 feet.
Data projector, at least 6000 ansi-lumens approx.– incl. the necessary cable between the projector and the lectern.
Laptop computer for PowerPoint presentations, incl. English version of Windows and Office, DVD drive, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
Laser pointer (as back-up - we recommend using the cursor of the laptop computer as a pointer).
P.A. ( sound ) system which covers the hall, incl. 4 wired microphones ( 1 head table, 1 lectern, 2 Q&A ) with stands ( floor/table ), 1 wireless headset microphone and connection to sound from computers ( mini PL plug ) at the lectern.
Audio monitors for the lectern and for the head table.
Lighting system – illuminating the lectern and the head table.
1 x AV technician, to operate the abovementioned systems.
Podium Spec 47”x 24” (sign area 24” x 14”)
12
SECTION 5: Symposium Advertising Symposium Session Title
If there are any changes to your Sponsored Session title or programs please inform Joanne Katz at: [email protected] Session Hall Signage
Stage Banners (optional) - The following may be displayed (and provided by the Sponsor):
o 1 x free standing vertical sign to be placed on/next to the stage. Maximum dimensions: 150cm wide x 250cm high
o 1 x horizontal sign placed in front the head table facing audience. (For dimensions, see SECTION 4: Symposium Session Halls).
o 1 x vertical sign placed on the speakers’ lectern. Exact measurements, see SECTION 4: Symposium Session Halls
(Not required for Salon 1-3 as the plasma screen will be used)
Free standing signage
The Sponsor is permitted to place up to two signs advertising the Sponsored Session on the day of your session only. Please coordinate
with the Meeting Planner onsite.
Please make sure to bring your own easels if required.
13
SECTION 6: Lead Retrieval Wireless Barcode Reader
Lead Retrieval Wireless Barcode Readers are a helpful tool for collecting Participants contact information. The Mini Scanner
No editing capabilities
Basic participant info
Pocket size
Cost per unit- $300 +VAT + 4% CC surcharge Please Note:
Barcodes on participants' badges contain contact information as supplied by the registrant or the agency responsible for the registration process of that participant. We regret that in some cases, as when group registration is completed by a company, we may not be in possession of the full contact details.
In some cases, the participant does not give his permission to transfer his contact details to any other party. Therefore although he was scanned by your barcode reader we are unable to forward his contact details.
In addition, please note that neither Kenes International nor the Organizing Committee is responsible for the content of the information.
In order to reserve your Lead Retrieval Wireless Barcode Reader, please return the credit card form on the following page.
14
Order Form - Lead Retrieval Wireless Barcode Reader
Please complete the following Order Form and email it no later than Wednesday, April 19 to the attention of Robert Nesbitt at . [email protected]
Please note, if the system is not returned to the Exhibition Manager one hour after the exhibition closing hour, an additional $1500 charge will be made to your credit card. In accordance with the security measures taken by credit card companies, please complete the following form in your own handwriting and sign. Number of Mini Scanners Requested: _______________________ ($300 + 4% CC surcharge per unit)
Company Name for Invoicing: ____________________________________________
Address for Invoicing: _____________________________________________________________________________________
Email Address: __________________________________________ Telephone Number: ______________________________________
Card Type: Visa / MasterCard / AMEX: _______________________
Credit Card Number: _____________________________________
Expiration Date: _________________________________________
Security Digits (on the back of the credit card): ________________
Name of Card Holder: ____________________________________
Date: __________________________________________________ SIGNATURE of Card Holder: _______________________________
15
SECTION 7: Conference floor plans
16
17
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SECTION 8: SHIPPING, TARIFFS, MATERIAL HANDLING AND SHIPPING LABELS
Vista convention services have been appointed as the sole logistics agent for ISBD 2017, please contact directly for any shipping needs CUSTOMS CLEARANCE & FREIGHT HANDLING Vista Convention Services Ms. Angelika Albino Tel: +1 305 673 1123 [email protected] Further details can be found below
ISBD 2017 15 Luxury Hotels 1/2015
Crystal Gateway Marriott
May 4-7, 2017
6901 NW 26th AVENUE
MIAMI, FL 33147
TEL: (305) 673-1123 FAX: (305) 673-8713
WWW.VISTACS.COM
MATERIAL HANDLING
SERVICES
&
RATES
Material Handling Services & Rates
Rates include all labor and equipment required to unload shipment, store up to 30 days in advance at the
warehouse address, deliver to booth, handle empty containers to and from storage and remove shipment from
booth for reloading onto outbound carriers. Please note: 200lbs. minimum for this service.
Per CWT (100 lbs.) Crated and/or skidded Floor Load Shipments
Minimum charge (200 lbs.) These round trip rates apply to crated and/or floor load shipments that can be
Warehouse Rate $119.86 unloaded at the dock without additional handling (such as ground loading,
side door loading, constricted space loading, designated piece loading or
Showsite Rate $125.55 stacked shipments) required.
Per CWT (100 lbs.) Uncrated, Unskidded. Wrapped Shipments and Crated Shipments
Minimum charge (200 lbs.) Requiring Special Handling
Warehouse Rate $166.66 These round trip rates apply to uncrated, unskidded or wrapped shipments.
These rates also apply to shipments that are loaded and charged by cubic
Showsite Rate $174.57 space and/or packed in such a manner to require additional handling (such as
ground loading, side door loading, constricted space loading, designated piece
loading or stacked shipments). FedEX and UPS are included in this category
due to their delivery procedures and documentation.
Per CWT (100 lbs.) Overtime Rates
All rates quoted above are straight time rates. All freight received at the
A 25% surcharge for each occurrence warehouse and/or showsite that must be moved in or out of the booth before
will apply in addition to the above rates. 8:00AM or after 3:30PM on weekdays or all day Saturdays, Sundays or
holidays will be charged in addition to the above rates
Per CWT (100 lbs.) Deliveries to Warehouse AFTER DEADLINE DATE Minimum charge (200 lbs.) Shipments received at the warehouse after 3:30PM or after the deadline
A 25% surcharge for each occurrence date of Wednesday, April 26, 2017 will be charged in addition to the
will apply in addition to the above rates. above rates.
*First Package Small Package Shipments
Cartons and envelopes received at show site without documentation will be
$50.60 delivered without guarantee of piece count or conditions at this rate.
Maximum weight per shipment is 50 lbs.
***Each additional package $37.95
DEADLINE DATE: DEADLINE DATE: DEADLINE DATE: DEADLINE DATE:
WEDNESDAY, APRIL 26, 2017
ISBD 2017 16 Luxury Hotels 1/2015
Crystal Gateway Marriott
May 4-7, 2017
6901 NW 26th AVENUE
MIAMI, FL 33147
TEL: (305) 673-1123 FAX: (305) 673-8713
WWW.VISTACS.COM
Computation of Order: When recording weight, round up to the next 100 pounds.
Crated and/or skidded Floor Load Shipments
Warehouse
We will ship ________lbs. @ $119.86 per 100 lbs. (200 lb. minimum/$239.72) $________
Showsite
We will ship ________ lbs. @ $125.55 per l00 lbs. (200 lb. minimum/$251.10) $ ________
Uncrated, Unskidded Wrapped Shipments and Crated Shipments requiring Special Handling
Warehouse
We will ship ________lbs. @ $166.66 per 100 lbs. (200 lb. minimum/$333.32) $ ________
Showsite
We will ship ________ lbs. @ $174.57 per 100 lbs. (200 lb. minimum/$349.14) $ ________
Overtime Rates All rates quoted above are straight time rates. All freight received at the warehouse and/or showsite that must be
moved in or out of the booth before 8:00AM or after 3:30PM on weekdays or all day on Saturdays, Sundays or Holidays
will be charged a 25% surcharge for each occurrence in addition to the above rates.
Deliveries to Warehouse AFTER Deadline Date
Shipments received at the warehouse after 3:30PM or after the deadline date of Wednesday, April 26, 2017
will be charged 25% surcharge, for each occurrence, in addition to the above rates.
Payment Enclosed $_________
SHIPPING
&
MATERIAL
HANDLING RECAP
We understand that your calculation is only an estimate. Invoicing will be completed from the actual weight as listed on the
inbound bills of lading. Adjustments will be made accordingly. Adjustments must be paid at showsite. If you have any
questions about material handling, please contact Vista Convention Services South, Exhibitor Service Department.
COMPANY NAME: BOOTH #
Shipping and Material Handling Recap
For complete information and descriptions on shipping and material handling refer to: SHIPPING INFORMATON,
SHIPPING INSTRUCTIONS AND MATERIAL HANDLING AND SERVICE RATES forms within this Exhibitor
Service Manual.
DEADLINE DATE: DEADLINE DATE: DEADLINE DATE:
WEDNESDAY, APRIL 26, 2017
ISBD 2017 17 Luxury Hotels 1/2015
Crystal Gateway Marriott
May 4-7, 2017
6901 NW 26th AVENUE
MIAMI, FL 33147
TEL: (305) 673-1123 FAX: (305) 673-8713
WWW.VISTACS.COM
SHIPPING
INFORMATION
Shipping Information
What you should know:
As an exhibitor, you are responsible for providing your carrier with proper delivery and pickup information for your materials,
both in advance and at showsite.
Please prepay all shipping charges. Vista Convention Services South cannot accept or be responsible for collect shipments. All
shipments must be accompanied by a Bill-of-Lading. Shipments received without receipts, freight bills or specified unit counts
(UPS, Federal Express, personal vehicles, etc.) will be delivered to the exhibitor’s booth without guarantee of piece count or
condition. No liability will be assumed by Vista Convention Services South for such shipments. Shipments without certified
weight documents will be estimated by Vista Convention Services South. This estimate will be binding on both parties and no
adjustments will be made after the show closes.
Do not ship uncrated materials to the warehouse! Loose, uncrated or unskidded materials will be accepted at showsite
only. Uncrated shipments received at showsite are charged at higher handling rates than crated, skidded or otherwise self
-contained shipments.
Separate mixed van shipments between crated and uncrated. Clearly identify the weights of each on the Bill-of-Lading.
Otherwise, Vista Convention Services South will invoice the entire load at the uncrated rate and will be unable to adjust the
charges later.
Select your carrier carefully. Shipments received on vehicles that cannot be unloaded at the dock are considered “special
handling” and are charged at higher rates.
All shipments for the show received either in advance or at showsite will be charged material handling by Vista Convention
Services South. Refer to the Material Handling Service and Rates Form.
All material handling rates are roundtrip and are based on incoming weights only. Overtime charges may apply under some
circumstances. Please refer to the Material Handling Service and Rates Form.
If granted permission for early move-in (off-target move-in) by show management and Vista Convention Services South, the
exhibitor is required to use Vista Convention Services South labor for booth installation.
Material Handling includes:
Storing your booth in our warehouse for up to 30 days in advance of the show. (Advance shipments only)
Delivering materials to your booth at showsite.
Removing empty containers from your booth, storing them for the duration of the show, then returning them to your booth at
close of the show.
Moving packed and labeled materials from your booth to the dock area at close of show and reloading them on designated
vehicles based on information provided on your showsite Bill-of-Lading.
Material Handling does not include:
Labor and/or equipment for uncrating, unskidding, assembling, position, leveling, dismantling, recrating and reskidding
machinery and/or equipment for exhibitors. Additional labor to accomplish these tasks may be ordered from the various labor
order forms enclosed. Scheduling any carrier for pick up or delivery of your materials, if other than the official show carrier(s).
ISBD 2017 18 Luxury Hotels 1/2015
Crystal Gateway Marriott
May 4-7, 2017
6901 NW 26th AVENUE
MIAMI, FL 33147
TEL: (305) 673-1123 FAX: (305) 673-8713
WWW.VISTACS.COM
SHIPPING
INSTRUCTIONS
(INBOUND)
TO: ISBD 2017
(Exhibiting Company’s Name & Booth Number)
VISTA CONVENTION SERVICES SOUTH C/O YRC FREIGHT
7600 Preston Drive
Landover, MD 20785
To trace your shipment, please contact the Customer Service Department at (305) 673-1123.
Shipments will be received beginning Monday, April 3, 2017.
Shipments received after the deadline of Wednesday, April 26, 2017 will be charged an additional 25% surcharge.
Shipments received after 3:30PM will be charged an overtime rate.
Advance warehouse receiving hours are Monday through Friday, 8:00AM to 3:30PM
Carriers checking in after 3:30PM Monday through Friday will not be guaranteed unloading.
Warehouse shipments will not be received on weekends or holidays.
SHIPPING DIRECTLY TO SHOWSITE:
All direct shipments to showsite should be addressed/labeled as follows:
Showsite shipments will be received beginning 8:00am - 3:00pm on Thursday, May 4, 2017. SHIPMENTS ARRIVING AT SHOWSITE PRIOR TO THIS DATE AND TIME MAY BE REFUSED BY THE VENUE
AND/OR CHARGED AN ADDITIONAL FEE.
TO: ISBD 2017
(Exhibiting Company’s Name & Booth Number)
C/O VISTA CONVENTION SERVICES SOUTH
Crystal Gateway Marriott
1700 Jefferson Davis Hwy
Arlington, VA 22202
Inbound Shipping Instructions Freight Handling Services:
Vista Convention Services South is prepared to receive your shipment either in advance at our local warehouse or directly at the
exhibit site. You may ship via the carrier of your choice.
Rates are based on the incoming weight of shipments. For rate information, see the MATERIAL HANDLING SERVICE AND
RATES order form. Vista Convention Services South must have payment before forwarding freight.
SHIPPING IN ADVANCE TO THE WAREHOUSE:
All advance shipments to the warehouse should be addressed/labeled as follows:
ISBD 2017 19 Luxury Hotels 1/2015
Crystal Gateway Marriott
May 4-7, 2017
6901 NW 26th AVENUE
MIAMI, FL 33147
TEL: (305) 673-1123 FAX: (305) 673-8713
WWW.VISTACS.COM
SHIPPING
INSTRUCTIONS
(OUTBOUND)
Outbound Shipping Instructions
Shipping Outbound from Showsite
All outbound shipments must be accompanied by an official show Bill-of-Lading.
You may obtain show bills of lading after reviewing your invoice at showsite.
When shipping to separate destinations, a separate Bill-of-Lading is required for each destination.
All outbound shipments should be addressed/labeled as follows:
FROM: (Your Company Name)
BOOTH #:
SHOW NAME: ISBD 2017
LOCATION: Crystal Gateway Marriott
TO: (Shipping Address)
Once your shipment is packed and labeled, return your show Bill-of-Lading to the Vista Convention
Services South Service Desk.
All Bill-of-Ladings must be turned in no later than 4:00pm on Sunday, May 7, 2017.
Failure to turn in your show bill of lading by the designated deadline may result in additional overtimes
charges and/or the rerouting of your materials.
Be sure to confirm pickup day(s) and time(s) with your selected carrier. All outside carriers (carriers other
than UPS Tradeshow Freight Services) must be checked in no later than 4:30pm on Sunday, May 7,
2017.
DO NOT LEAVE BILLS OF LADING IN YOUR BOOTH!
ISBD 2017 20 Luxury Hotels 1/2015
Crystal Gateway Marriott
May 4-7, 2017
6901 NW 26th AVENUE
MIAMI, FL 33147
TEL: (305) 673-1123 FAX: (305) 673-8713
WWW.VISTACS.COM
LIMITS OF LIABILITY
FOR
MATERIAL HANDLING
Limits of Liability for Material Handling
Vista Convention Services South shall not be responsible for damage to uncrated materials, material improperly
packed, or concealed damage.
Vista Convention Services South shall not be responsible for loss, theft, or disappearance of exhibitor's material after
same has been delivered to exhibitor's booth.
Vista Convention Services South shall not be responsible for loss, theft, or disappearance of materials before they
are picked up from exhibitor's booth for reloading after the show. Bill of lading covering outgoing shipments, which
are furnished by Vista Convention Services to exhibitor, will be checked at time of actual pick up from booth and
corrections made where discrepancies occur.
Vista Convention Services South shall not be responsible for any loss, damage, or delay due to fire, Acts of God,
strikes, lockouts or work stoppages of any kind or to any causes beyond its control.
Vista Convention Services South’s liability shall be limited to the physical loss or damage to the specific article
which is lost or damaged, and in any event, Vista Convention Services South's maximum liability shall be limited to
$.30 per pound per article with a maximum liability of $50.00 per item, or $1,000.00 per shipment; whichever is
less.
Vista Convention Services South shall not be liable to any extent whatsoever for any actual, potential or assumed
loss of profits or revenues, or for any collateral costs, which may result from any loss or damage to an exhibitor's
materials which may make it impossible or impractical to exhibit same.
The consignment or delivery of a shipment to Vista Convention Services South by an exhibitor, or by any shipper to
or on behalf of the exhibitor, shall be construed as an acceptance by such exhibitor (and/or other shipper) of the
terms and conditions set forth.
Rates are based on incoming weight only. All weights are rounded off to the next 100 weight. Each shipment
received is considered separately. Freight handling charges are the responsibility of the exhibitor.
Exhibitors are urged to carry all-risk floater insurance covering their materials against damage, loss, and all other
hazards from the time shipment is made prior to the show until shipments are received back after the show. This can
generally be done by adding "riders" to existing insurance policies, often at no additional cost.
Empty container labels will be available at the Service Desk. Affixing the labels is the sole responsibility of the
exhibitor or his representative. Vista South assumes no responsibility for removal of containers with old Empty
labels, mislabeled, or valuables stored inside containers while containers are in storage.
Outbound shipping labels and bills of lading will be available at the Service Desk. Exhibitor or his/her representative
must pack and label their exhibit material and turn in bill of lading for each shipment at the Service Desk before
leaving the show. Vista will route all shipments unless a designated carrier has been assigned. If the designated
carrier fails to pick up by the removal date of the show, Vista South reserves the right to route exhibit material by an
alternate carrier. As a result of re-routing or handling no liability will be assumed by Vista South.
ISBD 2017 21 Luxury Hotels 1/2015
Crystal Gateway Marriott
May 4-7, 2017
6901 NW 26th AVENUE
MIAMI, FL 33147
TEL: (305) 673-1123 FAX: (305) 673-8713
WWW.VISTACS.COM
Definition of Special Handling:
“Shipments that are loaded in such a manner as to require additional labor to
unload, sort and deliver.”
IMPORTANT FREIGHT
INFORMATION
Important Freight Information
Vista Convention Services South uses the following definitions in assessing Special
Handling surcharges for material handling:
Ground Load/Unload - Vehicles that are not dock height preventing the use of loading
docks, such as U-Hauls, flat bed trailers, double drops, etc. Situations where dock
utilization is not possible will result in a Special Handling assessment.
Side Door Load/Unload - Shipments that cannot be accessed from the rear of the
trailer.
Constricted Space Load/Unload - Trailers loaded "high and tight", shipments that are
loaded in such a manner as to not be readily available (freight down one side of a trailer
that must be bypassed to reach targeted freight).
Designated Piece Load - Driver with tape measure who requires loading crew to bring
multiple pieces of freight to rear of trailer to select next piece; having to unload and
reload to fit, etc.
Stacked Shipments - Shipments loaded in such a manner as to require items to be
removed to ground level for delivery to booth. Loose items stacked on top of crates and/
or pallets constitute special handling.
Mixed Shipments - Multiple shipments delivered together without shipment integrity;
pieces for separate shipments that are loaded mixed throughout the delivery vehicle,
such as UPS, FedEx, DHL, USPS.
Improper delivery receipts - Shipments that arrive without individual bills of lading,
such as UPS, FedEx, DHL and USPS.
ISBD 2017 22 Luxury Hotels 1/2015
Crystal Gateway Marriott
May 4-7, 2017
6901 NW 26th AVENUE
MIAMI, FL 33147
TEL: (305) 673-1123 FAX: (305) 673-8713
WWW.VISTACS.COM
MATERIAL HANDLING
SPECIAL SERVICES
Material Handling Special Services
Empty Storage Those exhibitors who elect to hand-carry in one trip items into the exhibit hall without the
assistance of Vista Convention Services South may acquire on-site storage for empty
containers based on the following rates: $20.00 per carton and $30.00 per fiber case. This
service includes removing empties from your booth, storing them during the show and
returning them to your booth after show closing. Please refer to the union regulations included
in this manual.
Mobile Unit Spotting Exhibitors authorized by show management to bring a motorized vehicle into the exhibit hall
will be required to hire Vista Convention Services South supervision services at the rate of
$275.00 round-trip per mobile unit. A representative from Vista Convention Services South
will escort each vehicle into and out of the exhibit facility to provide safe access and minimize
liabilities.
Shipments Returned to Warehouse At the close of show, for re-forwarding or storage, there will be an additional charge for
shipments returned to our warehouse. The initial and minimum fee is $50.00 up to the first 100
lbs. For shipments over 100 lbs, a fee of $25.00 per cwt. on straight time and $30.00 per cwt.
on overtime will apply. Warehouse storage space is limited. Please call our Customer Service
Department at (305) 673-1123 to confirm availability prior to show.
Special Rates and Services Steel banding is available at $1.05 per linear foot, plus one-half hour minimum labor.
UPS & FEDEX Shipments A fee of $75.00 will apply for all UPS & FedEx shipments going back to Vista Convention
Services South Warehouse.
ISBD 2017 23 Luxury Hotels 1/2015
Crystal Gateway Marriott
May 4-7, 2017
6901 NW 26th AVENUE
MIAMI, FL 33147
TEL: (305) 673-1123 FAX: (305) 673-8713
WWW.VISTACS.COM
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ISBD 2017 24 Luxury Hotels 1/2015
Crystal Gateway Marriott
May 4-7, 2017
6901 NW 26th AVENUE
MIAMI, FL 33147
TEL: (305) 673-1123 FAX: (305) 673-8713
WWW.VISTACS.COM
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ISBD 2017 26 Luxury Hotels 1/2015
Crystal Gateway Marriott
May 4-7, 2017
6901 NW 26th AVENUE
MIAMI, FL 33147
TEL: (305) 673-1123 FAX: (305) 673-8713
WWW.VISTACS.COM
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ay 4
, 2017.
ISBD 2017 27 Luxury Hotels 1/2015
Crystal Gateway Marriott
May 4-7, 2017
6901 NW 26th AVENUE
MIAMI, FL 33147
TEL: (305) 673-1123 FAX: (305) 673-8713
WWW.VISTACS.COM
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beg
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:00a
m-3
:00p
m o
n T
hu
rsd
ay, M
ay 4
, 2017.
31
SECTION 9: Symposium Catering
CATERING SERVICES Crystal Gateway Marriott: Mr. Roman Chrost Tel: (703) 271-5107 [email protected]
All Federal, State and Local laws with regards to food and beverage purchases and the consumption are strictly adhered too. All food and beverages must be purchased through the hotel. Final guarantee of attendance is required 72 hours (3 working days) prior to the function; otherwise the expected number will become the guarantee number. Final Guarantees must be submitted in writing via fax, correspondence or e-mail.
CONTINENTAL BREAKFAST
EARLY MORNING CONTINENTAL - $23
Chilled Assorted Juices
Fresh Seasonal Fruit and Berry Display
Chef’s Assorted Breakfast Bakeries
Fruit Filled and Cheese Danish, Flaky Croissants and Home Style Muffins
Sweet Butter, Marmalade and Assorted Jams
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
GATEWAY CONTINENTAL - $28
Chilled Assorted Juices
Fresh Seasonal Fruit and Berry Display
Individual Flavored Yogurts
Selection of Cold Cereals, Homemade Granola with Whole, 2% & Skim Milk
Chef’s Assorted Breakfast Bakeries
Fruit Filled and Cheese Danish, Flaky Croissants and Home Style Muffins
Sweet Butter, Marmalade and Assorted Jams
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service ENHANCEMENTS
SUNSHINE CROISSANTS - $8
Farm Fresh Eggs, Vermont Cheddar Cheese your selection of Sausage Patty or Hickory Smoked Bacon on a flaky crois-sant
SPANISH BREAKFAST WRAPS - $8
Cilantro Tortilla Filled with Scrambled Eggs, Pepper Jack Cheese, Spanish Chorizo and Salsa Verde
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
PLATED BREAKFAST
STARTERS - $6
Seasonal Berries, Yogurt and Homemade Granola Parfait
Grapefruit and Orange Martini
Fresh Cantaloupe with Crème Anglaise
ENTREES
ALL AMERICAN - $25
Chilled Orange Juice
Freshly Baked Breakfast Breads
Farm Fresh Scrambled Eggs with Minced Chives
Choice of Country Ham, Chicken Apple Sausage or Hickory Smoked Bacon
Home Style Fried Red Skinned Potatoes
Coffee and Tea Service
STEAK AND EGGS - $35
Chilled Orange Juice
Freshly Baked Breakfast Breads
Grilled Petite Filet Mignon
Farm Fresh Scrambled Eggs with Wild Mushrooms
Potato Pancakes with Caramelized Sweet Onions
Coffee and Tea Service
GARDEN QUICHE - $25
Chilled Orange Juice
Freshly Baked Breakfast Breads
Spinach and Mushroom Quiche
Herb Roasted Plum Tomato and Buttered Asparagus
Coffee and Tea Service
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
BREAKFAST BUFFET
ALL AMERICAN BUFFET- $38
Assorted Chilled Juices
Fresh Seasonal Fruit and Berry Display
Individual Fruit Yogurts
Selection of Cold Cereals, Homemade Granola with Whole, 2% and Skim Milk
Hot Oatmeal with Brown Sugar and Cream
Chef’s Selection of Breakfast Bakeries to include
Fruit Filled and Cheese Danish, Flaky Croissants and Home Style Muffins
Butter, Marmalade and Assorted Jams
Farm Fresh Scrambled Eggs with Minced Chives
Hickory Smoked Bacon and Sausage Links
Sliced Home Style Potatoes
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
VIRGINIA BUFFET - $42
Assorted Chilled Juices
Fresh Seasonal Fruit and Berry Display
Individual Fruit Yogurts
Selection of Cold Cereals, Homemade Granola with Whole, 2% and Skim Milk
Hot Oatmeal with Brown Sugar and Cream
Chef’s Selection of Breakfast Bakeries to include
Fruit Filled and Cheese Danish, Flaky Croissants and Home Style Muffins
Butter, Marmalade and Assorted Jams
Farm Fresh Scrambled Eggs with Minced Chives
Healthy Egg Substitute
Virginia Baked Ham (Carver Provided)
Potato Pancakes
Sourdough French Toast with Warm Banana and Strawberry Compote
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
ENCHANCEMENTS
Omelet Station - $9
Belgium Waffle Station with butter, syrup, whipped cream and berries - $9
Smoked Salmon Display with capers, chopped egg, cream cheese, mini bagels and chopped onions- $9
European Charcuterie Display - $9
Eggs Benedict Station - $9 * Buffet Minimum of 30 guests or a $250 fee will be applied ** Station Attendant Fee is $150 each
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
BREAK PACKAGES
SILVER- $44
CONTINENTAL BREAKFAST
Assorted Chilled Juices
Fresh Seasonal Fruit and Berry Display
Fresh Baked Breakfast Breads
Bagels with Condiments
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
MID MORNING BREAK
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
AFTERNOON BREAK
Freshly Baked Cookies
Whole Fresh Seasonal Fruit
Roasted Peanuts
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
GOLD - $46 CONTINENTAL BREAKFAST
Assorted Chilled Juices
Fresh Seasonal Fruit and Berry Display
Selection of Cold Cereals with Whole, 2% and Skim Milk
Fresh Baked Breakfast Breads
Bagels with Condiments
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
MID MORNING BREAK
Whole Fresh Seasonal Fruit
Assorted Kellogg’s Breakfast Bars
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service AFTERNOON BREAK
Jumbo Pretzels with Mustard
Miniature Candy Bars
Mixed Nuts
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
BREAK PACKAGES - Continued
PLATINUM - $48
CONTINENTAL BREAKFAST
Assorted Chilled Juices
Fresh Seasonal Fruit and Berry Display
Individual Flavored Yogurts
Choice of one: Bacon, Egg and Cheese Croissant or Sausage, Egg and Croissant
Fresh Baked Breakfast Breads
Bagels with Condiments
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
MID MORNING BREAK
Smoked Salmon with Assorted Condiments to include:
Capers, Chopped Onions, Chopped Egg and Mini Bagels with Cream Cheese
Whole Fresh Seasonal Fruit
Assorted Kellogg’s Breakfast Bars
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
AFTERNOON BREAK
Individual Vegetable Crudités
Artisan Cheese Display
Blondies and Brownies
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
BREAK TIME
VIRGINIA APPLE BREAK - $19 Sliced Virginia Apples with Caramel Sauce Apple Turnovers Sparkling Apple Cider Hot Apple Cider FITNESS BREAK - $21 Fresh Fruit Kabobs Hummus Shooters with Pita Chips Individual Vegetable Crudités Individual Fresh Berry Smoothies Freshly Brewed Coffee, Decaffeinated Coffee and Tazo Teas MAKE YOUR OWN TRAIL MIX – $18 Selection of Assorted Dry Fruits, Peanuts, M & M's Yogurt Raisins, Banana Chips, Almonds, Granola Roasted Sunflower Seeds Freshly Brewed Coffee, Decaffeinated Coffee and Tazo Teas CHOCOLATE CHOCOLATE BREAK - $22 Chocolate Covered Strawberries Chocolate Truffles Plain and Peant M & M's Chocolate Chip Cookies Double Chocolate Brownies Chocolate Milk Freshly Brewed Coffee, Decaffeniated Coffee and Tazo Teas SOUTHWESTERN BREAK - $20 Tortilla Chips with Guacamole and Salsa Churros Flavored Waters, Arroz, Jamica, Tamarindo Freshly Brewed Coffee, Decaffeinated Coffee and Tazo Teas SNACK AND CANDY BREAK - $22 Hershey Bars, Reese Peanut Butter Mini Cups Snicker Minis, Twix Minis Jack Links Beef Jerkey Jack Links Beef Sticks Freshly Brewed Coffee, Decaffeinated Coffee and Tazo Teas
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
ALA CARTE BREAK ITEMS
BREADS
Assorted Danish - $44.00 per dozen
Assorted Muffins - $44.00 per dozen
Pecan Sticky Buns - $44.00 per dozen
Brown Sugar Banana Bread - $44.00 per dozen
Coffee Cake - $44.00 per dozen
Flavored Scones - $44.00 per dozen
Bagels and Cream Cheese - $44.00 per dozen
HEALTHY SNACKS
Granola Bars - $3.50 each
Individual Flavored Yogurts - $3.50 each
Whole Fresh Fruit - $3.50 each
GOODIES
Truffle Fudge Brownies - $44.00 per dozen
Macadamia Blond Brownies - $44.00 per dozen
Pecan Bar - $44.00 per dozen
Lemon Frangipane Bars - $44.00 per dozen
Mixed Nuts - $4.00 per person
Trail Mix - $4.00 per person
Assortement of French Pastries - $5.00 per person
Assorted Frozen Yogurt and Fruit Bars - $5.00 each
Assorted Ice Cream Bars - $5.00 each
Freshly Baked Cookies
Macadamia, Chocolate Chip, Oatmeal. Peanut Butter, Pecan - $44.00 per dozen
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
ALA CARTE BREAK BEVERAGE
BEVERAGES
Freshly Brewed Regular Coffee - $70.00 per gallon
Freshly Brewed Decaffeinated Coffee - $70.00 per gallon
A Selection of Regular and Specialty Teas - $70.00 per gallon
Orange and Grapefruit Juice - $80.00 per gallon
Apple, Tomato and Cranberry Juice - $80.00 per gallon
Whole, 2% and Nonfat Milk - $40.00 per gallon
Assorted Soft Drinks - $4.00 each
Natural Spring and Sparkling Bottled Water - $4.00 each
Iced Tea - $65.00 per gallon
Lemonae - $65.00 per gallon
Fresh Fruit Punch - $65.00 per gallon
SPECIALTY BEVERAGES
Sparkling Cider - $30.00 per bottle
Champagne Punch - $80.00 per gallon
Mimosas and Bloody Mary's - $8.00 each
Flavored Syrups - Hazelnut, Vanilla & Caramel
Whipped Topping, Chocolate Shavings and Cinnamon - $4.00 per person
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
PLATED LUNCH
ALL ENTREES INCLUDE –
Freshly Baked Bread Service
Selection of One Starter
Selection of One Dessert
Coffee and Tea Service
STARTERS – Select One
Chilled Gazpacho
Fresh Melons with Jalapeno and Mint
Caesar Salad – Hearts of Romaine Lettuce, Garlic Croutons, Shaved Parmesan and Creamy Caesar Dressing
Gateway Salad – Iceberg, Romaine, and Radicchio with Cucumber, Tomato, Carrots, Garlic Croutons and Pepper Cream Dressing
Spinach Salad – Roasted Pine Nuts, Sliced Sweet Onions, Goat Cheese and Maple Balsamic Dressing
DESSERTS – Select One
Chocolate Fudge Cake – Devil’s food cake filled and iced with dark fudge icing
Lemon Cake – Lightly flavored lemon cake filled and iced with lemon buttercream
Carrot Cake – Moist carrot cake covered with cream cheese frosting
Black Forrest Cake – Chocolate cake filled with cherries and whipped cream
Coconut Cake – Vanilla cake filled with vanilla buttercream and covered with coconut buttercream and shredded coco-nut
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
PLATED LUNCH
PLATED LUNCH ENTREES
GRILLED MARINATED FLANK STEAK - $45
Cabernet Sauce, Fire Roasted Mushrooms, Roasted Garlic Mashed Potatoes
PAN SEARED ATLANTIC SALMON - $44
Baby Pear Tomatoes, Olives, Garlic, Basil, Angel Hair Pasta
GARLIC AND HERB ROAST CHICKEN - $40
Natural Jus, Roasted Red Bliss Potatoes
PAN SEARED TILAPIA - $42
Citrus Butter Sauce, Vegetable Ragout, Boiled New Potatoes
COUNTRY STYLE MEATLOAF - $38
Sherry Mushroom Sauce, Smashed Red Bliss Potatoes
PANKO HERB CRUSTED PORK CHOP - $44
Whole Grain Mustard Sauce, Sweet Potato Hash
GRILLED CHICKEN WITH SPINACH AND CHEESE CANNELLONI - $44
Fire Roasted Tomato and Gruyere Cheese Sauce
GRILLED CHIPOTLE CHICKEN - $42
Mole sauce, Queso fresco, Jalapeno and Cilantro Rice Pilaf
BLACK ANGUS BEEF BRISKET - $45
Port Wine Sauce, Garlic Scented Mashed Potatoes
AGED SIRLOIN STEAK - $49
Steak Butter, Sweet Onion Potato Pancake
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
PACIFIC RIM LUNCH BUFFET
PACIFIC RIM - $49
Thai Chicken, Coconut and Mushroom Soup
Spinach, Julienne Vegetables, Cilantro, Fried Won Tons and Ginger Sesame Dressing
Thai Grilled Beef and Glass Noodle Salad
Grapefruit and Mango Salad
Asian Green Bean Salad with Toasted Sesame Seeds
Vegetable Spring Rolls with Mustard Dipping Sauce
Orange Chicken
Korean BBQ Flank Steak with Grilled Spring Onions
Shrimp Fried Rice
Steamed White Rice
Chinese Stir Fried Vegetables
Wonton Crisps with Cinnamon Sugar Mango and Sticky Rice Pudding
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
*For groups of 30 attendees or less, please add an additional $250
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
TUSCANY LUNCH BUFFET
TUSCANY - $48
Italian Wedding Meatball Soup
Rosemary Focaccia and Garlic Bread
Classic Caesar Salad
Fresh Mozzarella and Heirloom Tomato
Vegetable Anti Pasti Salad
Asiago Cheese Crusted Chicken Breast with Pesto Creaa
Seared Salmon with Italian Parsley, Warm Fennel and Citrus Salad
Wild Mushroom Ravioli with Tomato Pesto
Parmesan Roasted Potato Wedges
Sautéed Zucchini with Garlic and Chili Flakes
Tiramisu with Mascarpone Crème
Italian Wedding Cookies
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
*For groups of 30 attendees or less, please add an additional $250
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
SOUTH OF THE BORDER LUNCH BUFFET
SOUTH OF THE BORDER - $48
Chicken and Rice Soup
Tortilla Chips with Salsa and Guacamole
Spinach, Radish, Corn and Sweet Onion Salad with Pepper Ranch Dressing
Cabbage and Avocado Salad with Cilantro and Jalapeno Citrus Vinaigrette
Bay Shrimp and Scallop Civiche
Grilled Steak and Chicken Soft Taco Bar with Warm Flour Tortillas, Shredded Lettuce, Queso Fresco, Salsa Fresco, Salsa Verde, Salsa Rojo Asada, Guacamole, Sour Cream
Cheese enchiladas
Ranchero Style Pinto Beans
Spanish Rice
Orange Caramel Flan
Honey Kahlua Bread Pudding
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
*For groups of 30 attendees or less, please add an additional $250
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
VIRGINIA LUNCH BUFFET
VIRGINIA - $49
She Crab Soup
Sliced Artisan Breads
Field Greens with Roasted Pine nuts and Virginia Goat Cheese, Raspberry Vinaigrette
Red Bliss Potato Salad
Chopped Vegetable Salad
Maryland Jumbo Lump Crab and Pasta Salad
Grilled Garlic and Herb Chicken
Smoked BBQ Beef Brisket
Fried Carolina Catfish
Roasted Garlic Mashed Potatoes
Braised Southern Style Greens
Krispy Kreme Bread Pudding
Virginia Apple Pie
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
*For groups of 30 attendees or less, please add an additional $250
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
EXECUTIVE SANDWICH EXPRESS LUNCH BUFFET
EXECUTIVE SANDWICH EXPRESS - $46
Wild Mushroom Bisque
Baby Field Greens with Sundried Fruit, Candied Pecans and Maple Pear Vinaigrette
Penne Pasta, Asiago Cheese and Aged Balsamic Dressing
Cabbage, Blue Cheese, Bacon Slaw
Watermelon and Mint Salad
House Made Pickles
Individual Bags of Chips
Roast Beef Sandwich with Sweet Onion Jam, Pepper Jack Chees and Sundried Tomato Aioli,
Jalapeno Cheddar Roll
Free Range Chicken and Virginia Apple Salad on Croissant
Portabella Mushroom, Fresh Mozzarella, Heirloom Tomatoes, Roasted Peppers, Bibb Lettuce,
Basil Garlic Pesto, Marble Rye Bread
Chocolate Covered Strawberries
Mini Crème Brulee Tart
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
*For groups of 30 attendees or less, please add an additional $250
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
EAST COAST DELI LUNCH BUFFET
EAST COAST DELI - $42
Chef’s Freshly Prepared Soup
Country Garden Salad with Ranch Dressing and Red Wine Vinaigrette
Home Style Potato Salad
Macaroni Pasta Salad
Classic Creamy Coleslaw
Individual Bags of Potato Chips
Sliced Artisan Breads
Plain Kaiser, Whole Wheat and Onion Rolls
Roasted Turkey Breast, Herb Roast Top Round of Beef Italian Genoa Salami, Black Forest Ham
Swiss Cheese, Cheddar Cheese, Pepper Jack Cheese
Bibb Lettuces, Shaved Red Onions, Hot House Tomatoes, Kosher Dill Pickles
Mayonnaise, Dijon Mustard, Horseradish Cream
Brownies and Cookies
Fresh Fruit Salad Martini
Assorted Pepsi Products
Natural Spring and Sparkling Water
offee and Tea Service
*For groups of 25 attendees or less, please add an additional $250
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
FIT AND HEALTHY LUNCH BUFFET
FIT AND HEALTHY - $48
Heart and Healthy Vegetable Soup Salad Bar Hearts of Romaine, Baby Spinach, Baby Iceburg Wedge, Baby Arugula Baby Carrots, Baby Turnips, Baby Pear Tomatoes, Onion Sprouts, Asparagus Tips, Grilled Mushrooms, Sun Dried Cranberries Olives, Candied Pecans, Croutons, Parmesean Cheese, Blue Cheese Red Wine Viniagrette, Maple Pear Dressing, Pepper Ranch , Balsamic Dressing Hummus and Grilled Pita Bread Grilled Marinated Chicken Breast Rock Shrimp Scampi Whole Wheat Vegetable Wrap Spicy Melons with Jalapeno and Mint Peach and Raspberry Parfait with Bavarian Cream Assorted Pepsi Products
*For groups of 25 attendees or less, please add an additional $250
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
BOX LUNCHES
All Sandwich Box Lunches Include:
Your choice of: Multi Grain Sun Chips, Classic Style Pretzels, Lays Potato Chips, or Terra Chip
Whole Fruit Selection of: Seasonal Apple, Banana, or Seedless Orange
Dessert of: Peanut Butter Cookie, Chocolate Chip Cookie, Oatmeal Raisin Cookie, or a Fudge Chocolate Chip Cookie
Box Lunches also include a beverage of: Assorted Pepsi Products, Natural Spring Water, Coffee or Tea Service
ANY COMBINATION OF SANDWICHES - $34
Sliced Roast Beef , Sonoma Pepper Jack Cheese , Roasted Red Peppers, Creamy Horseradish Sauce
on a Jalapeno Cheddar Roll
Vegetarian Wrap, Marinated Garden Vegetables, Feta Cheese, Fresh Basil Spread
in a Spinach Flour Tortilla
Grilled Chicken, Mozzarella Cheese, Pesto Sauce, Bibb Lettuce
on an Onion Roll
Herb Roast Turkey Breast, Fresh Avocado, Sweet Onion Sprouts, Dijon Mustard,
on a Whole Wheat Kaiser Roll
ENHANCEMENTS
Cabbage, Bacon and Blue Cheese Slaw - $3
Pasta Salad with Balsamic and Asiago - $3
Fresh Carrot and Celery Ranch Dipping Sauce - $3
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
PLATED DINNER
ALL ENTREES INCLUDE –
Freshly Baked Bread Service
Selection of One Starter
Selection of One Dessert
Coffee and Tea Service
STARTERS – Select One
She Crab Soup
Angel Hair Pasta - Baby Pear Tomatoes, Fresh Basil, Roasted Garlic, Extra Virgin Olive Oil,
Shaved Parmesan Reggiano
Mez Salad – Watercress, Arugula and Romaine, Sun Dried Cranberries, Apricots, Candied Pecans,
Gorgonzala Cheese and Maple Pear Dressing
Baby Spinach Salad – Brie Cheese, Sweet Red Onions, Pear Tomatoes, Toasted Pine Nuts
and Raspberry Vinaigrette
Hearts of Romaine Salad – Baby Red and Green Romaine, Blistered Tomatoes, Herb Croutons,
Shaved Parmesan Cheese and Traditional Caesar Dressing
Baby Arugula – Grilled Artichokes, Grilled Mushrooms, Roasted Sweet Red Peppers,
Onion Sprouts and Dijon Vinaigrette
DESSERTS – Select One
Tiramisu
Crème Brule Tart
New York Cheesecake Topped with Fresh Fruit
White Chocolate Raspberry Mousse
Rocky Road Chocolate Mousse, Chocolate Chips, Rocky Road Topping
Triple Chocolate Bavarian
ENHANCEMENTS
Family Style Bread Service - $8
Mez Trio: Grilled Bruschetta, Pita Bread, Hummus and Black Olive Tapenade - $8
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
PLATED DINNER ENTREES
PLATED DINNER ENTREES
FILET MIGNON - $75
Gorgonzola Cheese Steak Butter, Fire Roasted Field Mushrooms
PAN SEARED SALMON - $60
Crayfish Butter, Wild Rice Pilaf
THREE GRAIN MUSTARD FRENCH ROAST CHICKEN - $58
Natural Jus, Three Cheese Potato Souffle
PANKO AND HERB CRUSTED CHICKEN - $56
Angel Hair Pasta, Sundried Tomato Pesto
NY STRIP STEAK – $68
House Rub, Sweet Onion Jam
NIEMAN RANCH BRAISED SHORTRIBS - $75
Barrel Oak Cabernet Sauce, Yukon Gold Potato Cake
ASIAGO CHEESE CRUSTED SWORDFISH- $59
Citrus Butter Sauce, Baby New Potatoes
GRILLED BBQ CHICKEN, GRILLED BABY LOBSTER TAIL AND VIRGINIA SMOKED SAUSAGE - $75
Grilled Potatoes, Grilled Spring Onions
GARLIC AND HERB ROASTED CHICKEN AND JUMBO SHRIMP SCAMPI - $65
Tarragon Butter Sauce, Roasted Baby Vegetables
PETIT FILET MIGNON AND CRABCAKE - $85
Merlot Sauce, Fire Roasted Forest Mushrooms, Julienne Vegetables
PETIT FILET MIGNON AND DUCK CONFIT - $79
Madeira Sauce, Warm Cabbabe with Gorgonzola and Sundried Cherries
PETIT FILET MIGNON AND SEABASS - $83
Sweet Onion Jam, Sauteed Baby Spinach
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
BUILD YOUR OWN DINNER BUFFET—$75
ALL DINNER BUFFETS INCLUDE:
Artisan Bread Display
Caesar Salad
Garden Salad with Ranch and Red Wine Vinaigrette
SELECT TWO ADDITIONAL STARTERS
Buffalo Mozzarella, Tomato and Fresh Basil
Bay Scallop and Shrimp Salad
Antipasti Salad
Fussili Pasta Salad
Thai Soba Noodle Salad
DESSERTS
Lemon Raspberry Torte
Chocolate Fudge Cake
Mini Pastries and Fruit Tarts
BEVERAGES
Assorted Pepsi Products
Natural Spring and Sparkling Water
Coffee and Tea Service
* Buffet Minimum of 30 guests or a $250 fee will be applied
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
BUILD YOUR OWN DINNER BUFFET—Continued
SELECT TWO ADDITIONAL STARTERS
Buffalo Mozzarella, Tomato and Fresh Basil
Bay Scallop and Shrimp Salad
Antipasti Salad
Fussili Pasta Salad
Thai Soba Noodle Salad
SELECT ONE ACTION STATION
Roast Tom Turkey - Cranberry and Orange Relish
Roast New York Striploin - Bordelaise Sauce
Honey Glazed Virginia Ham - Raisin Pineapple Compote
Spicy Pistachio Crusted Pork loin - Dijon Mustard Sauce
SELECT TWO MAIN ENTREES
Herb Roasted Chicken Breast Natural Jus
Seared Salmon with Artichoke and Mushroom Ragout
Grilled Flank Steak with a Cabernet Sauce
Pan Seared Pork Chops with Apple Chutney and Brandy Sauce
SELECT TWO VEGETABLES
Grilled Asparagus
Sauteed Green Beans with Roasted Tomatoes and Candied Pecans
Honey Glazed Root Vegetables
Ratatouille
SELECT TWO STARTCHES
Wild Rice Pilaf
Roasted Shallot mashed Potatoes
Roasted Sweet Potatoes with Maple and Honey
Penne Pasta with Tomato Basil Sauce
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
RECEPTION—HORS D’OEOUVRES
COLD HORS D’ OEUVRES – $7 per piece
Jumbo Shrimp Cocktail
Assorted Sushi Rolls
Sesame Ginger Seared Ahi Tuna with Moroccan BBQ Glaze
Maryland Crab Salad Tartlet
COLD HORS D’ OEUVRES – $6 per piece
Individual Vegetable Crudités with Buttermilk Ranch Dressing
Smoked Salmon Roulade
Fresh Mozzarella and Tomato Bruschetta
Beef Carpaccio with Three Grain Mustard on Crostini
Chicken Salad Tartlet with Tarragon Aioli
Prosciutto Wrapped Asparagus
Shrimp Ceviche in a Cucumber Cup
HOT HORS D’ OEUVRES – $6 per piece
Goat Cheese and Artichoke Fritter with Roasted Pepper Couli
Mini Crab Cake served with Remoulade Sauce
Vegetable or Shrimp Spring Rolls served with Sweet Chili Lime Sauce
Boursin and Spinach in Phyllo
Beef Tenderloin with blue cheese and onion jam
Gruyere and Leek Tart
Sesame Chicken with Teriyaki Sauce
Malibu Coconut Shrimp
Chicken, Beef or Lobster Empanadas
Chicken, Beef, or Shrimp Quesadilla served with Salsa
Goat Cheese and Roasted Pepper Quiche
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
RECEPTION DISPLAYS
SUSHI DISPLAY– $28
Assorted Sushi rolls and Nigirl with Wasabi and Pickled Ginger (5 pieces per person)
SLIDERS – $18
Ground Sirloin, Crab Cakes, BBQ Chicken or Pork with Regional Toppings and Sauce Accompaniments
PANINIS – $18
Black Forest Ham, Salami, Pepperoni, Provolone Cheese with Pesto; Chipotle Rubbed Flank Steak with Pickled Onions and Pepper Jack Cheese; Grilled Vegetable and Mozzarella
CALIFORNIA STYLE GRILLED PIZZA – $17
BBQ Chicken and Smoked Gouda; Grilled Shrimp, Sliced Tomatoes, Basil and Fresh Mozzarella; Andoullie Sausage, Pepperoni, Jalapeno Sliced Tomatoes and Sweet Onions
GRILLED SHRIMP AND CRABCAKE DISPLAY - $25
(4 pieces total per person)
MEZ TRIO - $12
Hummus, Black Olive Tepenade, Tomato, Garlic and Fresh Basil served with Pita Bread and Crostinis
CHEESE DISPLAY – $12
International and Domestic Cheese served with Sliced French Baguette and Crackers
GRILLED VEGETABLE DISPLAY – $12
FRESH VEGETABLE CRUDITE DISPLAY - $12
CHILLED SEAFOOD DISPLAY - $25
Jumbo Shrimp Cocktail, Crab Claws, Maryland Crab Cocktail, Scallop Ceviche (4 pieces total per person)
TAPAS, MEZZAS AND ANTIPASTI DISPLAY - $19
Parma Ham, Marinated Olives, Grilled Vegetables, Fresh Boccocini Mozzarella,
Hummus, Dry Aged Salami, Roasted Peppers, Pita Bread, French Baguette
SOFT TACO STATION - $24
Chipotle Grilled Chicken
Fried Fish Tacos
Pork Carnitas
Corn Tortillas
Cabbage, Chopped Cilantro, Chopped Onion
House Red Hot Sauce, Tomatillo Salsa, Pico de Gallo
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
RECEPTION ACTION STATIONS
(Stations require an Attendant – Each Attendant is $150)
ITALIAN RISSOTTO STATION - $20 Roasted Pepper Couli, Extra Virgin Olive Oil, Pesto, Soft Butter, Rock Shrimp, Wild Mushrooms, Asparagus Tips, Cray fish, Spinach, Parma Ham Lobster Broth, Fresh Basil, Italian Parsley, Parmesan Cheese
PASTA STATION - $18 Fussili Pasta and Cheese Tortellini Pancetta, Proscuito, Diced Tomatoes, Black Olives Mushrooms Roasted Garlic, Toasted Pine Nuts, Parmesan Cheese. Asiago Cheese Sauce and Roasted Tomato Sauce
Add Grilled Shrimp and Chicken – $24
MAC n CHEESE BAR - $20
Lobster Mac and Cheese
Gruyere Cheese Mac and Cheese
Bacon and Ham Mac and Cheese
MASHED YUKON GOLD AND MASHED SWEET POTATO BAR - $26 Black Angus Braised Short Ribs, Sautéed Wild Mushrooms, Country Gravy, Gorgonzola Cheese, Aged Vermont Cheddar, Double Smoked Bacon, Tobacco Onions, Roasted Garlic, Chopped Chives, Sour Cream, Whipped Butter, Cinnamon Maple Butter, Chopped Pecans, Sun Dried Cherries, Toasted Almonds, Maple Syrup, Mini Marshmalows, Golden Raisins, Honey
CHOPPED SALAD MARTINI STATION - $14 Romaine, Watercress, Radicchio, Spinach, Tomatoes, English Cucumbers, Gorgonzola Cheese, Double Smoked Bacon, Asian Pears, Sweet Red Onions, Candied Pecans, Dried Apricots, Sun dried Cherries Maple Pear Vinaigrette Dressing
CAESAR SALAD STATION - $14 Tossed To Order Grilled Shrimp or Garlic Chicken - $18
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
RECEPTION ACTION STATIONS—Continued
(Stations require an Attendant – Each Attendant is $150)
(All Carving Stations are served with rolls)
Whole Roasted Tom Turkey with Cranberry Relish - $15
Baked Virginia Ham with Cherry Pineapple Relish and Wild Honey Mustard - $15
Pistachio Crusted Pork Loin - $17 Salmon Baked in a Pastry with Wild Rice, Mushrooms and Hollandaise Sauce - $18
Roasted New York Strip with Creamy Horseradish, Whole Grain Mustard Mayonnaise – $19
Bacon Wrapped Beef Tenderloin with Tarragon Mayonnaise - $21
DESSERT STATIONS
Chocolate Fondue Station - $17 per person Dark, Milk or White Chocolate with Sliced Fruit and Berries, Cookies, Shortbreads, Graham Crackers, and Marshmallows
Assorted Mousses in Shot Glasses - $7 each
Assorted Crème Brule’s - $6 each
Mini Krispy Kreme Bread Pudding - $6 each
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
BEVERAGE
HOSTED BAR
Premium Cocktail – 10
Call Cocktail – 9
Well Cocktail – 8
Premium Wine– 10
Call Wine – 9
Well Wine – 8
Imported Beers – 7
Domestic Beers – 6
Assorted Pepsi Products – 3.50
Bottled Spring and Sparkling Water – 3.50
OPEN BAR
Premium Bar –
One Hour – 20
Second Hour – 10
Each Additional Hour – 9
Call Bar
One Hour – 18
Second Hour – 9
Each Additional Hour – 8
Well Bar
One Hour – 16
Second Hour – 8
Each Additional Hour – 7
BAR PRICES
CASH BAR
Well Cocktail – $9
Well Wine – $9
Imported Beers – $8
Domestic Beers – $7
Assorted Pepsi Products – $4
Bottled Spring and Sparkling Water – $4
BARTENDERS (1 per 75 guests) – 150 for 4 hours of service
EACH ADDITIONAL HOUR – 35 per hour
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
BAR MENUS
PREMIUM
Grey Goose
Bacardi Superior
Mt. Gay Eclipse Gold
Bombay Sapphire
Johnnie Walker Black Label
Knob Creek
Jack Daniels
Crown Royal
Patron Silver
Hennessy Privilege VSOP
PREMIUM WINE
Freixeneet Blanc de Blancs – Sparkling Wine
Beringer White Zinfandel
Clos du Bois, Chardonnay
Aquinas Cabernet Sauvignon
CALL
Absolut
Bacardi Superior
Tanqueray Gin
Captain Morgan Original Spiced
Johnnie Walker Red Label
Maker’s Mark
Jack Daniels
Seagram’s VO
1800 Silver Tequila
Courvoisier VS
CALL WINE
Freixeneet Blanc de Blancs – Sparkling Wine
Beringer White Zinfandel
Beaulieu Vineyards Century Cellars Chardonnay
Beaulieu Vineyards Century Cellars Cabernet Sauvignon
WELL
Smirnoff
Cruzan Aged Light
Beefeater
Dewar’s White Label
Jim Beam White Label
Canadian Club
Jose Cuervo Gold
Korbel Brandy
WELL WINE
Freixeneet Blanc de Blancs – Sparkling Wine
Beringer White Zinfandel
Stone Cellars by Beringer Pinot Grigio
Stone Cellars by Beringer Cabernet Sauvignon
DOMESTIC BEERS
Budweiser
Miller Lite
Samuel Adams Boston Lager
Loose Cannon
IMPORTED BEERS
Amstel Light
Corona Extra
Heineken
NON ALCOHOLIC BEER
O’Douls
BARTENDERS (1 per 75 guests) – $150 for 4 hours of ser-vice
EACH ADDITIONAL HOUR – $35 per hour
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
WINE LIST
SPARKLING WINES
Freixenet Blanc de Blancs, Sparkling White, Spain $36 Mumm Napa “Prestige Chefs De Caves", California $46 Moet & Chandon “Imperial” Champagne, France $100 WHITE ZINFANDEL Beringer Vineyards, White Zinfandel California $38 PINOT GRIGIO Stone Cellars Pinot Grigio, Beringer, California $38 Pighin Pinot Grigio, Friuli-Venezia-Giulia, Italy $40 SAUVIGNON BLANC Kenwood Vineyard, California $44 CHARDONNAY Stone Cellars Chardonnay, Beringer, California $38 Beaulieu Vineyard Century Cellars, Chardonnay, California $38 Clos du Bois, Chardonnay North Coast, California $44 Sonoma-Cutrer “Russian River Ranches” Sonoma, California $50 Estancia Pinnacals Ranch Chardonnay, Monteray $60 Chalk Hill Estate Chardonnay, Russian River Valley, Sonoma California $70
PINOT NOIR
Mark West Pinot Noir, California $40 Acacia “Carneros” Pinot Noir, Napa Valley, California $48
MERLOT
Stone Cellars, Merlot, Beringer, California $38 Beaulieu Vineyard Merlot, California $38 Rutherford Hill Merlot, Napa Valley, California $48 Columbia Crest “Grand Estates” Columbia, Washington $52
CABERNET SAUVIGNON
Stone Cellars Cabernet Sauvignon, Beringer, California $38 Beaulieu Vineyard Cabernet Sauvignon, California $38 Aquinas Cabernet Sauvignon, Napa Valley, California $44 Merryvale Vineyards “Starmont” Cabernet Sauvignon Napa Valley, California $50 Ferrari-Carano Vinaeyar d Cabernet Sauvignon, Sonoma, California $60 L de Lyeth Cabernet Sauvignon, Sonoma $64
CRYSTAL GATEWAY MARRIOTT
1700 Jefferson Davis Highway | Arlington, VA 22202
703-920-3230
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