© SmartPhone Biz Apps Ltd 2013-2016
SmartApp Supplier User Roles
SmartAppPortal
AccountPayable
Purchasers/Buyers
Suppliers
Better Decision Capability
Increased Productivity
Reduced Transaction Cycle
Reduced Cost
Anytime Anywhere
Information on Finger Tips
Increased Productivity
Reduced Transaction Cycle
Reduced Cost
Anytime Anywhere
Reduce Payment Delay
Improve Visibility
Improved Communication
© SmartPhone Biz Apps Ltd 2013-2016
Supplier Portal - AppsPurchase Orders | Confirmation | Shipping Notification | Bids | Quotations
© SmartPhone Biz Apps Ltd 2013-2016
Supplier Portal - AppsPO Invoice | Non PO Invoice | Invoice Discount | Communication
© SmartPhone Biz Apps Ltd 2013-2016
Supplier Portal App | Technology Architecture
SAP / Oracle / Sage / Inhouse
BackendSystems
Middleware
Cloud orOn premise Server
SmartPhoneBiz App
Web ServicesHttp/https
FTP/SFTP/FTPSHttp/https
SMA Database
© SmartPhone Biz Apps Ltd 2013-2016
Supplier Portal App | Process Flow
SAPSystem
Smart App Portal
Supplier Orders
Supplier PO Invoice
PO Acknowledgement
Advance Shipping Notification
Supplier NonPO Invoice
Scanned Invoice Data Correction
RFQ Quotation
BidInvitation Bid
SupplierRegistration
SupplierPerformance
SupplierSurvey
SupplierCommunication
Master Data
PO Data
Your CurrentChannel for
P2P Processing
Purchaser
Shopper
Your existingScanning &
OCR
Supplier 2
Supplier 1
Supplier 1
SupplierSystem
Work Flow
© SmartPhone Biz Apps Ltd 2013-2016
Supplier Portal App | Clerk – Invoice Matching Tool [option 1]
Paper basedInvoice Data
Smar
t A
pp
Po
rtal
Scanning OCR
AP TeamPurchasing
Login
SupplierLogin
SmartApp Portal Corrections-By AP Team -By Suppliers
sFTP, Web Service
Matching
Validation
Self LearningMachineEngine
Backend
HistoricData
Smart AP-Clerk takes invoice datafrom OCR, matching is performed,matched data sent back to OCRsoftware
Dependency :❯ OCR should be capable of input/output of invoice data to SmartApp.
❯ Will need a supplier based switch on the OCR to route invoices to SmartApp Portal.
© SmartPhone Biz Apps Ltd 2013-2016
Supplier Portal App | Clerk – Invoice Matching Tool [option 2]
Paper basedInvoice Data
Smar
t A
pp
Po
rtal
Scanning OCR
AP TeamPurchasing
Login
SupplierLogin
SmartApp Portal Corrections-By AP Team -By Suppliers
sFTP, Web Service
Matching
Validation
Self LearningMachineEngine
Backend
HistoricData - PO
Invoice
Data
sFTP Web Service
Smart AP-Clerk takesinvoice data from SAP,matching is performed,matched data sent back toBackend
© SmartPhone Biz Apps Ltd 2013-2016
Supplier Portal App | Clerk – Invoice Matching Tool
Priority 1 – Preferred Rules (Manually maintained)
Matching Order
Rule 1A – Exact match of Invoice and PO item textRule 1B – Fuzzy match of Invoice and PO item text (Example - 80% match)Rule 1A – Key word search match of Invoice and PO item text
Priority 2 – Based on Historic Data
Rule 2A – Exact match of Invoice and PO item textRule 2B – Fuzzy match of Invoice and PO item text (Example - 80% match)Rule 2A – Key word search match of Invoice and PO item text
In case of matching still fails after applying above rules then the invoice will be listed to an exception forthe Supplier or AP team. They will manually perform the assignment of PO item and the system willstore this mapping for future matching. This will act like a self learning capability of the solution.
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