Slide 1 ICT 327 Management of IT Projects Semester 2, 2004
Topic 11
Executing & Controlling Projects
Slide 2 ICT 327 Management of IT Projects Semester 2, 2004
Topic 11 Reading
• Essential• Schwalbe Chapter 3
• Recommended• PMBOK Chapter 3
Slide 3 ICT 327 Management of IT Projects Semester 2, 2004
Learning Objectives
At the end of this topic, you should be able to:• Describe the five project management process
groups, the typical level of activity for each, and the interactions among them
• Explain how the project management process groups relate to the project management knowledge areas
• Discuss how organizations develop information technology project management methodologies to meet their needs
Slide 4 ICT 327 Management of IT Projects Semester 2, 2004
Learning Objectives
At the end of this topic, you should be able to:• Review a case study of an organization and
identify the project management process groups required to manage an information technology project
• Explain the contribution that effective project initiation, project planning, project execution, project control, and project closing makes to project success
Slide 5 ICT 327 Management of IT Projects Semester 2, 2004
Key terms
• planning processes — devising and maintaining a workable scheme to accomplish the business need that the project was undertaken to address
• process — a series of actions directed toward a particular result
• project management process groups — the progression of project activities from initiating to planning, executing, controlling, and closing
Slide 6 ICT 327 Management of IT Projects Semester 2, 2004
Key Terms
• closing processes — formalizing acceptance of the project or phase and bringing it to an orderly end
• controlling processes — actions to ensure that project objectives are met
• executing processes — coordinating people and other resources to carry out the project plans and produce the products or deliverables of the project
• initiating processes — actions to commit to begin or end projects and project phases
Slide 7 ICT 327 Management of IT Projects Semester 2, 2004
Project Management Process Groups
• Project management can be viewed as a number of interlinked processes
• The project management process groups include• initiating processes• planning processes• executing processes• controlling processes• closing processes
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Overlap of Process Groups in a Phase
(PMBOK® Guide, 2000, p. 31)
ITPM Methodology
See figure in text. Note thatmany parts of this approachmap to the PMBOK, but some activities have beenchanged to meet the needsof the organization.
Slide 10 ICT 327 Management of IT Projects Semester 2, 2004
Project Initiation
• The main goal is to formally select and start off projects
• Key outputs include:• Assigning the project manager• Identifying key stakeholders• Completing a business case• Completing a project charter & getting
signatures on it
Slide 11 ICT 327 Management of IT Projects Semester 2, 2004
Initiation
InitiationProject request
Business case
Slide 12 ICT 327 Management of IT Projects Semester 2, 2004
Project Planning
• The main purpose of project planning is to guide execution
• Key outputs include:• A team contract• A scope statement• A work breakdown structure (WBS)• A project schedule, in the form of a Gantt chart
with all dependencies and resources entered• A list of prioritized risks
Slide 13 ICT 327 Management of IT Projects Semester 2, 2004
Project Executing
• It usually takes the most time and resources to perform project execution since the products of the project are produced here
• The most important output of execution is work results
• Project managers must use their leadership skills to handle the many challenges that occur during project execution
Slide 14 ICT 327 Management of IT Projects Semester 2, 2004
Project Controlling
• Controlling involves measuring progress toward project objectives, monitoring deviation from the plan, and taking corrective actions
• Controlling affects all other process groups and occurs during all phases of the project life cycle
• Status and progress reports are important outputs of controlling
Slide 15 ICT 327 Management of IT Projects Semester 2, 2004
Question
• Identify control activities for each of the other process areas?
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Change control
• What other areas does a change request affect?
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Project Closing
• The closing process involves gaining stakeholder and customer acceptance of the final product and bringing the project, or project phase, to an orderly end
• Even if projects are not completed, they should be closed out to learn from the past
• Project archives and lessons learned are important outputs. Most projects include a final report and presentations
Slide 18 ICT 327 Management of IT Projects Semester 2, 2004
Post-Project Follow-up
• Many organizations have realized that it’s important to review the results of projects a year or so after they have been completed
• Many projects project potential savings, so it’s important to review the financial estimates and help learn from the past in preparing new estimates
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