8/9/2019 Short Proposals Maryam
1/30
Presentation
PROPOSALS
8/9/2019 Short Proposals Maryam
2/30
PRESENTED BY:
Sidra Kinza Malik
Maryam Aftab
Maryam Kalsoom Faryal Tahir
Madiha Mehboob
8/9/2019 Short Proposals Maryam
3/30
What is Proposal ?
Used in a majority of industries from corporateAmerica to academia, proposals come in manyforms.
There are informal and formal proposals, as wellas solicited and unsolicited proposals.
8/9/2019 Short Proposals Maryam
4/30
Body of Proposal
Background (including literature survey)
Description of proposal research (including
method or approach)Description of relevant institutional
resources
List of references
Personnel
Budget
8/9/2019 Short Proposals Maryam
5/30
Purpose of Proposal
Your purpose in submitting a proposal is to haveyour plan for solving a problem accepted and, inmany cases, funded.
You frequently need to convince a funder orcustomer that you or your company has the bestplan and is best qualified than others to solve aparticular problem. To do this you must develop aclear understanding of the needs or intentions of thefunder/customer.
Begin by studying the RFP, the explicit and implicitspecifications/expectations, and any other materialyou can gather to help you articulate the problemfrom the funder /customers point of view.
8/9/2019 Short Proposals Maryam
6/30
Purpose of Proposal (Continued)
Solicited Proposal:A solicited letter is written when a former employer,
professor or person you've had a business relationshipwith is asked by you if they will write you a letter of
reference sometime in the future.Unsolicited Proposal:An unsolicited letter of reference is a letter of reference
that tends to be seen as quite unbelievable. Peoplearrive at a job with a letter in hand that they may have
written themselves and it is such a glowing tribute totheir work ethic and persistence in the face ofinsurmountable obstacles that you're unable to ascertainif you're not in the presence of the messiah.
8/9/2019 Short Proposals Maryam
7/30
Purpose of Proposal (Continued)
To sell property such as airplanes,machines, buildings.
To construct parking structures, buildings,bridges, water systems, complete powerplants, highways.
To survey water areas for possible oil
fields.To plan and construct airport baggage
conveyor system.
To clean up the ground soil at militaryairports.
8/9/2019 Short Proposals Maryam
8/30
Kinds of Proposal
Research Proposal
Business Proposal
8/9/2019 Short Proposals Maryam
9/30
Research Proposal
Prefatory parts
Title
AbstractTable of contents
Introduction (including statement of problem,
purpose of research, and significance of
research)
8/9/2019 Short Proposals Maryam
10/30
Business Proposal
Prefatory parts
Cover, with title
Inside title page
Table of contents
Request for proposal letter (owners solicitation letter).
Response to proposal letter (companys cover letter)
Description of owners requirements
Scope of services
Description of facilities
Working relationship
8/9/2019 Short Proposals Maryam
11/30
PARTS OF PROPOSALS
Title page Executive summary, abstract, synopsis
Draft contract
Table of contents Introduction
8/9/2019 Short Proposals Maryam
12/30
Background
Procedures
Equipment and facilities Personnel
Budget
Appendixes
8/9/2019 Short Proposals Maryam
13/30
SHORTPROPOSALS
Short proposals do not have as much
detail. Here the emphasis is heavily on the
qualification of the vendor.
8/9/2019 Short Proposals Maryam
14/30
Following are the parts on which
a proposal is based:
Letter of transmittal
Executive summary
Body of proposal
8/9/2019 Short Proposals Maryam
15/30
PROPOSAL
Letter of
transmittal
Executive
summary
Body of
proposal
8/9/2019 Short Proposals Maryam
16/30
LETTER OF TRANSMITTAL
A transmittal is a letter or memo that simplysends a letter with attached documents to
the reader.
8/9/2019 Short Proposals Maryam
17/30
EXECUTIVE SUMMARY
This is meant to gain a quick overview.
8/9/2019 Short Proposals Maryam
18/30
BODY OF PROPOSAL
The body of the proposal follows the main
sections of your request for proposal.
It may include:
The project team
Scope of services financial details etc.
8/9/2019 Short Proposals Maryam
19/30
Long formal proposals
Use figures in millions or even billions of
dollars/rupees
8/9/2019 Short Proposals Maryam
20/30
Examples:
Construction of dams
Construction of motorway
Construction of water pipe lines in a
province
8/9/2019 Short Proposals Maryam
21/30
Long formal proposals are followed
by:
Request for proposal (RFP)
Chronology of procedures for solicited
major proposals
Submitting proposal to the federal govt.
8/9/2019 Short Proposals Maryam
22/30
1.Request for proposals (RFP)
A govt. or a company may send an RFP to
out side vendors
It is open request
8/9/2019 Short Proposals Maryam
23/30
Example
Requester:Department of defense (air planes, ships )
Possible vendors vendors have to possess basic qualification or on
occasions, have to produce products for govt. ,thus
qualified, large vendors receive requests to submit
bids for specific airplanes, submarines, warships and
numerous other items used by the federal govt.
8/9/2019 Short Proposals Maryam
24/30
2.Cronology of procedures for
solicited major proposals
A complete chronology of entire process
for a major proposal could go through
eight steps:
8/9/2019 Short Proposals Maryam
25/30
Steps:
Advertisement
Response
Submission of proposalAcceptance / rejection
Short listing
Presentation
selection of final proposal
Assign project
8/9/2019 Short Proposals Maryam
26/30
3. Govt. proposal
While writing proposal to govt. we should
keep in mind the following steps:
the specific area
The department of govt.
Govt.
Well written
Researched
8/9/2019 Short Proposals Maryam
27/30
Sample of proposal
8/9/2019 Short Proposals Maryam
28/30
Writing style and appearance
All the rules of writing including the seven
Cs
Many proposals are lost at the first look bythe reader
Reader appraises the proposal
immediately in terms of:
8/9/2019 Short Proposals Maryam
29/30
General appearance
Neatness
Specific appearance of:Tables of contents
List of figures
Title page
MapsGraphs
Charts
Consistency of style
Title
Completeness
professionalism
8/9/2019 Short Proposals Maryam
30/30
THANK YOU
Top Related