SHAREPOINT 101WHY? WHAT? SO WHAT?
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Agenda2
•SharePoint “Why?”•SharePoint “What?”•Top 10 Features List•Reducing Email•Q&A and Discussion
SharePoint: WHY is it?3
•Changed relationship with information
•Changing workforce•Ubiquitous web access•Increased demands on
workforce•Info Tech “Self Serve”
SharePoint: WHAT is it?4
•Web-based Collaboration Tool•Microsoft’s “flagship” product•A place to keep your stuff•A place to find stuff (yours
and others’)•A tool to save team time
Our Clients’ Top 10 Feature List
5
10
Project Subsites6
•Strike for every project•Focus the team•Capture project info
Discussion Boards7
•Captures discussion and Q&A•Provides searchable history•Easier to understand than
email “conversations”•Can alert you when
something has changed
Links8
•Shared Bookmarks•Current projects•Shortcuts to documents
Look & Feel Customization9
•Standards•Branding•Colours and logos•Make it your own
SharePoint Designer10
•Rip the covers off•SharePoint as Lego™ blocks•Security built in•Powerful, and dangerous
Customizable lists11
•Customized issue log•Create vacation calendar•Create inventory system
Surveys12
•Quick and easy•Logic branching•Anonymous option•Send a link
Document Libraries13
•Documents and Folders•Allows Check-out & Check-in•Multiple versions of files, and
version history
Alerts
•Sends email when something changes
•For any Lists and Libraries, •Alert immediately, daily,
weekly.•Can be set for others
“Office Staff Editable” Permissions15
•Quick to add a new person•Quicker response•More efficient•Easier to apply granular
permission•Can remove someone when
they leave
Reduce Your Email16
5 Ways to Reduce Email17
1. One place to go to find stuff2. Reply-all emails become
Discussions3. Use links to share
Documents4. Store and retrieve, not mass
email5. Alerts: weekly or daily, not
immediate
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