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Seminole County Public Schools
2015-2016 Wellness Champions’
Survival Guide
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Welcome Wellness Champion!
Thank you for agreeing to serve as a Wellness Champion for the 2015-2016 school year.
The District and the dedicated Cigna team are excited to be working with you to continue to
help create a work environment that promotes and encourages healthy lifestyle behaviors
for improved health and well-being.
This survival guide has been created as an aid to assist you as an SCPS Wellness Champion.
We hope that this guide will help you better understand your role, set the foundation, and
provide you with the tools you need to be successful for the school year.
The guide includes the following information:
How to be Successful in Your Role as a Wellness Champion
Responsibilities and Expectations of a Wellness Champion
How to earn your Wellness Champion reward
How to Use Your Wellness Fund
Calendar of Events
Communication Plan
District Wellness Challenges
Cigna Wellness Resources
Cigna Onsite Health Coach
Frequently Asked Questions (FAQs)
We look forward to the exciting wellness activities you plan and implement for the 2015-
2016 school year as you work in collaboration with the Employee Benefits Department, the
Cigna team, and your colleagues.
Lastly, we hope that you find it rewarding to not only improve your health and well-being but
your co-workers as well.
SCPS Wellness Committee and Employee Benefits Department
Table of Contents
Table of Contents
Sterling Park – 1st Annual Kickball Game
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Table of Contents
How to be Successful in Your Role as a Wellness Champion……………………………………… 4
Responsibilities and Expectations of a Wellness Champion………………………………………. 5
How to Earn Your Wellness Champion Reward……………………………………………………….. 6
How to Use Your Wellness Fund……………………………………………………………………………….. 7
Calendar of Events……………………………………………………………………………………………………. 8
Communication Plan………………………………………………………………………………………………… 9
Wellness Challenges……………………………………………………………………………………………….. 11
Cigna Wellness Resources………………………………………………………………………………………… 14
Cigna Onsite Health Coach……………………………………………………………………………………….. 16
Ideas to Boost Wellness at Your Site………………………………………………………………………… 17
Frequently Asked Questions (FAQs)………………………………………………………………………….. 18
Appendix
Wellness Champion Directory
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How to be Successful in Your Role as a Wellness Champion
To be successful as a Wellness Champion, you MUST:
Have a sincere desire to help fellow co-workers enhance their quality of life
and health.
Be a motivator.
Be a messenger.
Be committed to the success of your worksite’s wellness program as well as
the District’s wellness program.
Be creative in increasing employee participation in wellness events.
Be willing to serve for at least 1 full school year.
“Carillon Cooks!” Healthy Cooking Class
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Wellness Champion Responsibilities and Expectations
1. Serve as a liaison between the staff at your location and the District’s Employee Benefits
Department to provide feedback and ideas.
2. Encourage participation in and awareness of healthy behaviors.
3. Plan and implement a wellness activity at your worksite.
4. Form a wellness committee that includes you, and other colleagues such as the school
nurse, food services representatives and administrative representative.
5. Be an advocate for the District’s Wellness Program to drive participation in wellness
events, such as the District’s onsite biometric screenings, onsite flu shot events, and
onsite health coaching.
6. Promote wellness program activities among co-workers. Communicate in
departmental/staff meetings, send emails, etc.
7. Share outcomes and accomplishments with the District. Begin keeping a record book of
your activities that includes pictures, participant satisfaction in the wellness activities,
the total number of employees participating in the individual wellness activities, and the
winners of the individual wellness activities.
8. Serve as a Wellness Champion for 1 or more years.
9. Have FUN and ENJOY yourself!
Partin Elementary – “The Rising 5k”
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How to Earn Your Wellness Champion Reward
Wellness Champions may earn up to $300 by being the Wellness Champion for
their site during the 2015-2016 school year and completing the following three
actions!
Activity Criteria Reward
1. Be an active Wellness
Champion for the 2015-2016
school year
Distribute all communication
pieces emailed to you in a timely
fashion.
$100
2. Develop an onsite wellness
committee at your worksite
Submit the following documents
to [email protected] in
one email:
Committee member
directory detailing their
area of responsibility;
Dates/times the
committee meets; and
One meeting agenda.
$100
3. Plan and implement an onsite
wellness event or seminar
Submit the following information
to [email protected] in
one email:
Event title and purpose;
Event location, date and
time; and
# of participants (identified
winners if applicable).
$100
Total Available: $300
gift card
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How to Use Your Wellness Fund Allowance
Approved Uses:
Rewards for Wellness Activity/Challenge Participation
o Gift Cards (Target, Wal-Mart, Sports Authority, etc.)
o Team T-shirts, hats, water bottles
o Raffle items to be raffled off at wellness activities – Examples: NutriBullet, FitBit,
Fitness DVDs, Gift Cards
Wellness Seminars or Lunch n’ Learns
o Payment towards fitness instructors to host onsite fitness classes
o Payment to a community wellness speaker (nutritionist, doctor, nurse, etc.)
o Raffle prizes to give out at the event or giveaways for attendees
o Healthy snack/meal for participants (no cakes, cookies, junk food, pizza etc.
please)
o Printing costs for promotional materials
Materials for Wellness Challenges
o FitBits
o Pedometers
o Fitness DVDs
o Print cost for promotional materials – flyers, posters, letters, etc.
Allowance should NOT be used for:
Food at Faculty/Staff Meetings
School or Classroom Supplies
Giveaway items not related to Wellness Activities/Challenges
Parties or Celebrations not related to Wellness
Off –site activities or programs
Gym Memberships
Fitness Equipment
Please keep all receipts on file!
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Calendar of Events*
October – Breast Cancer Awareness Month
Recommended Cigna Onsite Seminar: Reduce Your Cancer Risk
November – American Diabetes Month
Recommended Cigna Onsite Seminars: Insulin Resistance and Metabolic Syndrome
Preventing Diabetes
Recommended Wellness Challenge: Strive For Five**
December – Healthy Eating through the Holidays
Recommended Cigna Onsite Seminars: Holiday Survival
Healthy Substitutes
January – New Year, New You!
Recommended Cigna Onsite Seminars: Resolution Revolution
Exercise for Busy Bodies
Recommended Wellness Challenge: Resolution Revolution
February – American Heart Month
Recommended Cigna Onsite Seminars: Raising a Heart Healthy Family
Heart Attack and Stroke
March – Preventive Health Awareness
Recommended Cigna Onsite Seminars: Doc Talk
Age to Age
Recommended Wellness Challenge: Healthy Bingo
April – Stress Awareness Month
Recommended Cigna Onsite Seminars: Stressbusters
No Time like the Present
Recommended Wellness Challenge: Make Fitness Fun
May – Physical Fitness and Sports Month
Recommended Cigna Onsite Seminars: Best Moves for Faster Weight Loss
Dispelling Exercise Myths
Recommended Wellness Challenge: Make Fitness Fun
*Dates are subject to change.
** For more information on the wellness challenges, please see pages 14-15
of this guide.
Onsite Seminars can be scheduled through your Cigna Onsite Health Coach.
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2015-2016 SCPS Wellness Champ Communication Calendar
Month Action Item Medium
October Monthly VitaMin - Sleep and Your Health newsletter,
eCard
Health Observance eCard - Breast Cancer Awareness Month eCard
Plan Utilization – myCigna.com Cost and Quality Tools email, flyer
Health Promotion Campaign – Breast Cancer Awareness/Flu
Shots eCard, flyers,
posters
Cigna Program Promotion - TheraCare flyer
November Monthly VitaMin - Lift that Weight Off Your Shoulders
newsletter,
eCard
Plan Utilization - Know Before You Go! (ER, UC, CCC)
Health Promotion Campaign – National Diabetes Month flyer and
Great American Smokeout
eCard
Cigna Program Promotion – Chronic Condition Health Coaching
eCard, flyer,
newsletter post
December Monthly VitaMin - Gift-giving Made Healthy
newsletter,
eCard
Plan Utilization – Pocket the Savings
eCard, flyer
Health Promotion Campaign - Healthy Eating Campaign (health
eating during the holidays, stress relief, etc.)
eCards, flyers,
poster
Cigna Program Promotion - 24 HIL eCard
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January Monthly VitaMin – Powerful Steps for Cancer Prevention
newsletter,
eCard
Plan Utilization – National Labs
eCard, flyer
Health Promotion Campaign – New Year, New You!
eCard, flyers,
posters
Cigna Program Promotion – Lifestyle Management Programs eCard
February Monthly VitaMin – Getting Your Care at the Right Place and Time newsletter,
eCard
Health Observance eCard – American Heart Month eCard eCard
Plan Utilization – myCigna reminder email, flyer
Health Promotion Campaign – Hypertension eCard, flyers,
posters
Cigna Program Promotion – Chronic Condition Coaching Programs eCard
March Monthly VitaMin - A Gut Check on Probiotics and Dairy
Consumption
newsletter,
eCard
Plan Utilization – Importance of Preventive Care
Health Promotion Campaign – Know Your Numbers eCard, flyers,
posters
Cigna Program Promotion – Health Assessment Reminder eCard, flyer,
newsletter post
April Monthly VitaMin – Financial Health newsletter,
eCard
Plan Utilization – Know Before You Go!
eCard, flyer
Health Promotion Campaign – Men’s and Women’s Health
Campaign
eCards, flyers,
poster
Cigna Program Promotion – Stress Management Program eCard, flyer
May Monthly VitaMin – Mental Health Support newsletter,
eCard
Plan Utilization – Cigna Home Delivery Rx
eCard, flyer
Health Promotion Campaign – Physical Activity Campaign and
Mental Health eCard
eCards, flyers,
poster
Health Observance eCard – Mental Health eCard eCard
Cigna Program Promotion – Cigna EAP flyer
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District Wellness Challenges
Four employer-sponsored wellness challenges are planned to be implemented across the
entire district in the Fall and Spring 2015-2016. These challenges are not intended to
replace any challenges that may already be planned by Wellness Champions at the
individual worksites, rather these challenges are being offered as an additional health and
wellness activity in which the entire district could collectively participate and compete
against one another within the same timeframe.
November Recommended Challenge #1: Strive for 5
• Event planning and promotion: October 2015
• Event dates: November 2 – December 28, 2015
Challenge overview:
o Eight-week program is designed to help participants improve their nutritional
habits by consuming more fruits and vegetables each day. A diet rich in
vitamins, minerals and fiber is essential to good health and can:
o Decrease risk for diseases like cancer, diabetes, heart disease and
stroke
o Increase energy levels
o Greatly improve overall health
o The following materials are included with the program for promotional use:
o Presentation to introduce the program to participants and/or potential
participants
o Poster to advertise and promote the program to potential participant
o E-cards (8) to send to participants to encourage and motivate them
throughout the program
o For participants:
o Fact Sheet that provides helpful tips and guidance to succeed in the
program
o Tracking Tool to log activities and points
Wellness Champion responsibilities:
1. Promote challenge. Promotional materials will be provided.
2. Serve as Point of Contact at worksite to answer questions, coordinate staff,
distribute pedometers
3. Serve as challenge leader
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January Recommended Challenge #2: Resolution Revolution
Event planning and promotion: December 2015
Event dates: January 11 - February 19, 2016
Challenge overview:
o This six-week, points-based program is designed to help participants improve
their overall health by practicing healthier lifestyle choices every day. The
program focuses on four key areas: nutrition, fitness, sleep and relaxation.
o The following materials are included with the program for promotional use:
o Presentation to introduce the program to participants and/or potential
participants
o Poster to advertise and promote the program to potential participants
o E-cards (8) to send to participants to encourage and motivate them
throughout the program
o For participants:
o Fact Sheet that provides helpful tips and guidance to succeed in the
program
o Tracking Tool to log activities and points
Wellness Champion responsibilities:
1. Promote challenge. Promotional materials will be provided.
2. Serve as Point of Contact at worksite to answer questions, coordinate staff,
distribute and receive tracking tool.
3. Serve as challenge leader.
March Recommended Challenge #3: Healthy BINGO
Event planning and promotion: late February 2016
Event dates: March 1-March 31
Challenge Overview:
o Healthy Bingo is a month-long challenge designed to encourage you to try a
variety of activities to improve your well-being. This is a fun way to experience
and learn new ways to live a healthier, happier lifestyle.
o The following materials are included with the program for promotional use:
o Cover Letter introducing the challenge
o Poster to advertise and promote the program to potential participants
o E-cards(4) to send to participants to encourage and motive them
throughout the program
o For participants:
o BINGO card and instructions
Wellness Champion responsibilities:
1. Promote challenge. Promotional materials will be provided.
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2. Serve as Point of Contact at worksite to answer questions, coordinate staff,
distribute and receive tracking tool.
3. Serve as challenge leader.
April - May Recommended Challenge #4: Make Fitness Fun
Event planning and promotions: March 2016
Event dates: April 4 – May 25
Challenge Overview:
o This eight-week program is designed to teach participants simple ways to get
fit and have fun doing it. In just a few minutes a day, participants will see how
improving fitness levels can help them:
o Manage their weight
o Reduce stress
o Increase energy levels
o Improve quality of life
o The following materials are included with the program for promotional use:
o Presentation to introduce the program to participants and/or potential
participants
o Poster to advertise and promote the program to potential participants
o E-cards (8) to send to participants to encourage and motivate them
throughout the program
o For participants:
o Fact Sheet that provides helpful tips and guidance to succeed in the
program
o Tracking Tool to log daily physical activity
Wellness Champion responsibilities:
1. Promote challenge. Promotional materials will be provided.
2. Serve as Point of Contact at worksite to answer questions, coordinate staff,
distribute and receive tracking tool.
3. Serve as challenge leader.
Hamilton Steppers (Winning Team) – Hamilton Elementary
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Cigna Wellness Resources
Seminole County Public Schools has partnered with Cigna to implement a health
improvement program that incorporates services designed for the healthy population, those
at risk, those with chronic illness, and the acutely ill. Program offerings include the following:
myCigna - This personalized, confidential website grants members access to
interactive health tools. Members also have access to decision-support tools and an
online health library. Members can track their claims (including their fund balance),
find in-network providers/facilities, look up the cost of procedures and medications,
and track their wellness incentive progress. The site also provides personalized
Health Trackers—graphic tools for tracking important health measurements over
time. Members can also access myCigna via a mobile app (iOS and android).
Health Assessment - Cigna’s online health assessment helps members identify
potential health risks and steps to leading a healthier life.
24-hour Health Information Line - Cigna’s health information line provides
convenient, toll-free 24-hour access to RNs for answers to health questions,
assessment of current symptoms, self-care recommendations, and triage to the
appropriate level of care, when needed.
Healthy Rewards® Discount Program - Cigna offers discounts on programs and
services designed to help you enhance your health and wellness. The offers include
brand names such as Jenny Craig®, Pearle Vision®, Curves®, drugstoreTM, and
more. The Healthy Rewards program can be found on myCigna.com.
Cigna Health Coaching (Telephonic and Online)- Cigna provides healthy and at-risk
members with one-on-one coaching from a health advocate (nurse, health educator,
behavioral clinician, or nutritionist) for six health topics/conditions, including
hypertension, hyperlipidemia, healthy eating, physical activity, prevention, and pre-
diabetes. Predictive modeling and other identification sources also allow health
advocates to coach members coping with one of several preference-sensitive care
conditions. Outreach for identified potential gaps in care related to hypertension and
hyperlipidemia is part of this program.
Healthy Pregnancies Healthy Babies® Maternity Education - This voluntary prenatal
service offers expectant parents educational materials from the March of Dimes®
and toll-free access to information and nurse support.
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Onsite Health and Wellness Screenings - Biometric screenings for cholesterol,
glucose, blood pressure, BMI, and body fat, followed by coaching relevant to each
member’s results. The intent of the one-on-one coaching session is to educate
members about their current and potential health risks and to motivate them to take
action to modify and change their behaviors in order to minimize those risks.
Flu Clinics - Onsite flu clinics are scheduled to meet the needs of employees. The
goal of Cigna’s onsite flu clinic program is to provide an easily accessible and
convenient way for employees to learn about the flu, understand the risks of the flu,
and take action by getting the flu vaccination.
Lifestyle Management Programs for Stress Management, Weight Management and
Tobacco Cessation - Behavioral health clinicians deliver personalized phone- and
web-based coaching for tobacco cessation, weight management and stress
management. Together, coaches and members develop and maintain customized,
goal-oriented behavior modification plans. The telephone model offers one-to-one
contact with a wellness coach who provides personalized, motivational support. The
online model offers secure, convenient information for members who prefer to work
independently.
My Health Assistant Online Coaching Programs - My Health Assistant is a suite of
online coaching programs built on the concept of small steps leading to larger
changes over time. Powered by WebMD, My Health Assistant delivers a robust and
personalized experience. Customers select the health goal or goals they would like to
tackle, choose activities to incorporate into their plan, and check in regularly to
record their successes. The activities serve to build habits and lay the groundwork
towards achieving their goals. Customers would access My Health Assistant through
mycigna.com – there are coaching programs for nutrition, physical activity, positive
mood, weight management, among many others!
Your Health First – Chronic Condition Coaching - CIGNA’s enhanced solution for the
chronic population, was designed to support the individual in improving their overall
health, not just their chronic condition. Your Health FirstSM delivers a total health
management approach by combining the best practices of traditional chronic care
management capabilities with enhancements to the clinical design and customer
experience. This solution focuses on customers with one or more of 16 major chronic
conditions with over 35 health issues.
Onsite Health Coach – a highly skilled, dedicated worksite resource. Responsibilities
include but are not limited to face-to-face individualized coaching directly with
employees and oversight and coordination of promotional activities.
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Cigna Onsite Health Coach
The Cigna Onsite Health Coach is a dedicated, local resource available to Seminole County
Public School employees. The Onsite Health Coach is available to provide one-on-one, 30-
minute health and wellness coaching sessions at the worksite.
The Onsite Health Coach does not replace a primary care doctor or provide medical
treatment and/or chronic disease management. For individuals known or identified as
candidates for chronic disease management for high blood pressure, diabetes, asthma or
depression the Onsite Health Coach will educate the individual and refer them to the
appropriate clinical disease management program/resource.
Onsite Health Coaching Lifestyle Topics
Nutrition
Physical Activity
Wellness Education
High Blood Pressure
High Cholesterol
Maternity
Benefits Navigation
Onsite Wellness Promotion
Support 1 annual biometric event
Support health assessment completion
Deliver onsite group seminars
Deliver annual workshop
Support 1 annual flu shot clinic event
Support 1 annual employer-sponsored wellness challenge
Onsite Activities
Staff a monthly “Stop By” booth theme that is specific to each month
Monitor and manage bulletin board topic of the month
Engage employees to establish coaching referral
Work with dedicated Cigna account team
Attend District’s Wellness Committee meetings
To refer a co-worker for health coaching or to arrange to have an onsite
group seminar at your worksite, please contact the Cigna Onsite Health
Coach, Julie Slocum, at 407-320- 0328.
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Ideas to Boost Wellness at Your Site:
Have a fitness instructor (yoga, Pilates, jazzercise, etc.) or boot camp provider come
to your school once a week to conduct onsite fitness classes after school.
Have a monthly salad day at your site. Pick a day each month and place a sign-up
sheet in the break room. Each peer can sign up for one item to bring to add to a
salad. It’ easy, fun and an inexpensive way to enjoy a healthy lunch.
Advertise a local charity run or walk and work to organize a team to participate from
your site.
Host onsite health seminars! Julie Slocum, RN, CCM, your Cigna health coach, can
lead many health-related seminars on many nutrition and health topics. Host the
seminar after or before the work day begins and provide a healthy snack to those
who join!
Work with your administration or manager to highlight one peer per month who has
participated in a Wellness related activity or achieved a personal Wellness goal. Have
your peers email you nominations and then recognize one or two winners each
month. Provide the winners with gift cards.
Organize a site walking club! Get your peers together for a walk around the site either
before or after the work day. Use your wellness allowance to have t-shirts and/or
water bottles made to identify walkers!
Ask your administration or manager for some time during certain group meetings to
highlight Wellness Achievements at your site and give out information on the District-
wide challenges.
Use your Wellness allowance to purchase small gym equipment for the break room –
light hand weights, resistance bands, kettle bells, or floor mats. Use of this during
breaks or after school can help improve not only physical fitness, but stress relief!
Hagerty High – “21 Day Fix”
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Frequently Asked Questions
1. Who do I report to?
Answer: All inquiries should be directed to [email protected].
2. How much time do I need to commit to being a Wellness Champ?
Answer: The time you dedicate to complete tasks as a Wellness Champion may vary
from one hour to five hours per week. The more time you spend to properly prepare
and plan for health and wellness activities the more successful your event will be.
When you begin your planning process consider the following things:
Topic/Type of event: talk with or survey your co-workers to learn what
activities they would be interested in participating in or what health topic they
would want to learn more about.
Create a calendar of events/timeline: determine how many activities/events
you would like to implement per year and when based on you and your co-
workers availability to avoid planning events around holidays, planning
periods, etc.
Planning team: who will you include on your planning team that will help you
implement the activity?
Budget District Allocation: how much money should be allocated to this
activity that includes rewards/incentives, participant resources/tools,
communication materials (flyers, posters), etc.
Promotion/Communication: how do you plan to promote the activity/event?
How far in advance do you plan to promote the event?
Evaluation: When implementing any event you want to know whether or not it
was implemented as planned, participants were satisfied with the program
offering, and the program/activity had an effect on a participant’s behavior or
health.
3. When and where do we meet?
Answer: It is planned that a Wellness Champions’ Kick-off in-person meeting will be
held at the beginning of each school year.
Additionally, the wellness champions will receive monthly emailed instruction
regarding the employer-sponsored wellness challenges as well as the monthly health
communications.
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4. What is in it for me?
Answer: Being a wellness champion will give employees the opportunity to play a vital
role in helping to improve the health of their co-workers as well as their own health by
creating a work environment that promotes and supports employees in engaging in
healthy behaviors as well as becoming an educated health care consumer.
Lawton Elementary –
Kickball Team
Layer Elementary – Relay for Life
Lake Orienta – National Wear Red Day
Markham Woods Elementary – Zumba!
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