SAP PPM as the standard for Portfolio
and Project Management at NRB.
Wim Hertenweg
1
Luc Marin
David Seifert
SAPience.be User Day ‘15
Agenda
Introduction NRB & Expertum
Introduction PPM
PPM Proof of concept
PPM Implementation
Lessons Learned & Conclusion
Questions?
SAPience.be User Day ‘15 2
SAPience.be User Day ‘15 3 3
FTE: 542
TO: €131.4 M
FTE: 141
TO: €25 M
FTE: 183
TO: €25.5 M
FTE: 198
TO: €28.1 M TO: €4.8 M
FTE: 10
Start Up
2013 - CA: 208 million € - EBIT : 7.7% - FTE : 1074 collaborators
Finance & Insurance
Public & Social (Reg. & Fed.)
Utilities
Industry
Health care Public & Social (Prov. & Loc)
Brussels & South
Public & Social (Prov. & Loc)
North
B2B Mobile & Web Development
Presenting NRB
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Expertum
+60 Functional SAP Experts
825 years of SAP experience
Market Leader for GRC, PPM,
PLM & ALM
Market Maker for Big Data
Analytics (HANA), Cloud for
Customer
Passionate about SAP and
business processes
Outstanding client satisfaction
Committed to excellence
consulting
Nurturing personal development
Trusted advisor for a long term
journey
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Expertum Solution Portfolio
SAPience.be User Day ‘15 6
Agenda
Introduction NRB
Introduction PPM
PPM Proof of concept
PPM Implementation
Lessons Learned & Conclusion
Questions?
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SAP’s Enterprise Portfolio and
Project Management - Solution
Manage investment opportunities Govern execution of projects Monitor portfolio performance
Portfolio Management
Portfolio Management
SAP’s Enterprise Portfolio and
Project Management - Solution
Manage investment opportunities Govern execution of projects Monitor portfolio performance
Execute projects in time, budget, and scope
Detailed project planning
Portfolio Management
Project Management
Project Management
SAP’s Enterprise Portfolio and
Project Management - Solution
Manage investment opportunities Govern execution of projects Monitor portfolio performance
Staff projects Manage project resources
and utilization Align demand and supply
Portfolio Management
Resource Management
Execute projects in time, budget, and scope
Detailed project planning
Project Management
Resource Overview
“Core enterprise processes
& Activities”
Operations - Level
Financial Data
Project
System
FI/CO
Resources
HR
Time
(CATS)
Sales & Logistics
SD / CRM
MM / SRM
“Project Management
and Execution”
Tactical Level
Others
SAP Project Management
PPM Projects
Project-
system
Analytics Portfolio Management
“Managing and monitoring
Portfolio & Programs”
Strategic Level
Enterprise Portfolio and Project
Management - Building Blocks
PP / SCM
SAP Commercial Project Management
Workspace
Issue and
Change Mngmt
Financial
Planning
MRS
Integrate
Initiate Aggregate
R&D
PLM
EHS
Project
Connection
DMS
Agenda
Introduction NRB
Introduction PPM
PPM Proof of concept
PPM Implementation
Lessons Learned & Conclusion
Questions?
SAPience.be User Day ‘15 15
Proof of Concept
POC Goal:
• A standardized and integrated Project Management tool.
• A tool for detailed resource planning.
• A user-friendly environment which project managers want to use.
• Portfolio management for important clients and internal use.
POC Activities: • Configuration of a PPM SAP RDS for IT projects.
• 7 workshops.
• Knowledge transfer.
• Define Implementation Plan, Gap List and Estimation.
• Documentation of the result of the POC.
RDS =
A complete solution
Deployed in weeks
POC Workshops
Workshop 1: Portfolio & Project Structures
Workshop 2: Portfolio Items & Arbitrage process
Workshop 3: Operational project planning and execution.
Workshop 4: Resource Management
Workshop 5: Accounting Integration
Workshop 6: Reporting
Workshop 7: Project implementation plan & TO-BE validation
Goal Work shops
• To demonstrate the capabilities of SAP PPM RDS IT.
• To decide how the system will be used @ NRB.
• To acquire the necessary input for configuration.
• To define Gaps between the RDS PPM IT and NRB needs.
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Key succesfactors for the POC
Use of SAP Rapid Deployment solution
• Huge accelerator.
• To the point discussions.
• Basis for Documentation.
• Configuration done for POC = done for Implementation.
Complete User population represented in workshops.
Definition of Processes during POC.
Result POC = Blueprint for implementation.
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Agenda
Introduction NRB
Introduction PPM
PPM Proof of concept
PPM Implementation
Lessons Learned & Conclusion
Questions?
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Implementation
Responsibilities
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Realization
Final Preparation Go-Live
NRB
Development, Test scenario’s. Configuration after knowledge transfer. Key user training, Adaptations for Integration with PS
User Acceptance Test, Cut-over Activities, Training + Training Material.
Transition of ongoing projects,
Expertum
Start Configuration, Functional Specs, Documentation, Unit Testing.
Assistance on Cut-over. Go-Live Support.
SAP PPM Features for NRB
Resource overview with adapted Traffic lights
Benefit: Over or under staffing of Employees is directly visible.
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SAP PPM Features for NRB
Staffing overview with adapted Traffic lights
Benefit: Over or under staffing of Projects is directly visible.
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SAP PPM Features for NRB
Standard Fact-Sheet for NRB Projects
Benefit: Standard Report for all Projects to management
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SAP PPM Features for NRB
PPM Project Templates.
Project structures Represented in
templates to increase standardisation
and user-friendliness
Benefit: Standard Project structure in
SAP PPM and PS.
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Agenda
Introduction NRB
Introduction PPM
PPM Proof of concept
PPM Implementation
Lessons Learned & Conclusion
Questions?
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Conclusion
NRB is enabled by SAP PPM to:
Plan Projects in a standard manner.
Plan Resources on a weekly basis.
Monitor Project activities closely.
Report on Project Performance on a standard manner.
Let Project Managers work in a User Friendly environment.
Integrate Project Management directly with SAP ERP.
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Lessons Learned
POC provided clarity on business requirements and scope
Involvement and stability of core project team and business key-users throughout
project life cycle is a key success factor
Standardized PMO and PM process was not in place.
• Obvious but never repeated enough: the tool will not solve process issues
Management commitment is an absolute need when deploying a PPM solution
through transversal populations
Immature understanding of the PPM system complicates requirements analysis
SAP PPM is not efficient for rather detailed project scheduling level
It is key to have all stakeholders (PMO, PM, Finance) agreeing on the same process
and targets from the start
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Thank you!
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SAP PPM as the standard for Portfolio and
Project Management at NRB.
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