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Research and Development Programfor FY 2012
Center for Emerging Solutions and HR InnovationsResearch and Development Program
Management OfficeJune 2011
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Topics• Where We Are Now• Notional R&D Lifecycle Functions• Current R&D PMO Focus Areas• HR R&D Project Request Criteria• Other Than R&D Project Examples• HR R&D Funding Mechanisms• HR R&D Project Request Approval Process and Due Dates• Backup
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Where We Are Now
• R&D PMO initiated in May 2010• Today
– 24 ongoing R&D projects• Pending addition of two projects
– Estimated project’s cost is $X.X– Monthly project reporting and scoring– Quarterly Research and Development
Approval Committee meetings
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Notional HR R&D Life Cycle Functions
I. Research II. Governance III. Development IV. Performance V. Production
Q4/FY10 Q1/FY11 Q2 Q3 Q4
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Current R&D PMO Focus Areas
• Q3 FY 2011– Evaluating R&D project’s achievement of budget,
schedule, and scope– Providing feedback to Practice Area Leaders on
their project’s performance via the Research and Development Approval Committee
– Reviewing project changes and evaluating added project requests
– Initiate project request intake for FY 2012 R&D Program
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HRS R&D Project Request Criteria
• Generally, HR R&D requests/proposals should– contain research element(s),– help to validate a test/hypothesis
statement, and– include a means to achieve a proof of
concept.• Name/title of project should reflect
that the project involves R&D
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HRS R&D Project Request Criteria (ctd)
• Optimally, HRS R&D requests should describe measurable benefits, such as:– Demonstrate a marketable and revenue
producing service or product – Provide a significant time, quality, or cost
saving outcome for customers– Enhance client satisfaction with
HRS services and products– Articulate a potential for return on
investment
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HRS R&D Project Request Criteria (ctd)
• Create new and enhanced HR products and services through research, testing, evaluation, and development
• Examples of HRS R&D requests/proposals– Research the potential use of social media sites to
deliver training and to market/sell services– Explore potential recruitment pipeline enhancement
involving crowdsourcing opportunities– Conduct literature reviews and engage academia to
determine if there is a correlation between leadership competencies and organizational culture/climate
– Survey customer needs to determine what constitutes a most effective learning experience
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Other Than R&D Project Examples
• Technical assistance-type projects that do not contain research elements
• Non-research activities like general conferences, seminars, workshops, and educational and training courses
• Electronic or print publishing (e.g. books, journals, magazines, newsletters and reports)
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Other Than R&D Project Examples (ctd)
• The development of websites and web pages• Efforts to leverage or advance already
available/in-use applications (e.g., electronic inventories, electronic templates, etc.)
• The replacement or upgrade of hardware, software, furniture, and equipment
• Production of HR services and products resulting from completed R&D projects
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Other Than R&D Project Examples (ctd)
• Projects whose outcomes may be realized as a tangible service or product and not a theoretical concept
• Examples of non-R&D projects:– Upgrade and increase number of computers for
delivery of electronic services such as testing– Replace or upgrade an in-use inventory system– Duplicating an existing GOTS or COTS product
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HRS R&D Funding Mechanisms
• Approved FY 2012 R&D projects will be funded via corporate-wide funds and monitored by the R&D Program Management Office
• There will be a tentative 2nd Quarter FY12 Opportunity Window for submission of new R&D FY12 requests
• Individual FY 2012 approved projects budgeted for more than $100K are subject to RDAC review– All R&D projects budgeted for more than $100K will be
subject to quarterly RDAC status review – As appropriate, the R&D PMO will recommend remedies
for projects experiencing funds commitment delay, higher than expected funds consumption rates, etc.
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HRS R&D Project Request Approval Process and Tentative Dates
• Similar format and process as FY11– Between June 1 and 15: PA Leaders submit draft R&D
Project Request Form I to R&D PMO if you require consultation (optional, but recommended)
– Before June 30: PA Leaders submit R&D Project Request Form I for initial RDAC evaluation to R&D PMO
– July 15: RDAC meets to review project requests. Tentatively approved requests will advance to completion of R&D Project Request Form II with budget detail.
– Before July 30: Submit R&D Project Request Form II and Budget Estimate to R&D PMO for RDAC consideration
– August 15: RDAC will meet to approve project requests on or about
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Backup
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Phase I--ResearchDraft R&D Process Flow
HRS PracticeArea BPA Contractor
R&D ProjectManagement
Off ice
• Conducts initial research• Initiate call for requests • Receive initial requests• Help prepare/revise requests• Manage projects throughthe RDAC process
• Identify product/service ideas• Identify request sponsor/owner • Prepare request justif ications• Prepare budget estimate• Capture legacy data
Identify R&D Projects
Does R&DProject Support
HRS Products andServices
Identify andCapture Product/Service/
Budget/FinancialInformation, etc.
YES
NO
Analyze and CompareDraft Requests
(Rate and Rank)
Phase II,Governance
START
STOP
Prepare Draft Request
Revision 2.0Project Reference ID Tasks 1-8
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Phase II--GovernanceDraft R&D Process Flow
R&D ApprovalCommittee
TechnicalReview Team
R&D ProjectManagement
Office
• Document/evaluate R&D requirements• Review and validate R&D project plan• Revise request and budget estimate• Develop approved R&D proposal
• Submit draf t requests to RDAC• Revise justif ications• Work with Technical Review
Team to Resolve Issues
• Review and approve requests• Rate and Rank request’s standing• Establish and monitor project plan• Approve R&D plan for development (Phase III)
R&D PMO SubmitsRequest to RDAC
RDACDetermines
Requirement for AdditionalAnalysis
RDAC ForwardsApproved Requests
toTechnical Review Team
RDAC NotifiesRequest Sponsor toProceed to Phase III,
Development
YES
NO
TechnicalReview Team
Verifies CompletedSubmission
YES
NO
Technical Review TeamDevelops ApprovedProposal for RDAC
Acceptance
Phase III,Development
Phase I,Research
FromPhase IV
Revision 2.0Project Reference ID Tasks 9-23
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Phase III--DevelopmentDraft R&D Process Flow
Practice AreaProposalSponsor
R&D ApprovalCommittee
R&D ProjectManagement
Office
• Approve project schedule changes• Approve project plan changes• Approve proposed budget changes
• Manage R&D budget process• Develop R&D budget exhibits• Develop metrics andsuccess criteria
• Prepare to initiate project• Prepare budget requests• Respond to inquiries regarding project• Report changes to RDAC
Proposal SponsorInitiates and Manages
Project
RDACApproves Plan,
Schedule, Budget/FundingChange
RDAC, throughR&D PMO, ForwardsApproved Changes to
Proposal Sponsor
RDAC NotifiesProposal Sponsor
of Disapproval
YES
NO
Proposal SponsorIncorporates
Changes
Phase IV,Performance
Phase II,Governance
Revision 1.0Project Reference ID Tasks 24-37
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Phase IV--PerformanceDraft R&D Process Flow
ProposalSponsor
R&D ApprovalCommittee
R&D ProjectManagement
Office
• Approve project selection• Approve funding and funding changes• Approve project schedule changes• Monitor/control project execution
• Manage approved R&D projects• Coordinate with OMB/CIC• Develop budget exhibits (300)• Apply metrics/success criteria
• Initiate and manages project• Request budget and funding• Respond to inquiries regarding project• Report to RDAC on project completion/delay
RDAC SelectsProjects forPerformance
R&D PMO and SponsorDevelop Additional Information (300) as
Needed
Proposal SponsorIncorporates
Change and InitiatesProject (Build)
Phase V,Production
Phase IIIDevelopment
OMB/CICApprovesProject
YES
NO
RDAC and SponsorRe-evaluate Project
Scope and Cost
ToPhase II
RequiresOMB/CICApproval
NO
YES
Revision 1.0Project Reference ID Tasks 38-51
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Phase V--ProductionDraft R&D Process Flow
Practice Areas CustomersAccount
ManagementProgram
• Receive/purchase productsand services
• Market products and services • Manage products and services• Deliver products and services
Account ManagersMarket Products
and Services
Practice AreasDeliver
Productsand Services
StopPhase IVPerformance
Customers ReceiveProducts and Services
Project Reference ID Tasks 52-59
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Definitions• Research
– Creative work undertaken to increase the stock of knowledge, and the use of this stock of knowledge to devise new solutions
– The goal of the research process is to produce new knowledge, which takes three main forms…
• Exploratory (Basic) Research – directed toward fuller knowledge or understanding which can structure or identify a new solution
• Constructive (Applied) Research – which develops solutions to an existing problem
• Empirical Research – which tests the feasibility of a solution using empirical evidence
• Development– Systematic application of knowledge or understanding, directed
toward the production of useful material, devices, and systems or methods, including design, development, and improvement of prototypes and new processes
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General R&D Traits• R&D is difficult to mange since the defining feature
of the research involves the unknown• R&D spending ranges between 8 to 12 percent of
revenue in Good Firms• 80% of R&D Projects result in “Non Marketable
Solutions”• Defense and Health are top categories of Federal
R&D• Higher R&D Spending does not guarantee “more
creativity, higher profit or greater market share• 93% of stagnant or declining firms experienced
growth through R&D• R&D is not the same as capital investment
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