Receipt, Storage & Staging (RSS)
Partner Warehouse Operations
How Businesses Can Partner with Public
Health to Warehouse Supplies in a Public Health Emergency
Objectives
By the end of this class you should be able to:Understand how a Partner Receipt, Storage, &
Staging (RSS) Warehouse worksKnow when a Partner RSS Warehouse will openUnderstand personnel roles Know about your site set-upUnderstand security considerations for a Partner RSS
Warehouse
What is a Partner RSS Warehouse?
RSS= Receipt, Storage, & Staging
These are specific business locations that have agreed to work with the health department to warehouse emergency medications and supplies for distribution County-wide in a large-scale declared public health emergency.
When would we expect to see a Partner RSS Warehouse activate?
A Partner RSS Warehouse would only be opened in the rare event that the population is at great risk of exposure to a contagious disease or other biological agent and preventive medications need to be taken immediately to eliminate severe illness.
What is the purpose of the Partner RSS Warehouse?
Receiving, Storing, & Staging supplies for:1. Points of Dispensing (PODs)2. Hospitals3. Clinics4. Alternate Care Sites5. Other Emergency Healthcare
Providers
Set-up
There are FOUR main considerations to the set-up of a Partner RSS Warehouse:
1. Layout2. Safety3. Staff Roles4. Security
Necessary Equipment
Provided by the County Provided by the Warehouse
Transport Vehicles Material Handling Equipment
Computers, Portable Printers, Phones, & Radios
Wireless Access, Fax Machine, Copier & Phone Lines
Packaging Labels Desks, Tables, & Chairs
One Meal Per Shift Warehouse Personnel
Inventory Management Staff
Staff Roles
RSS Warehouse Manager
Order Management Unit Leader
Material Unit Leader
Loading Dock Unit Leader
Security Unit Leader
Security Personnel
Inventory Management
System Specialist
Mapping System Specialist
Runner
Order Picker
LoaderMaterial Mover
Two Kinds of Staff:
#1) County Appointed Staff – responsible for inventory accountability
#2) Warehouse Staff – responsible for normal Warehouse operations
Safety
Safety is first and foremost in the Partner RSS warehouse.
Safety items which will need to be re-iterated with all staff include:
Knowledge of equipment safety
Personal protective equipment
Restricted areas and access
RSS Warehouse Manager
• Signs for inventory
• Signs all chain of custody paperwork
• Oversees County employees
• Liaison between the County and Warehouse
• Contact person for all deliveries
Order Management Unit Leader
• Responsible for Inventory Management System• Incoming & Outgoing Order status• Inventory Counts & Reports• Oversees Delivery Routing
Supervisor for:
1. Inventory Management System Specialist
2. Runners
3. Mapping System Specialist
Material Unit Leader
• Responsible for identifying storage area
• Oversees all host Warehouse staff
• Liaison for the host Warehouse partner
Supervisor for:
1. Material Mover
2. Order Picker
Loading Dock Unit Leader
• Responsible for double checking orders
• Oversees vehicle loading
• Assures delivery vehicles have routing directions
Supervisor for:
1. Loader
Security Unit Leader
Uniformed law enforcement specialist who is responsible for physical security of building and all staff (County or private).
Inventory Management
Inventory Management refers to what will happen from the time Materials arrive until the time they leave the facility.
Receipt of Materials
Materials will be brought to the RSS Warehouse by commercial-type vehicles with California Highway Patrol escorts. Once the trucks are secure at the dock:
1. Pallets are un-loaded
2. Materials are checked-in
3. Materials are signed for
4. Materials are moved to the Storage Area
Materials in the Warehouse
When an order is received, it will be entered into the Inventory Management System.
The Inventory Management System Specialist will print the Pick List and send it to the Order Picker.
The Order Picker will Pick the Order according to the sheet, sign their name on the bottom, and request that the Material Mover move all items to the Staging Area.
Delivery of Materials
In the Staging Area, the Loading Dock Unit Leader will:
1. Verify the order with the Pick List
2. Monitor the loading of delivery vehicles
3. Assure that all drivers have the correct paperwork for their delivery
4. Have driver sign, confirming that the material was loaded and released to them
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