Zack LaneReCAP Coordinator
December 2010
ReCAPColumbia Univeristy
An item is accessioned when it is processed by ReCAP staff and shelved at the facility
Books must have a unique barcode and be in good condition
Accession data is tracked by both ReCAP and CUL
Each institution tracks different data associated with barcodes
Granular data is available only from CUL; ReCAP Coordinator uses it for analysis
ReCAPColumbia Univeristy
ReCAPColumbia Univeristy
Barcode Customer Code Date Patron Group Bib ID Item ID CLIO Location Fiscal Year
Format Publishing Date Language Title Holdings ID Call Number Enumeration/
Chronology
ReCAPColumbia Univeristy
The history of CUL accessions at ReCAP can be divided into three periods:
FY01/02-FY03/04, Load In. Large-scale transfer to clear onsite backlog and at obsolete off-site facilities; 500k per year
FY04/05-FY09/FY10, Middle Phase. Continued effort to clear backlog, re-purpose library space and offset collection growth; 300k per year
FY10/11-, Restricted Phase. Slow-down a result of budget, delaying planned construction of new module; 150k per year
ReCAPColumbia Univeristy
3,438,152 accessions since ReCAP opened in January 2002◦ FY08/09 : 308,965◦ FY09/10 : 210,274◦ FY10/11 : 64,642 (November 2010)
Does not includes Columbia Law Library◦ 270,303 accessions
8,327,694 total accessions at ReCAP
Each year CUL has accessioned more collections at ReCAP
Currently, CUL staff assign informal quotas to each department library
Quotas are based on both acquisition rate and space demands
Transfer projects vary from year to year Overall, large transfers have been the norm
ReCAPColumbia Univeristy
ReCAPColumbia Univeristy
455,977
712,546
542,957
302,703
267,544
315,663
256,881
308,965
210,274
64,642
0
100000
200000
300000
400000
500000
600000
700000
800000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
Total Accessions by Fiscal Year
Customer code is used by ReCAP to control access and delivery permissions
Visualizes the distribution of customer codes within the yearly accession totals
Transfers occur in phases, out of department libraries
ReCAPColumbia Univeristy
ReCAPColumbia Univeristy
0
100000
200000
300000
400000
500000
600000
700000
800000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
Total Accessions by Customer Code and Fiscal Year
UT
UA
RS
RH
OH
MR
HX
HS
HR
GC
EV
EA
CV
CU
CR
CM
BS
AV
AR
AD
AC
CLIO location is the encoding used by CUL to manage off-site collections
Distribution of CLIO locations looks different from the distribution of customer code
Often several CLIO locations correspond to the same customer code
More information on CLIO location can be found here
ReCAPColumbia Univeristy
ReCAPColumbia Univeristy
0
100000
200000
300000
400000
500000
600000
700000
800000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
Total Accession by CLIO Location and Fiscal Year
off,avda off,ave off,avr off,bio off,bmc off,bus off,che off,dic off,docs off,eal off,ean
off,ear off,eax off,eng off,far off,fax off,glg off,glx off,gsc off,hsl off,hsr off,hssc off,jou
off,leh off,les off,mat off,msc off,msr off,mus off,mvr off,oral off,phy off,prd off,psy off,rbms
off,rbx off,ref off,sci off,swx off,uacl off,uta off,utmrl off,utn off,utp off,uts off,vmc off,war
ReCAPColumbia Univeristy
Pie chart illustrates the distribution of customer codes at ReCAP
The four largest codes are:◦ CU: 68.8% general circulating◦ EV: 9.8% general circulating CJK◦ AR: 5.6% non-circ Avery Library ◦ RS: 3.5% restricted RBML/University Archives
ReCAPColumbia Univeristy
Distribution of Customer Codes
ReCAPColumbia Univeristy
Granular data from Voyager is available for ReCAP accessions
This allows analysis based on single or multiple facets
For example, the distribution of publication dates, format and languages
ReCAPColumbia Univeristy
Monographs : all records with format “am” Only include complete dates 1850-2010 Substantial holdings of monographs
published between 1950 and 1990 Post-2003 materials were transferred
directly to ReCAP at the time of acquisition Approximately 30,000 new acquisitions per
year are sent directly to ReCAP Further analysis indicates that recent
publications are requested by patrons at a higher rate
ReCAPColumbia Univeristy
0
5000
10000
15000
20000
25000
30000
35000
40000
45000
1850
1854
1858
1862
1866
1870
1874
1878
1882
1886
1890
1894
1898
1902
1906
1910
1914
1918
1922
1926
1930
1934
1938
1942
1946
1950
1954
1958
1962
1966
1970
1974
1978
1982
1986
1990
1994
1998
2002
2006
2010
Distribution of Publication Dates: Monographs Accessioned at ReCAP, 1850-2010
ReCAPColumbia Univeristy
Distribution by language includes all items 424 total languages Top ten language in ReCAP collections
◦ English : 49.9%◦ German : 7.8%◦ Japanese : 5.5%◦ Chinese : 5.4%◦ French : 5.2%◦ Spanish : 3.9%◦ Russian : 3.8%◦ [none] : 2.4%◦ Italian : 2.1%◦ Korean : 1.4%
ReCAPColumbia Univeristy
Distribution of Languages Accessioned at ReCAP
ReCAPColumbia Univeristy
Format is a combination of two elements of the Leader field: Type and BLvl
OCLC definitions:◦ Type “a” is “Lanuage material”◦ BLvl “m” is “Monograph/item”; “s” is “Serial”
Monographs and Serials are identified by formats “am” and “as”
All other formats fall under the heading of “Everything Else”
ReCAPColumbia Univeristy
Monograph64.4%
Serial27.9%
Everything Else7.8%
Accessions by Format
ReCAPColumbia Univeristy
0
100000
200000
300000
400000
500000
600000
700000
800000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
Total Accessions by Format
Everything Else
Serial
Monograph
More information about data sets can be found on the ReCAP Data Center website
Primary data categories include: accession, retrieval, delivery and circulation
Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator
Please see the main ReCAP website for general information about CUL procedures and systems
ReCAPColumbia Univeristy
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