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CIDC Delhi
Role of Quantity Surveyor As
Profit Center
S A Reddi
Value Engineering [email protected]
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Quantity Surveyor
A quantity surveyor(QS) is a professional
working within the construction industry
concerned with Project costs.
The profession is one that provides a
qualification gained following formal education,
specific training and experience that provides a
general set of skills that are then applied to adiverse variety of problems.1Predominantly
these relate to costs and contracts on
construction projects.
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Quantity Surveyor
Job description
A quantity surveyor manages all costs relating
to building and civil engineering projects, from
the initial calculations to the final figures
Surveyors seek to minimize the costs of a
project and enhance value for money, while still
achieving the required standards and quality
Many of these are specified by statutory
building regulations, which the surveyor needs
to understand and adhere to.
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QS Typical Work Activities
Preparing tender and contract documents, BOQ
Costs analysis, Control Assist in establishing a clients requirements
and undertaking feasibility studies
Prepare Analyze costing for tenders
Allocating work to subcontractors
Advice on contractual claims
Progress reports, value completed work
Aware of the different contracts in use Understand Health & Safety Regulations
Risk and Value Management
Advise on procurement strategy;
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QS Typical Work Activities A surveyor calculates all related costs so that
companies will be well informed about howmuch each portion of their building will cost andthe areas where they can minimize their costs
Quantity surveyors goal is to enhance the value
of a building in relation to the amount of moneyspent building it
The surveyor looks at the construction process& determine Standards and Regulations to
meet minimum statutory building regulations Will also determine areas most important to
maintaining the quality of the new building.
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QS Work Activities- Options
A quantity surveyor can find business from either acontractor or the client, and they also have the optionof choosing to work on-site or away in an office.
Once chosen, he is involved in the entire buildingprocess from start to finish. At the beginning, he willevaluate the property and prepare estimates on thetotal costs involved in the project
He will continue to prepare contractual documents,bills, and other tender documents. He will perform costanalysis, perform a risk and value managementassessment of the property, as well as provide insighton cost control and procurement strategies
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Entry Requirements for a
Quantity Surveyor
A first degree will give the best opportunities asa quantity surveyor
Accredited institutions like the Royal Institutionof Chartered Surveyors (RICS) or the similarlywell-known Chartered Institute of Building(CIOB) offer many degree programs
With such a degree, One will probably be ableto secure a better position and earn moremoney, but may not necessarily need a degreein quantity surveying in order to be successful
in this career.
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Case: Quantity Surveyor of A
Construction Co
Mr X, a Matriculate, Started as Administrative
Assistant in the QS Dept
Diligent Observation, Studies Enabled Rise To
The Position OF HOD
On Retirement, The Position Was Difficult to Fill
He Studied General Conditions of Contract ofEach Tender, Made Copious Notes of
Strengths and Weaknesses in the Documents
Which Enabled Successful Claims Later On!
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Case: QS Director In UK Const Co
Personal Experience
As Head of Foreign Operations, Visited ALeading Construction Co in UK
The Managing Director Introduced Fellow
Board Members; One Was Director, QS! The MD Clarified That During Lean Periods, It
is The QS Director Who Helped Generated
Profits Thro Identifying Claims At The TenderStage
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Qualifications
You may also be able to enter without any
degree at all. You will need to be prepared towork your way through the industry
Some businesses may actually fund degreecourses related to quantity surveying so thatyou can get the education necessary to makethe most out of this career.
if you do have a degree unrelated to quantitysurveying you complete further study and theRICS. The RICS is a qualification programdesigned to give career seekers another routeto becoming a quantity surveyor.
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Skills Required Methodical and analytical thinking as will as practical
and logical reasoning skills Problem solving skills with a creative approach
Skill related to mathematics and financialmanagement
Concise writing skills to produce reports on complexinformation * Thorough knowledge and understandingof building and construction codes, regulations, etc
have enough hands on, work experience
Formal education is important, but being able todemonstrate that you have a relevant understandingof building and construction can go a long way
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Continuing Professional
Development (CPD)
Continuing professional development is almost the
norm in today's business world.
The RICS offers a lifelong learning programme that
will allow you to record and mark any professionaldevelopments that you have made over the years.
Programs designed to promote learning in an open
atmosphere, as well as provide a space for private
study
RICS has also established conferences and events
that quantity surveyors can attend to learn more
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Quantity Surveyor Functions
The QS reports to Project Manager Provides advice in the decision-making throughout themanagement of a project from initial inception to finalcompletion
The QS handles estimating and cost control, thetendering process and, after contract award, thecommercial interface
QS carries out estimating and measurement of worksprior to tender, producing the bill of quantities; produce
tender documentation and manage the tenderprocess; clarify and evaluate tenders; and manage theresultant contract through monthly valuations,variations control, contract administration andassessment of claims.
.
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Quantity Surveyor Functions
Some are trained in techniques of cost control. Those
who emphasize the cost discipline Are Often Called
"Construction Cost Consultant". They ensure that
projects are designed and constructed in such as toGet value for money, cost certainty , programme dates
Others emphasize contracts management. Trained to
draft, interpret and administer complex contracts,
those who operate in the broader field of projectmanagement often adopt other titles such as
"Contracts Manager" or "Construction Surveyor".
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Contractor's QS
Responsible for performance of operations thatmirror those of the owner's QS- themeasurement and pricing of construction work,
but specifically that actually performed by thecontractor as opposed to the construction workdescribed and measured in the constructioncontract between the owner and the contractor.
Such a difference in quantity of work may arisefrom changes required by an owner, or by anarchitect or engineer on an owner's behalf.
Typically, the settlement of a change
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Contractor's QS
The role of a contractor's QS will extend further
than the day to day running of building projects
Will cover sub-contract formation, forecasting of
costs and values of the project, cash flow
forecasts and the collation of the operation and
maintenance manuals of the project
This increase in the capacity of the surveying
profession has led to an increased demand for
qualified personnel
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About RICS
: RICS (Royal Institution of CharteredSurveyors) coversall aspects of property,construction and associated environmentalissues. RICS has 86,000 chartered members(FRICS and MRICS) and 55,000 members inother categories of membership globally.
It represents, regulates and promotes the work
of these property professionals throughout 146countries. RICS is governed by a Royal Charterapproved by Parliament which requires it to actin the public interest. It is also a professional
regulatory body approved by Government
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Planning
During the planning procedures the QS plays a
key role in assessing whether the project isfeasible economically
The Quantity Surveyor may act in consultingrole to engineers and architects, advising them
on cost effective methodologies and procedures Professionally trained in building code and by-
laws, He ensures the project adheres to localand national regulations
Feasibility, both engineering and economical ,is a key factor in the planning procedure
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Construction While the project is underway , the Quantity
Surveyor Ensures the process runs smoothlyand within budget limits
Conflict can arise and the Quantity SurveyorSteps in to act as a liaison between conflicted
members of the construction process Interpersonal relationships Among the
construction team keep the project moving
Attention to monitoring the costs andeconomics involved during the construction.Keeping the project running without conflict
C
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Post-Construction
After the project is completed, responsibilities
and function shift. This objective now is tomonitor the building and make sure thatoperational costs are kept inside the budget.
the responsibilities are to make sure the project
adheres to local and national tax laws. Insurance claims and cost of replacement are
dealt with by the Quantity Surveyor. Accurateestimates of damages and costs of destroyed
or damaged goods are also provided.
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Responsibilities During Tendering
To establish the cost of installation, materials
and workmanships and to come out with a wellplanned quotation which is beneficial to boththe company and the main contractors for each
individual project that the company is handling To prepare contracts for projects by stating
clearly the terms and conditions, studying andunderstand the contracts
When projects are completed, proceed withclaiming of payments from the relevant partiesand complete the collection of payments as
soon as possible.
B i R l A d R ibiliti
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Basic Roles And Responsibilities
Prepare , submit and collect claims for payment
Prepare, submit quotations. Diligently to following up Do awarding of contracts and preparation of contracts
related documents
Sourcing and purchasing of materials and related
products needed for production Perform liaison with engineer and sales department
Perform liaison with main contractors, sub contractorsand other parties involved the projects
Studies other project cases to solve any problems
Report Progress Daily to boss without being asked
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Monitor Construction Cost
As advisers, they estimate and monitor
construction costs, from the feasibility stage of
a project through to the completion of the
construction period
After construction they may be involved with tax
depreciation schedules, replacement cost
estimation for insurance purposes and, ifnecessary, mediation and arbitration.
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Liaison Work
Quantity Surveyors work closely with architects,financiers, engineers, contractors, suppliers,project owners, accountants, insurance
underwriters, solicitors and Courts Quantity surveyors get their name from the Bill
of Quantities,. This is measured from designdrawings, to be used by the contractors fortendering and for progress payments, forvariations and changes and ultimately forstatistics, taxation and valuation.
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Advise on Economics
Initially quantity surveyors use their knowledge ofconstruction methods and costs to advise on the mosteconomical way
They use Cost Planning, Estimating, Cost Analysis,
Cost-in-use Studies and Value Engg to establish aproject budget
During design the QS ensures that the design remainson budget through Cost Management
Essential additions offset by identified other savings On completion of design and drawings, the quantity
surveyor may prepare a Bill of Quantities, which isissued with the specification, for use by contractors in
submitting tenders.
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Tenders
The contractor's quantity surveyors preparetenders, and price alternatives
Involved in assessing tenders, advise on the
type of contract or special clauses in it During construction they fairly value progresspayments at regular intervals, value changes todesign or quantities which may arise by
reference to appropriate Bill of Quantities rates They prepareclaims for progress payments and
additional work.
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Role On Project Completion
On completion the quantity surveyor producesdepreciation schedules of project componentsadvises on insurance replacement costs
In case of disputes the quantity surveyor iscalled on as an expert witness, and somequantity surveyors act as arbitrators. Both thecontractor's and owner's quantity surveyors will
be involved in this They use their skills in refurbishment of old
buildings, alterations to existing buildings andinsurance replacement estimates
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Analytical Mind
Quantity surveyors have orderly and analytical
minds and prepared to work to very rigid time
schedules. As decisions involving large sums of
money are often made using information
produced by them they must be accurate in allaspects of their work
Quantity surveyors work in the private sector
with Contractors, in the public sector mainlywith the Government Departments/Authorities,
financiers, property developers, project
managers and universities
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Comments, queries, suggestions?
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