READINESS COORDINATOR NETWORK
March 27, 2014
AGENDA
Status of MIS / EBT Implementation Ceres Mini-Demos Clinic Enablement
Hardware Plan Site Surveys & Hardware
Next Steps and Meeting
3/27/14 2
STATUS OF IMPLEMENTATIONCERES The “Prep Site” is installed
Allows Ciber and WIC to configure our menus Some data can be pre-loaded --- e.g. Retail Vendors State staff working on configuring food packages,
and food benefit menus --- e.g. design of printed food benefit list for HH
Detailed Functional Design Document (DFDD) review this week Describes all functionality we expect Ceres to
include Basis for any additional development work by
Contractor
3/27/14 3
STATUS OF IMPLEMENTATIONEBT
Goal: To replace JPM with minimal delay
Fast track: Use the same Contractor who will replace JPM for VT SNAP EBT program - Xerox
Contract is drafted based on JPM contract and work plan
Speed up approval process
Pick up where we left off with JPM
3/27/14 4
CERES MINI-DEMOS
Survey results: few have seen the demos, but those who have, said they were helpful
Updated to add a voice track explaining the function being demonstrated; added animations
Ceres Mini-Demos are posted in shared folder Added voice track & updated existing demos
Enrolling a Baby Producing a VOC Ceres Reports Plotting Growth Charts
New! Data Integrity Donna Bister will send you the instructions for viewing
3/27/14 5
CLINIC ENABLEMENT HARDWARE PLAN
Each clinic room and admin workstation will have: Computer (PC), wide screen monitor that swivels,
keyboard, card reader, signature pad, and mouse
Shared by all local agency staff: Printer/scanner – networked to all workstations Think about where this should be placed
3/27/14 6
CLINIC ENABLEMENTSURVEYS & HARDWARE Excellent work on surveys - Thanks!
Every clinic room has at least one data jack and enough outlets, and enough room for needed equipment
44 clinic rooms (not counting St A) have winterms. Plan is for PC in every room.
Need to purchase 49-50 PCs, screens, signature pads, keyboards to outfit all clinic rooms (including St A).
One networked scanner/printer for each suite of clinic rooms
3/27/14 7
NEXT STEPS
Computer Skills Self-Assessments Outreach Clinic Site Surveys
Send photos or drawings Important to know which cell coverage is available, in
order to identify whether we can install WIFI hotspots
Promote the Mini-Demos
Next Month: Transitioning from Paper to Paperless – Lessons learned from health care
We will be joined by Chantale Nadeau, WIC in the Medical Home nutritionist from Newport Office!
3/27/14 8
NEXT RCN MEETING: APRIL 24TH * 12:30 PM-1:30 PM
If you will miss the meeting, please review the meeting materials and contact us with any questions and suggestions http://healthvermont.gov/wic/
ReadinessCoordinatorNetwork Lynne Bortree [email protected] Jeanne Keller [email protected]
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