PUNJAB CITIES GOVERNANCE IMPROVEMENT PROJECT (PCGIP) ANNUAL PLANNING WORKSHOP – YEAR 4
WASA RawalpindiAugust 31 & September 1, 2015
Sequence of Presentation
Work Plan on:a) DLI 1: Resource Planningb) DLI 2: Procurementc) DLI‐3 Intergovernmental Finance systemd) DLI 4: Revenue Collection Systeme) DLI 5:Boundary Alignmentf) DLI 6: Public Disclosure & Access to informationg) DLI 7: Complaint Monitoring & Grievance Redress Mechanism
Procurement Plan 2015‐16Environmental and Social Management Framework (ESMF)
DLI 1: Work Plan WASA Rawalpindi
DLI 1:Resource Planning
Target of Disbursement
Activities Time line
Each CDG hasprepared anIDAMP,includingdevelopmentand assetManagementplans of theCDG formunicipalservices and ofeach entity.
Notification of Committees for IDAMP October 5, 2015
First preliminary revised IDAMP Forms (FY) of WASA with reasons for O & M replacement, disposal of assets etc.
December 15, 2015
Final IDAMP Forms (Revised estimates FY and budget estimates FY) together with explanatory notes thereon
February 152016
Issuance of Letter (Including forms) for IDAMP 2015‐16
November 1, 2015
DLI 1: Work Plan WASA Rawalpindi
DLI 1:Resource Planning
Target of Disbursement
Activities Time line
Each CDGhas preparedan IDAMP,includingdevelopmentand assetManagementplans of theCDG formunicipalservices andof each entity.
Last date for submission of IDAMP Forms by WASA Directorates for Preparation of IDAMP
February 10, 2016
Last date for submission of IDAMP form 3 & 4 (Capital Investment & Level of Service Delivery) by District Department
February 25, 2016
Review of IDAMP Forms in District Development Committee Meetings.
March 1, 2016
Planning & Coordination Committee (PCC) Meeting
March 15, 2016
DLI 1: Work Plan WASA Rawalpindi
DLI 1:Resource Planning
Target of Disbursement
Activities Time line
Each CDGhas preparedan IDAMP,includingdevelopmentand assetManagementplans of theCDG formunicipalservices andof each entity.
Approval of IDAMP Forms in District Development Committee (DDC) Meeting
March 20, 2016
Finalization and submission of IDAMP Forms
April 15, 2016
Compilation of IDAMP Forms and Finalization of IDAMP
May 10, 2016
DLI 2: Work Plan WASA Rawalpindi
DLI 2:Procurem
en
Target of Disbursement
Activities Time line/ Progress
Stipulations oftheProcurementRules (and theSOPs)complied withfor all city levelprojects.
Notification of Procurement Committees
Procurement Committee notified
Notification of Grievance Redress committees
Grievance Redress Committees Notified
Audit observations. 2013‐14 & 2014‐15: No audit observation related to Procurement Rules
Contract Management 2014‐15: Contracts of 3 ADP Schemes & 18 EEPs Schemes are Completed on time
Payment Timeline Payments are made on time on satisfactory performance
DLI 2: Work Plan WASA Rawalpindi
DLI 2:Procurem
en
Target of Disbursement
Activities Time line/ Progress
Stipulations ofthe ProcurementRules (and theSOPs) compliedwith for all citylevel projects.
Uploading annual procurement plans on PPRA website
2014‐15: Uploaded http://eproc.punjab.gov.pk/AnnualProcurementPlan/RWASA%20Procurement%20plan.pdf
2015‐16: by 15th Sept, 2015
Advertisements on Websites and Print Media
2014‐15: ADP = 7 EEP = 2
Adequately defined Specifications and BiddingDocuments
Bidding Documents are being prepared as per PPRA / World Bank Guidelines
Publication of Evaluation Reports
2014‐15: Evaluation Reportsprepared and announced 2015‐16: Evaluation Reports will be uploaded on PPRA soon after completion of Evaluation process for each contract
DLI 2: Work Plan WASA Rawalpindi
DLI 2:Procurem
en
Target Activities Time line
Improvementof FinancialReporting
Preparation and dissemination of Draft Financial Management System Manual for comments and feedback
June 30, 2015
Incorporation of comments and feedback.
December 31, 2015
Trainings will be conducted after approval of manual by Competent Authority
December 31, 2015
DLI 3: Work Plan WASA Rawalpindi
DLI 3:Intergovernm
ental Finance
Target of Disbursement
Activities Time line
Each CDG isbeing isprovideddetails by theFinanceDepartmentregardingtransfersbeing madeto the cityentities at thetime oftransfers
Monthly Consolidation of transfers from WASA
20‐30th of every month (ongoing)
Scanning of Release Orders & Maintaining of electronic database
1‐10th of every month (ongoing)
Uploading of scanned copies of released on websites of WASA Rawalpindi
16‐20th of every month (ongoing)
DLI 4: Work Plan WASA Rawalpindi
DLI 4: Revenue
Collection System
Target of Disbursement
Activities Time line
WASAR has toOperationalized theapprovedAction Plans.
Tariff revision and its approval by Authority and Government.
March 2016
Calculate Unit Cost of Service Provision .Maintain Accounting Record in which facilitate calculation of Total Costs of Services
On going
Maintaince of Quantitative Record:Installation of bulk meters for recording water quantity
April 15, 2016
DLI 4: Work Plan WASA RawalpindiDLI 4: Revenue Collection
System
Target of Disbursement
Activities Time line
WASAR has toOperationalized theapprovedAction Plans.
Insufficient user chargesObtain and reconcile amountadjusted in case of adjustment ofWAPDA dues from property tax bythe provincial government or by thefederal adjusterAccount for accrued expensesAllocate proportionate overheads to the cost centres
Ongoing
Start/Extend consumer meteringStart/Extend metering to commercial
March21, 2016
Calculation of operating ratio separately for different services (water supply and sewerages)
Ongoing
DLI 4: Work Plan WASA Rawalpindi
DLI 4: Revenue Collection
System
Target of Disbursement
Activities Time line
WASAR has toOperationalized theapprovedAction Plans.
Improve Billing and Collection systemEnsure bills are generated in time and reach the customersCalculate, review and continuously improve billing efficiency and collection efficiency
Ongoing
Update Customer Database and check/ Regularize non‐payers.
Ongoing
Recovery of Arears‐WASAs.Reconcile computerized billing systemwith subsidiary record (DCR)Aging of arrears and Issue notices todefaulters with arrears outstanding formore than a year to clear their account.
Ongoing
DLI 4: Work Plan WASA Rawalpindi
DLI 4: Revenue Collection
System
Target of DisbursementWASAR has toOperationalized the approvedAction Plans.
Activities Time line
Maintain properly updated Spatial Information Maps “Consumer” maps (for water supply and sewerage)
October 31, 2015
Control Power Costs Dues Reconciliation with WAPDALog registers at tube wellAvoid Running tube well in peak Hours
Ongoing
Detect and regularize illegal connectionsConduct survey Charge and collect efficiency charges as well as penalty from users having illegal connections
October 1, 2015
Energy Audit (Phase 2 fieldmeasurements)
November 30, 2015
DLI 5: Work Plan WASA Rawalpindi
DLI 5: Boundary Alignm
ent
Target of Disbursement
Activities Time line
Implementationof the first year ofextension of theservice boundaryof each city
Review design criteria of various servicedelivery assets based on the resourceavailability (water resources, existing assetscapacity to carry water or sewerage,population density), population growth,density, material, life cycle of assets andservice delivery requirement for following(Water Supply Sewerage, Drainage & NewSettlement etc)
November 2015
The WASA as per notified Indicators by HUD&PHED has adopted the KPI for Bench Marking and Reporting. Submission on PWON Web data every six month along with LOS submitted by MD & PWON Report to Sec HUD&PHED & copy to P&DD & WASA Web site .
December 2015&June 2016
Prepare Asset Management Plan , Template & Cycle of IDAM
September 2015
DLI 5: Work Plan WASA Rawalpindi
DLI 5: Boundary Alignm
ent
Target of Disbursement
Activities Time line
Implementation ofthe first year ofextension of theservice boundary ofeach city
Preparation of IDAM Monitoringsystem
December 2015
Implementation of asset managementsystem• Annual Monitoring• Phase extension plan & Costing of
next year
June 2016
New Housing Societies in WASARawalpindi AreaStandardsAgreements for service deliveryReportingNOC protocolNotification of Peri –Urban StructurePlan
March 2016
DLI 6: Work Plan WASA Rawalpindi
DLI 6:Public D
isclosure &
Access to Information
Target of Disbursement
Activities Time line
WASAs implement approved Mechanism
Circulation of approved mechanism within WASA
August 15, 2015
Circulation of a letter to all concerned regarding requirements of pro‐active disclosure in WASA
August 30, 2015
Compilation of material falling under pro‐active disclosure by the respective departments
September 30, 2015
Uploading on the website after due approval
October 2015
Adoption of on‐demand” disclosure in routine working
On‐going
DLI 7: Work Plan WASA Rawalpindi
DLI 7: Accountability
Target of Disbursement
Activities Time line
WASAsimplementapprovedMechanism
Circulation of approved mechanism to within WASA
August 15, 2015
Circulation of a letter to all concerned regarding requirements of GRM to WASA
August 30, 2015
Conducting mass awareness regarding GRM In WASA
On‐going
Conducting periodic review of the performance of officers / officials as per responsibility matrix in WASA
On‐going
Conducting quarterly analysis of complaints to identify major trends such as type of complaints, areas / zones etc
On‐going
Funds & no of Schemes for WASA Rawalpindi
Year 2013‐14 2014‐15 2015‐16
Funds (Rs. Mil) 195.06 220.966 295.67
No of Schemes 11 19 27
Allocation of Funds for WASA Rawalpindi
0
50
100
150
200
250
300
2013‐14 2014‐15 2015‐16
Rs. m
il
Year
WASAR- Allocation of Funds 2015-16
Repair & Maintenance
DescriptionAmount
No. of Schemes(Rs. Million)
Water Supply 231.7 20
Drainage System 14 5Purchases of maintenance material and store items for operation
50 2
Power and Energy ‐ ‐
Total 295.672 27
WASA Rawalpindi Procurement Plan 2015-16
Sr. No Name of Schemes Cost (Rs. Million)
1‐ Replacement of Bulk water meters in east Zone 25.0
2‐ Replacement of Bulk water meters in West Zone 25.0
3‐ Refurbishment/ Improvement of E/M works at Rawal Lake Filtration plant
13.5
4‐ Refurbishment/Improvement of Electric Penal, Boards, Consoles etc
10.0
5‐ Refurbishment/Improvement of Pre‐chlorination & Alum Dozing System at Rawal Lake Filtration Plant
10.0
6‐ Repair / Improvement of Motor Control Units & other accessories of Machineries in East Zone
12.5
7‐ Repair / Improvement of tube well chambers and filtration plants in West Zone (Part‐II)
10.0
WASA Rawalpindi Procurement Plan 2015-16
Sr.No Name of Schemes Cost (Rs. Million)
8‐ Repair / Improvement of tube well chambers and filtration plants in East Zone (Part‐II)
10.0
9‐ Repair of main water supply lines at West Zone 35.0
10‐ Repair of main water supply lines at central area (Part‐II) 22.0
11‐ Repair / Improvement of Motor Control Units & other accessories of Machineries in West Zone
12.5
12‐ Refurbishment of tube well machineries in east zone (Part‐II) 22.0
13‐ Refurbishment of tube well machineries in west zone (Part‐II) 22.0
14‐ Repair of old leaking water supply line in UC‐74 to 77 5.00
WASA Rawalpindi Procurement Plan 2015-16
Sr.No Name of Schemes Cost (Rs. Million)
15‐ Repair of old leaking water supply line in Zone –V 5.00
16‐ Repair / Improvement of abandoned tube wells (Part‐II) 6.50
17‐ Refurbishment of Air valves,Control valves, Wash out and other installations at Khanpur Water Conductance main
6.00
18‐ Refurbishment of C.P Stations & E/M work at Turnol & TommarBifurcation Point of Khanpur Water Supply System
4.00
19‐ Refurbishment/ Improvement of E & M Works at water work I (Part‐II)
7.00
20‐ Refurbishment/ Improvement of Instrumentation, Measuring & Monitoring equipment at Rawal Lake Filtration plant
6.00
21‐ Refurbishment/ Improvement of 11 KV protection panel at RawalLake Filtration plant
5.00
WASA Rawalpindi Procurement Plan 2015-16
Sr.No Name of Schemes Cost (Rs. Million)
22‐ Repair/improvement of sewer pipes in east Zone‐I 2.50
23‐ Repair/improvement of sewer pipes in east Zone‐II 3.00
24‐ Repair/improvement of Inlets of Kassi Drain in West Zone‐I 2.00
25‐ Repair of damaged manhole and Manufacturing of manhole covers/slab with L‐Iron Frame (Part‐II)
4.00
26‐ Repair/improvement of Inlets of Kassi Drain in West Zone‐II 2.50
27‐ Repair/improvement of E/M Works of Siddique Chowk Sump 5.50
ESMF: Work Plan WASA Rawalpindi
Environmental and Social
Managem
ent Framew
ork
Target of Disbursement
Activities Time line
100 % implementation of ESMF on government financed schemes
Environmental and Social Screening of Schemes.
(Sep‐Oct 2015)After schemes identification.
Allocation of cost for *ESMP, **EIA or ***IEE in PC 1 or scheme implementation cost.
(Oct 2015)After screening.
Preparation of ESMPs for E2 category schemes and Conduct of EIA / IEE for E1 category schemes through outsourcing i.e. by hiring third party consultants through competitive bidding.
(Oct‐Dec 2015)After cost allocation.
ESMF: Work Plan WASA Rawalpindi
Environmental and Social
Managem
ent Framew
ork
Target of Disbursement
Activities Time line
100 %implementationof ESMF ongovernmentfinancedschemes
ESMPs/EIA/IEE Approval from EPD Punjab. Public hearing will be arranged for EIA studies.
(Dec 2015‐Feb 2016)After studies preparation.
Environmental and Social Monitoring of Schemes.
(Feb‐Jun 2016)During schemes execution.
Capacity Building of WASA Contractors and Labors on ESMF.
Before and during schemes execution.
Thank you !
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