Procurement for Faculties
NameProcurement OfficeDate
Contents
• Procurement Core Functions
• Procurement for Faculties• Structure
• Objectives
• Value for Money for the Faculty of ****
• Awareness Sessions
Procurement core functionsObtaining Value for Money for the University by:
• Managing core commodity spend• regional and national contracts
• Contract compliance and savings
• Tendering – equipment and services• Procurement thresholds and EU regulations
• Risk management and legislative compliance
• ‘Procure to pay’ activities
Managing core commodity spend• Regional and national contracts
• Commodity Groups
• Contract compliance and savings
Catering Laboratory SuppliesComputing PostalDomestic Services ProfessionalEstates StationeryFurniture & Textiles
Telecoms
UoS Total expenditure and savings on regional contracts
UoS Percentage Savings
Tendering – equipment and services
• Procurement thresholds and EU regulations
£0- £2,000 Value for Money approach to purchasing
£2,000 - £25,000 Three written quotations
£25,000 - £125,000
Formal Tender involving Procurement
Over £125,000 EU Procurement exercise
Risk management and legislative compliance
• Tendering and Terms & Conditions• EU Legislation (e.g. Remedies Directive)• Contract Management• Corporate & Social Responsibility• Sustainability issues• Financial Stability
‘Procure to pay’ activities
• Promotion of Right First Time Initiative• Procurement Reporting• Releasing Purchase Orders• New vendor requests• Catalogue / Autofax Solutions
Procurement for the Faculty of *****
• Align with faculty needs
• Main contact still via commodity specialists and procurement helpdesk
• Faculty strategic contact: ****
• Faculty assistant: *****
Integrating and embedding Procurement into the Faculty
Procurement Structure for Faculties
Procurement for Faculties
• Specific contacts and raised profile
• Involvement in strategic planning processes
• Faculty specific opportunities for savings
• Sharing best practice
• Develop Awareness sessions
• Updates and faculty specific training
Value for Money for your Department• Cost reduction via contracted suppliers
• Added value procurement via quotation and tendering exercises
• ‘Better buying’ cost reduction• Catalogue Solutions• Consolidated ordering• Stock management
• Identifying faculty specific savings
Commodity contract savings
Department specific savings
• Identify opportunities
• Expenditure analysis
• Product / Commodity area
Awareness Sessions
• Procurement overview
• Tendering processes and procedures
• Contracts and supplier sourcing
• Department - defined (as requested!)
Feedback & Questions
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