Download - Preparing Your Data for an Affirmative Action Plan: Workforce Snapshot

Preparing Your Datafor an Affirmative Action Plan:Workforce Snapshot Files

presented byCarla Irwin

President of Carla Irwin & Associates

and Stephanie R. Thomas, Ph.D.

Founder and CEO of Thomas Econometrics

About the Webinar Series

• “Getting Back To Basics”

• Upcoming schedule:– 11/9: Applicant Flow

– 11/30: Compensation

• Series 2: “OFCCP Scheduling Letter Preparedness”

Overview

• Data requirements

• Missing data and its effects

• Data scrubbing and validation

Required Data

• Employee‐level data

• Fields to be populated– Employee Name/Number;

– Race/Gender/Ethnicity;

– Job Title;

– EEO‐1 / Job Group / Census Code / FLSA Status / FT or PT Status

– Department, Location;

– Hire / rehire / termination / promotion dates;

– Salary Grade / Compensation information;

– Manager Name

Non‐AAP Suggested Data

• Expanded demographic information on other protected characteristics– Age

– Disability status*

– Veteran status*

– Marital status

– Sexual orientation

Required Documentation

• Electronically‐maintained information used in employment decisions:– Hire / rehire / promotion / termination;

– Compensation;

– FT / PT Status;

– FLSA Status (exempt / nonexempt);

– Leaves of Absence, FMLA, Accommodations, etc.

– Any other information considered when making employment decisions

Common Missing Data Points

• Employee ID

• Manager Name

• FLSA Status

• Census Code

• Salary Grade / Band

• Recent Hires

• Recent Terms

Common Data Pitfalls

• Timing Issues– Including employees terminated prior to snapshot date;

– Including employees hired after snapshot date.

• Incorrect job title, job group, location, department, pay rate, etc.

The Effect of Missing Data

• Bad Data = Bad AAP

• Inaccurate conclusions– Where are your real issues?

• Time / Expense / Resources– Internal cost

– External cost

• Audit & Litigation Issues

Data Scrubbing & Validation

• Do We Have the Right People?

• Do We Have the Right Codes?

• Are We Consistent?

• Where Are Our Data Gaps?

Data Scrubbing & Validation

It’s an interactive process

Conclusion

• The Workforce Snapshot is the “foundation data” for the Affirmative Action Plan

Carla IrwinPresident of Carla Irwin & Associates

[email protected]

www.carlairwininc.com

& Stephanie R. Thomas, Ph.D.

Founder and CEO of Thomas [email protected]

215.642.0072www.thomasecon.com