PPM-34 Compliance with
EVAS using Deltek
Solutions
Rob Edwards, Product Director
Mike Boulton, Product Director
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Key Objectives
Provide an overview of the DCMA metrics
Explore how to prepare for the changes
Explain what Deltek is doing today to help government contractors prepare
Discover how DCMA’s changes can drive improved processes, data quality and
ultimately, greater customer satisfaction
Overview & Background
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What’s Changing and Why?
PARCA changed the thresholds (effective 1 Sept 2015) which trigger an
automatic EVMS compliance review to $100 million meaning fewer contractors
will now have compliance reviews
Why?
• Contracts are bigger
• Earned Value Management (EVM) is costly
• BBP 3 looks for ways to be more efficient and save money
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What’s Changing and Why? (Cont’d)
DCMA is working to leverage technology to streamline reviews and perform
more comprehensive analysis on contractors’ data
The new approach is data driven and will probably start appearing on contracts
late next year
“Small sized center, under 10 personnel, resulted in a growing backlog of un-
validated systems”
DCMA Presentation, April 14th, 2016 to NDIA IPMD
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What Does this Mean?
This change means a more thorough examination of contractors’ data (your
data) on a regular basis and higher surveillance
The new measures also provide government contractors (you) with
• Additional project insight
• Improved project process
• Higher quality data
• Overall better project management
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What is the EVMS Compliance Pilot About?
Source: DCMA Update to NDIA IPMD, August 31, 2016
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What is the EVMS Compliance Pilot About?
Initial pilot used source contractor data – this varies at each site
• Testing metrics in different industrieso LM Aeronautics along with major subcontractor BAE
o Raytheon Missile Systems
o GD Electric Boat
o Textron Marine and Land Systems
• Currently 132 metrics in 32 Guidelines / 4 Categories of ANSI/EIA 748o Baseline metric count was 163
o Ratio of Manual to Purely Automated is 3:2
Baseline review of metrics completed May 2016
• Complete metric testing – End of March 2017 (estimate)
• Tools in production - Oct 2017 (estimate)
So What Do the Metrics Look Like?
But 1st a note from our
“sponsor”…
Source: DCMA
Presentation to NDIA
IPMD
April 14th, 2016
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Source: DCMA Update to NDIA IPMD, August 31, 2016
98 validated out of 132
Deltek metrics will be
maintained in
compliance with DCMA
revisions.
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Test Metric Specifications
Each metric has a
specification document
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DCMA Metrics & Thresholds
You can find the current state of the DCMA metrics on the DCMA site
(http://www.dcma.mil/HQ/EVMS/)
You will see a list of items you can download:
How Might Surveillance Change?
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Surveillance Process
From DCMA “Data Driven EVMS Compliance: Past, Present and Future” 18
November, 2015
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Source: DCMA Update to NDIA IPMD, August 31, 2016
DCMA Reorganizing
and reducing staff
w/EV duties
from 428 To 345
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Source: DCMA Update to NDIA IPMD, August 31, 2016
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Surveillance Process
Key Takeaways:
• DCMA will use both the current condition (Over/Under Threshold) as well as
the trend associated with the metric to focus their attention
• Discussions indicate, tripping a metric threshold will trigger further
investigation into the issue before a CAR would be issued – giving time to
ensure it is not a data quality blip or something simple to resolve
So How Do You Get Ahead?
Lessons Learned & Preparations
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Improve Your Data
Based on the draft metrics, there are certain general data
requirements/suggestions that seem prevalent:
• Control Account (CA) or SLPP (y/n)
• Work Package (WP) or PP (y/n)
• Element of Cost (EoC)
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Improve Your Data
Other Data Requirements:
• Recurring Flag (R/NR/T Recurring/Non Recurring/Total) - PARCA is looking
for this on Resource/Cost data and Below the Line summary data
• Performing Entity - Need to track major contractors throughout cost system
• Several metrics look to compare the WAD data with the IMS and Cost
System representations of the data
o Can you export electronic data from your WAD system?
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Build Time into CDRL Delivery
Plan your CDRL cycle to have time to run the metrics yourself before submittal
• Most clients we talk to want the capability to run the metrics and find any
issues or questions before submittal
• This means having the data, the time and the tools to run the integrated
cost/schedule/wad metrics
23
Additional Thoughts
Will Programs calculate the metrics internally or a central office?
How many people will it take to produce the data and analyze prior to submittal?
24
PARCA Note
While the DCMA is working on the
metrics and surveillance procedures,
PARCA is working to revise the
IPMR formats.
How long for approval of new IPMR
formats and UN/CEFACT XML
How long to get on contract?
**This is a DRAFT concept**
What is Deltek Doing About it?
Deltek Approach
CobraOpen Plan
Project/Program
Level Data
Acumen
wInsight AnalyticsPMO
Internal Reviewer
Acumen AcumenInternal Reviewer Internal Reviewer
Primavera
MS Project
Program Metrics
Calculated
Enterprise Analytics
WAD
(PMC)
Results
© Deltek, Inc. All Rights Reserved - Confidential. These plans represent our current
estimates on timing and functionality and may be subject to future modification.27
The Overall Plan
Enhance Cobra to provide the ‘Cost System Data’ for metrics.
Enhance Acumen to calculate the require metrics and reporting for EVAS
• Get additional Metric Data
• Develop Capability to Define and Calculate Metrics
• Develop Output
Enhance wInsight Analytics to integrate Acumen EVAS Metric results for portfolio
analysis.
Enhance PMC to export current WAD data by control account
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The Overall Plan
Cobra and Acumen are key to this solution
Deltek is moving ahead through our proprietary Deltek Cost Data Exchange (DCDX)
file.
• Not waiting on PARCA to spec what DCMA decides they want.
Cobra 8.1
Acumen Export
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New Integration menu
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Acumen Wizard
Acumen wizard
Acumen Wizard
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Map the WBS and OBS
Select the Cost sets to export
Acumen Wizard
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Configurations can be saved and
reused for future exports.
Data stored in a proprietary format for
Acumen.
Acumen 8.0
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Support Integrated Cost/Schedule Data
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Visibility (UI) for Cost and WAD data
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See Everything in One Place
• Control
Accounts
• Work
Packages
• Activities
• WAD Data
CA
WP
Act
WAD
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Acumen: DCMA Metrics Defined
Acumen now has the capability to define the new DCMA
metrics
• Acumen will include the DRAFT DCMA metrics out-of-
the-box
• Acumen metrics will be maintained by Deltek to be
compliant with DCMA changes
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Reporting - New Summary Metric Report
The new Summary Metric Report is like the Analyst Report on
steroids. It includes:
• All Ribbon Views containing metrics with the new Publish
flag set to true
• Each ribbon view is summarized by showing the Score to a
program summary tab.
• Intermediate levels of Metric Folders are also summarized
You don’t need to select one of the ribbon views before you
publish… we fuse what we need
• New Publish option on metrics
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Reporting
Project-Summary Tab
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Reporting
Organization Summary Tab
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Reporting
Project-Summary Tab
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wInsight Analytics – Enterprise Analytics
See the entire portfolio of programs:
Combine new EVAS metrics with
traditional analytics
Use Data Discovery to find
patterns and emerging issues
Web and mobile access
© Deltek, Inc. All Rights Reserved - Confidential. These plans represent our current
estimates on timing and functionality and may be subject to future modification.45
Conclusion
We are on track to deliver Cobra 8.1 with the Cost Data Export functionality by the
end of the year.
We are on track to deliver Acumen 8 with EVAS functionality by the end of the year.
We will complete plans for PMC and wInsight after their current releases are
completed.
Industry Update
© Deltek, Inc. All Rights Reserved - Confidential. These plans represent our current
estimates on timing and functionality and may be subject to future modification.46
© Deltek, Inc. All Rights Reserved - Confidential. These plans represent our current
estimates on timing and functionality and may be subject to future modification.47
Industry Update
Subsequent to RFI in Feb, DCMA posted RFQ - June 7th with expected contract to
be issued end of July 2016.
• This was delayed to end of September 2016
• Still has not been awarded
• 100% small business set-aside
Existing Deltek contract with DCMA was extended in September
• Includes Deltek Cobra, MPM, wInsight, Open Plan, and Acumen
• Already own wInsight Analytics enterprise license
• Expanded Acumen to the full suite (Fuse, Risk & 360), and increased adoption to
an enterprise license
• Added named users of Cobra and MPM
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Interesting Note
• We have heard from a few contractors that are customers that SUPSHIP is already using the current draft metrics.
Q&A
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