PowerPoint 2007 : The Power of Presentations How can Microsoft
PowerPoint 2007 help you convey your message?
Slide 2
Lesson 2: Create Content and Collaborate PowerPoint
presentations help you to convey your message through visual tools
such as graphics, charts, and diagrams.
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How do I use themes? How do I promote and demote text? How do I
create diagrams, tables, and, charts? How do I insert Clip Art,
pictures, shapes, and WordArt? How do I use the Spelling Checker
and Thesaurus? How do I insert comments? What vocabulary words
should I review? Lesson 2: Create Content and Collaborate View This
Presentation to Answer the Following Questions:
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Themes make it easy to create professional-looking
presentations. Lesson 2: Create Content and Collaborate A theme is
a set of colors, fonts, and graphics designed to work together
throughout a presentation.
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PowerPoint provides text boxes (also called placeholders) to
make it easy for you to enter text. Lesson 2: Create Content and
Collaborate The first slide of a presentatio n also has a subtitle
text box. Use the title text box for the slide titles.
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When a text box or other object is selected, one or more
contextual tabs will appear on the Ribbon. Lesson 2: Create Content
and Collaborate A contextual tab contains commands that can be used
only with the selected object.
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PowerPoint allows you to import, or bring in, text from
different sources into your presentation. PowerPoint allows you to
import, or bring in, text from different sources into your
presentation. Lesson 2: Create Content and Collaborate When you
insert an outline, PowerPoint automatically creates slide titles,
subtitles, and bulleted lists.
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To import an outline into a presentation, use the Insert
Outline dialog box. Lesson 2: Create Content and Collaborate
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If text is not in the proper order, you can easily move it into
the correct position. Lesson 2: Create Content and Collaborate If
you cut a word or words, you can move it from one place and paste
it into another position. To use the same text in more than one
place, copy the text and paste it into the new location.
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An outline is effective for organizing ideas in a presentation.
On the Outline pane, text for each slide is organized in levels.
Lesson 2: Create Content and Collaborate The slide title appears on
the first level. Subtitles or main bullet points appear on the
second level, and supporting points are on the third level.
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To emphasize the importance of an item, promote it and make it
a main point. Lesson 2: Create Content and Collaborate If you
decide an item should be subordinate, or below, another main point,
demote it to make it a supporting point.
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Academic Skills Check What is an effective method of organizing
ideas in a presentation? Answers may include: Outlines are
effective for organizing ideas in a presentation. Lesson 2: Create
Content and Collaborate
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Academic Skills Check How can you emphasize the importance of
an item in an outline? Answers may include: To emphasize the
importance of an item in an outline, promote it and make it a main
point. Lesson 2: Create Content and Collaborate
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Tech Check How can themes create professional- looking
presentations? Answers may include: Themes create
professional-looking presentations by using colors, fonts, and
graphics designed to work together throughout a presentation.
Lesson 2: Create Content and Collaborate
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A table organizes your information into rows and columns.
Lesson 2: Create Content and Collaborate Use tables when you want
to compare information side by side, as when comparing team
responsibilities on a large project.
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The area where a row and a column intersect is called a cell.
Lesson 2: Create Content and Collaborate Key text into cells like
you do into a text box. Press the Tab key to move from cell to
cell.
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Use Quick Styles to change the overall look of a table. Lesson
2: Create Content and Collaborate The Quick Styles gallery on the
Table Styles drop-down arrow contains a variety of choices that are
based on the color scheme of the slides theme.
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Images help make your presentation visually interesting. Lesson
2: Create Content and Collaborate You can use PowerPoint to locate
premade graphics known as Clip Art. The Clip Art task pane helps
you search for the image that best fits your presentation.
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A diagram is a graphic that organizes information visually.
Lesson 2: Create Content and Collaborate PowerPoint provides many
different types of diagrams that can be easily inserted into a
presentation.
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To change the color and style of a SmartArt diagram, use Quick
Styles. Lesson 2: Create Content and Collaborate Apply Quick Styles
to change the effects of the diagram.
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Like a diagram, a chart displays information in a visual way.
Lesson 2: Create Content and Collaborate When you insert a chart
into PowerPoint, an Excel worksheet containing default data
automatically opens. Once you replace the data with your own data
it is shown in the form of a chart.
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To insert a chart into a presentation, use the Insert Chart
dialog box. Lesson 2: Create Content and Collaborate
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As with SmartArt diagrams and tables, you can apply Quick
Styles to charts as well. Lesson 2: Create Content and
Collaborate
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Insert pictures from your own scanned images, digital camera,
or picture CD-ROM.
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To insert a picture into a presentation, use the Insert Picture
dialog box. Lesson 2: Create Content and Collaborate
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Adding Clip Art and pictures is not the only way you can add
interest to your presentation. Lesson 2: Create Content and
Collaborate You can also use PowerPoints Shapes, which are
pre-designed shapes such as rectangles, ovals, and stars.
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WordArt allows you to turn text into artwork. Lesson 2: Create
Content and Collaborate Use WordArt to make your presentation more
effective.
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PowerPoint contains important language tools to help you choose
the correct word and spell it correctly. Lesson 2: Create Content
and Collaborate The Thesaurus contains words with similar meanings,
also known as synonyms, allowing you to pick the exact word you
need.
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Use the Spelling Checker to make sure every word in your
presentation is spelled correctly. PowerPoint automatically checks
words against its built-in dictionary as you create each slide.
PowerPoint automatically checks words against its built-in
dictionary as you create each slide. Lesson 2: Create Content and
Collaborate
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Before you deliver a presentation, have classmates or coworkers
review it. Lesson 2: Create Content and Collaborate Comments are
like sticky notes that appear as small boxes on the slide. To look
at a presentation without the comments showing, you can hide the
extra text, called markup.
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Academic Skills Check Answers may include : When deciding which
chart to use for a presentation, think about what information you
need to convey. What should you consider when deciding which chart
to use for a presentation? Lesson 2: Create Content and
Collaborate
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TechCheck Answer: Use Quick Styles to change the overall look
or effects of a diagram. How can you change the overall look of a
diagram in a presentation? Lesson 2: Create Content and
Collaborate
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TechCheck Answer: To insert a picture into a presentation, use
the Insert Picture dialog box. How do you insert a picture into a
presentation? Lesson 2: Create Content and Collaborate
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TechCheck Answer: Use the Thesaurus to find synonyms for words
in a presentation. Which tool can you use to find synonyms for
words in a presentation? Lesson 2: Create Content and
Collaborate
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Vocabulary Review A collection of design elements, graphics,
and colors that help items such as documents, presentations, and
Web pages maintain a consistent image. theme Lesson 2: Create
Content and Collaborate
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Vocabulary Review A tab that appears on the Ribbon that
contains commands that can only be used with a selected object.
contextual tab Lesson 2: Create Content and Collaborate
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Vocabulary Review In outlines, changes selected text to the
next higher heading level (up one level, to the left). promote
Lesson 2: Create Content and Collaborate
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Vocabulary Review In an outline, to change selected text to a
lower heading level. demote Lesson 2: Create Content and
Collaborate
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Vocabulary Review A set of rows and columns used to organize
information. table Lesson 2: Create Content and Collaborate
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Vocabulary Review Images or pre-made graphics that can be
inserted into a document or presentation. Clip Art Lesson 2: Create
Content and Collaborate
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Vocabulary Review A graphic that represents or illustrates a
concept or process. Diagrams can be used to organize and present
information visually. diagram Lesson 2: Create Content and
Collaborate
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Vocabulary Review A graphic that organizes data visually.
Common charts are pie charts, bar charts, and line charts. chart
Lesson 2: Create Content and Collaborate