RESTRICTED (When completed)*
RESTRICTED (When completed)*
1
Maritime Safety Directorate
Maritime Security Section
Port Facility Security Plans
Inspection Checklist
Name of Port Facility Reference Number Date of Inspection Inspection conducted by: *Strike out “when completed” as part of the inspection
RESTRICTED (When completed)*
RESTRICTED (When completed)*
2
EXECUTIVE SUMMARY This port Facility was inspected by _______________________ on _____ the _____ day of ______________.Year ______ (Block Capitals) The following is a summary of the Inspection: Signed ______________________________ Date: _________________
RESTRICTED (When completed)*
RESTRICTED (When completed)*
3
The Following codes are to be used for the completion of “Check”, “Review” and “Verify” tickboxes. √ (Tick mark) This symbol is used is everything is found to be satisfactory. C (Letter C) This letter is to be used if any Check Review or Verification process generate a comment either in the allocated column or on the general comments pages at the rear. A (Letter A) This Letter is to be used if any advice was given by the inspection team or sought by the port facility on issues to be checked, reviewed or verified. F (Letter F) This letter is to be used in the event that any serious issue is found to be unsatisfactory. N/A (Letters N/A) This Letter combination is to be used only in situations where Checks, Reviews or Verifications are not applicable.
RESTRICTED (When completed)*
RESTRICTED (When completed)*
4
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RESTRICTED (When completed)
RESTRICTED (When completed)
5
Essential Contact Information
To verify by inspection that the contact details for key personnel with local or national organisations which have security responsibilities, remain as listed in the PFSP.
No PFSP ISPS ref Item Action Comments 1 1.1
B 16.8.4 B 16.8.12
Name of Port Facility
2 1.2
Name of Operating Company
3 1.3
Full Postal Address
4 1.4
General Telephone and E-mail Contact Details
5 1.5
General Description of the Port Facility
6 1.6
Security and Emergency Contact List
7 1.7 Contact Details of Garda Siochana for Port Officials in event of an Emergency
8 1.8
A 16.3.10 Name of PFSO
9 1.9
A 16.3.10 PFSO contact details
10 1.10
Name of Alternative PFSO
11 1.11
Alternate PFSO contact details
12 1.12
Name of Company Director/Chief Executive
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
RESTRICTED (When completed)
RESTRICTED (When completed)
6
13 2.4
B 16.8.4 B 16.8.12
Port Security Committee Ref Annex H
14 3.7
Response Agencies and Control Authorities
15 3.7.1
DCMNR
16 3.7.2
Garda Siochana
17 3.7.3
Customs & Excise
18 3.7.4
Immigration
19 3.7.5
A 17.2.9.
Other
• Where is the essential contact information available and is it readily assessable to the people who require it in the event of a security incident?
• What is the classification
of the essential contact information?
• Is contact information for Company Security Officers available?
• Is PFSO routinely informed where changes of contact details occur?
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
RESTRICTED (When completed)
RESTRICTED (When completed)
7
• Is the essential contact
information list capable of being read by persons in low light conditions and by persons wearing PPE?
• What is the last review
date for the essential contact information?
• Does the last reviewed
date appear on the list?
Check Verify
Check Verify
RESTRICTED (When completed)
RESTRICTED (When completed)
8
(This page is intentionally left blank.)
RESTRICTED (When completed)
RESTRICTED (When completed)
9
Organisation Of Security To verify by inspection that the role and structure of the security organisation within the port facility with regard to personnel and equipment remains as specified in
the PFSP. No PFSP ISPS ref Item Action Results Comments 20 2.1 A 16.3.9 Consider the
procedures for receiving and disseminating Security Level change information to relevant staff.
Is the reporting chain clear? Do the procedures clearly specify the actions to be taken during normal working hours? Do the procedures clearly specify the actions to be taken for an after hours event?
21 2.2
Personnel with Security Duties
22 2.2.1 B 16.8.2 A 16.3.6
List of security duties and responsibilities of permanent port facility personnel (other than PFSO)
Are Security Duties listed? Are the security duties listed sufficient? Number of permanent port facility personnel employed on security duties. - Total - Per rostered shift.
Consider the listed security duties provided. Consider the numbers employed on; - Static security duty - Mobile security duty.
What additional numbers are to be provided for; - Level 2 operation. - Level 3 operation.
Yes No
Yes No
Yes No
Yes No
Yes No
No.
No.
No.
No.
No.
No.
RESTRICTED (When completed)
RESTRICTED (When completed)
10
B 16.8.2 B 16.8.2
List the additional responsibilities of permanent port facility security personnel. How are permanent port facility personnel appraised of their roles and responsibilities? What performance measures are applied to access the individual effectiveness of port facility employees with security duties? Are inadequate performances of security duties subject to disciplinary action?
23 2.2.2 B 16.8.2 B 16.49.2
Details of security contractors (if applicable) and their contracted duties.
Name(s) of contracted security company(ies) Is the Security Contractor approved/certified and are the employees subject to the same vetting procedures? How long has this particular security company been under contract to the port facility? Are 24- hour points of contact for the contracted security company(ies) readily available? Consider the listed security duties of contracted security personnel
Yes No
Yes No
RESTRICTED (When completed)
RESTRICTED (When completed)
11
B 16.49.2 B 16.8.2
How many contracted security personnel on duty within the port facility per rostered shift. How are contracted security personnel apprised on the security requirements of the PFSP, at all security levels ? What procedure does the PFSO employ to satisfy himself that newly contracted security employees have been fully apprised as to the requirements of the PFSP, at all security levels ? Consider the number of contracted personnel employed on; - Static security duty - Mobile security duty.
Does the PFSP provide for additional contract security personnel to meet requirements for; - Level 2 - Level 3 If the above is affirmative, ascertain; - the additional numbers for each Level - the contracted response times.
Does the contract specify that contracted security personnel will be obliged to participate in port facility security drills and exercises? What performance measures are applied to assess the individual effectiveness of contracted security personnel engaged in port facility security duties?
No.
No.
No.
No.
No.
Time
Yes No
No.
RESTRICTED (When completed)
RESTRICTED (When completed)
12
How are lapses in the performance of security duties by contracted security personnel dealt with? What are the general terms and duration of the contract between the port facility and the security contracting company? Any other relevant information.
24 2.10
Security Equipment Maintenance
25 2.10.1 B 16.49
Details of security equipment Security LEVEL 1
Are the physical security measures in place within the port facility adequate? Are the electronic security measures in place within the port facility adequate? Are the additional security measures in place within the Restricted areas of the port facility adequate? Are the additional electronic security measures in place within the Restricted areas of the port facility adequate? Are additional security equipments in place, not already mentioned?
Yes No
Yes No
Yes No
Yes No
Yes No
RESTRICTED (When completed)
RESTRICTED (When completed)
13
B 16.49.1 B 16.49.3 B 16.53
Is port facility lighting fit for purpose? Is port facility lighting properly maintained? List port facility areas covered by CCTV. Where is CCTV monitored on a 24hr basis and is it recorded? Is the CCTV system installed hindered by night-time operation or inclement weather conditions? List amount and type of scanning and x-ray equipments available for the screening of persons, baggage, ships stores and cargo. List the additional physical security measures that will be implemented within the port facility at Level 2. List the additional electronic security measures that will be implemented within the port facility at Level 2.
Yes No
Yes No
Yes No
Yes No
RESTRICTED (When completed)
RESTRICTED (When completed)
14
B 16.54 B 16.51
List the additional physical security measures that will be implemented within the port facility at Level 3 . List the additional electronic security measures that will be implemented within the port facility at Level 3. Are emergency backups available in the event of a security equipment failure, and are these backups fit for purpose?
26 2.10.2 B 16.8.7 Details of maintenance programme for security equipment
Has the port facility a maintenance / repair programme in place for all items listed in the preceding paragraph? Do individual maintenance contracts specify a Mean Time To Repair for each item of equipment?
Yes No
Yes No
Yes No
RESTRICTED (When completed)
RESTRICTED (When completed)
15
Are 24 hour points of contact details available for repair of essential equipments? Which items of security equipment are subjected to a planned annual programme for specification testing and re-certification ? What is the reporting procedure within the port facility organisation for failures of security equipment ? Is the PFSO informed of all security equipment failures ? Are all reported failures recorded? Who is responsible within the port facility organisation for reporting placing service calls to the repairs contractors? Are all service calls logged?
Yes No
Yes No
Yes No
Yes No
RESTRICTED (When completed)
RESTRICTED (When completed)
16
This page is intentionally left blank.
RESTRICTED (When Completed)
RESTRICTED (When Completed)
17
Procedures/Response
To review the continuing effectiveness of the security measures, procedures and equipment in place within the port facility. No Ref ISPS ref Item Action Report Comments 27 2.6 A 16.3.3
A 16.3.4 B 16.8.8
Response to and Reporting of Security Threats, Incidents and Breaches of Security
28 2.6.1 Response - Designated Responder.
Who is the designated responder with regard to all reports of security incidents within the port facility?
29 2.6.2 Reporting procedures for response to Security Incidents.
Does the PFSP clearly specify the reporting procedures for port facility security staff in the event of a security incident ? Verify information flow to responder level by example. Consider PFSP reporting procedure to Dept of Transport and other relevant authorities for effectiveness. Is a specified reporting message format used by the responder for reporting to higher authority?
Yes No
Yes No
RESTRICTED (When Completed)
RESTRICTED (When Completed)
18
Have designated contact persons been available to PFSO when required? Does the PFSP specify a response timetable? Review the security incident recording procedures. Inspect the records presented and consider ; - Format - content detail - location and storage - accessibility control
30
2.6.4 A 16.8.8 Security Incident Investigation Procedures
Are the types of security incidents to be investigated clearly specified in the PFSP? Does PFSP set down a formal investigation procedure? Has the set down security investigation procedure been followed in practice? Verify by inspection records of security incidents.
Yes No
Yes No
Yes No
Yes No
Yes No
RESTRICTED (When Completed)
RESTRICTED (When Completed)
19
31 2.7
A 16.3.5 B 16.20.7
Evacuation Procedures
In the event of a security incident who will determine the necessity of an evacuation from all or any part of the port facility? Who will co-ordinate the evacuation? Who will carry out the evacuation? Does a formal port facility evacuation plan exist?
32 2.7.1 A 16.3.5
Evacuation procedures and routes
Consider the procedures to be followed in the event of an evacuation becoming necessary. How are evacuation routes identified for; - daylight - darkness
33 2.7.2 A 16.3.5
Muster points and safe refuge areas.
Consider the designated muster points and safe areas for suitability.
System check for personnel.
Yes No
Yes No
Yes No
RESTRICTED (When Completed)
RESTRICTED (When Completed)
20
Are designated muster points and safe areas clearly identified by appropriate signage?
34 2.9
B 16.8.11 Dangerous Goods and Hazardous Substances
35 2.9.1 Recording procedures for Dangerous Goods and Hazardous Substances including a procedure of indicating them to armed personnel assigned to port security.
Is a method in place for the recording of the movement of dangerous goods and hazardous substances within the port facility for the purpose of indicating this to armed personnel? Who has responsibility for the compilation and update of this record? Where is the working record retained? Is the record available to security staff on a 24 hour basis for the purpose required? Inspect the record.
IMDG Code Goods
36 2.9.2 B 16.37.2 Storage procedures for Dangerous Goods and Hazardous Substances
What are the storage procedures in place for security related dangerous goods and substances? Are security personnel aware of the storage location for security related
Yes No
Yes No
Yes No
Yes No
RESTRICTED (When Completed)
RESTRICTED (When Completed)
21
dangerous goods and hazardous substances within the port facility? Who is responsible for identifying security related dangerous goods and hazardous substances to armed personnel.
37 2.10.3 38 3.2
A 16.3.14 B 16.8.8
Ship Security Alert
39 3.2.1
Actions to be taken following a Ship Security Alert
Does the PFSP designate the point of contact within the port facility to be notified in the event of a ship security alert? Consider the communication flow. Are the actions to be taken in the event of a ship security alert clearly defined?
40 3.2.2 Procedures for determining and handling false alarms
Are the actions to be taken for determining and handling false alarms clearly defined?
41 3.2.3 Procedures for Protection of the Ships Communications Hub
42 3.3
A 16.3.14 B 16.8.8
Ship Security Incident
43 3.3.1 Authorities to be informed of a Ship Security Incident
Does the PFSP clearly specify the personnel/agencies within the facility to be informed in the event of a “Top Down” ship security incident alert?
Yes No
Yes No
Yes No
Yes No
RESTRICTED (When Completed)
RESTRICTED (When Completed)
22
Does the PFSP clearly specify the authorities to be informed in the event of a “Bottom Up” ship security incident alert ?
44 3.3.2 Action to be taken following a Ship Security Incident
Does the PFSP clearly specify the actions to be taken in the event of a ship security alert? Consider follow up and reporting actions.
45 3.3.3 Procedures for determining and handling false alarms
Does the PFSP clearly specify the procedures to be taken for determining and handling false alarms onboard ships alongside the port facility? Consider the follow up and reporting actions.
46 3.3.4 Procedures for Protection of the Communications Hub
47 3.4
B16.8.8 Port Facility Security Incident
48 3.4.1 Authorities to be informed of a Port Facility Security incident
Does the PFSP clearly specify the authorities to be informed in the event of a port facility security incident?
49 3.4.2 Action to be taken following a Port Facility Security Alert
Does the PFSP designate the person responsible for initiating the actions in the event of a port facility security alert?
Yes No
Yes No
Yes No
Yes No
Yes No
RESTRICTED (When Completed)
RESTRICTED (When Completed)
23
Does the PFSP clearly specify the actions to be taken in the event of a port facility security alert? Consider the follow up and reporting actions.
50 3.4.3 Procedures for determining and handling false alarms
Does the PFSP clearly specify the procedures to be taken for determining and handling false alarms within the port facility? Consider the follow up and reporting actions.
51 3.4.4 Procedures for Protection of the Communications hub
Consider the security procedures in place to protect the Communications hub and the communications centre/operations centre
52 B 16.56.1 B 16.56.2 B 16.56.3
Other What are the procedures and security measures applied by the port facility for interfacing with;
• A ship which has been at a port of a State which is not a Contracting Government to SOLAS.
• A ship to which the ISPS Code
does not apply. • Fixed or floating platforms or
mobile offshore drilling units on location.
Yes No
Yes No
RESTRICTED (When Completed)
RESTRICTED (When Completed)
24
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RESTRICTED (When completed)
RESTRICTED (When completed)
25
Communications
To verify by inspection the suitability of the communications systems provided to allow effective and continuous communication between the port facility security
personnel, ships in port, and, where appropriate, with national or local authorities with security responsibilities.
Consider the procedures or safeguards in place designed to allow such continuous communications to be maintained at all times. No Ref ISPS ref. Item Action Comments 53 2.6.5 Check & Verify 54 3.1
B 16.8.4 B 16.8.5 B 16.25.4
Ship and Port Facility Communication Links
Visit the Communications Hub
55 3.1.1 B 16.25.7 B 16.25.8
Details of communication links with ships
Check & Verify inc. Contact details, frequencies, location, etc.
56 3.1.2 Details of backup communication links with ships
Check & Verify inc. Contact details, frequencies, location, etc.
57 3.1.3 Details of communication links between port facility personnel with security duties
Check & Verify inc. Contact details, frequencies, location, etc.
58 3.1.4 Details of backup communication links between port facility personnel with security duties
Check and Verify inc. Contact details, frequencies, location, etc.
Check Verify
Check Verify
Check Verify
Check Verify
RESTRICTED (When completed)
RESTRICTED (When completed)
26
59 General • Is the communications /
operations centre fit for purpose?
• Can it deliver continuous
24 hr operation? • Inspect & comment on
the physical security features of the Communications Hub/communications / operations centre
• What is maintenance
policy wrt repair /replacement of communications equipment?
• What is required Mean
Time to Repair/Replace? • Are specific measures in
place to ensure the privacy of communications
• Are specific measures in
place which will prevent false messages from being acted upon?
Yes No
Yes No
Yes No
Yes No
RESTRICTED (When completed)
RESTRICTED (When completed)
27
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RESTRICTEDWhen completed
RESTRICTEDWhen completed
28
Documentation Control
To verify the procedures and practices in place to protect security-sensitive information held in paper or electronic format.
No Ref ISPS ref. Item Action Results Comments
60 2.8 A 16.3.11
B 16.8.6
Document &
Information
Security
61 2.8.1 Security and storage
procedures for hard
copy information
considered security
sensitive
Check & Verify
Is there a list of sensitive documents?
Where are they held?
Who has access to them?
How is access controlled?
Is a control of important keys procedure in
place?
62 2.8.2 A 16.7 Security and storage
procedures for
electronic
information
considered security
sensitive
Is there a list of sensitive documents?
Where are they held?
Who has access to them?
How is access controlled?
Is a control of important keys procedure in
place?
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
RESTRICTEDWhen completed
RESTRICTEDWhen completed
29
63 2.8.3 Details of personnel
who will have
access to Port
Facility Security
Plan
Check & Verify
64 A 16.8 General
How many copies of PFSP exist?
Where are they retained?
Circulation & distribution control policy //
Spot Inspection
Does PFSP carry the “Restricted”
classification?
Does a withdrawal and destruction
procedure exist for the PFSP?
Is the destruction of withdrawn PFSP’s
confirmed by certification?
Check Verify
No.
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
RESTRICTEDWhen completed
RESTRICTEDWhen completed
30
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RESTRICTEDWhen completed
RESTRICTEDWhen completed
31
Audit & Review Procedures
To examine the audit and review procedures in use by the port facility authority to assess the ongoing operational effectiveness of the PFSP.
No Ref ISPS ref. Item Action Comments
65 2.3.1 B 16.58
A 16.3.13
PFSP Audit, Review
and Amendment.
Does the PFSP establish how he PFSO intends to audit the
continued effectiveness of the PFSP and the procedure to be
followed to review, update or amend the PFSP?
Is there a guide for the conduct of the audit?
66 2.3
A 16.4
PFSP Audit procedures Details of persons engaged by Port Facility to carry out an audit of
PFSP.
Have the persons who have conducted internal audits of the
security activity specified in the plan or evaluating its
implementation been independent of the activities being audited?
Inspect the internal audit reports.
Yes No
Yes No
Yes No
RESTRICTEDWhen completed
RESTRICTEDWhen completed
32
67 2.3.3 B 16.59
A 16.3.8
PFSP Review
procedures
Has the PFSP been reviewed as required in the following
instances
On alteration of original PFSA.
As a result of an independent audit of the PFSP or
On direction of the Department of Transport as a result
of failings in the port facility security organisation
having been identified on inspection.
On the continuing relevance of significant elements of
the approved PFSP.
Following security incidents or threats thereof involving
the port facility
Following changes in ownership or operational control
of the port facility.
68 2.3.2 B 16.60 PFSP amendment
procedures
Does the plan establish the procedure to be followed to review,
update or amend the PFSP following an audit?
Have all amendments to the PFSP been approved by the
Department of Transport?
Inspect the amendments section of the PFSP.
Yes No
Yes No
RESTRICTEDWhen completed
RESTRICTEDWhen completed
33
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RESTRICTED When completed
RESTRICTED When completed
34
Records
Inspect the records retained by the port facility with regard to the areas listed below.
No Ref ISPS ref Item Action Comments 69 2.6.3 A 17.2.8 Security incidents
Security Threats Security Training False Alarms Port facility security drills Port facility security exercises Declarations of Security Management of Identification systems Control of ID cards: issue loss, return After Action Report Deficiencies Addressed
Inspect Satisfactory?
Inspect Satisfactory?
Inspect Satisfactory?
Inspect Satisfactory?
Inspect Satisfactory?
Inspect Satisfactory?
Inspect Satisfactory?
Inspect Satisfactory?
Inspect Satisfactory?
Inspect Satisfactory?
Inspect Satisfactory?
RESTRICTED When completed
RESTRICTED When completed
35
0 3.2 Ships Security Alert Is a log maintained?
71 2.11.3 Details of procedures for maintaining training records
Who maintains the record? Where is the record kept?
72 1.13
Approvals Record Verification
73 3.6
Reporting Procedures to Government
Are the reporting procedures, lines of communication and designated points of contact with the Department of Transport sufficient? Is a record retained of all communications with the Department of Transport?
Yes No
Yes No
Yes No
Check Verify
Yes No
Yes No
RESTRICTED When completed
RESTRICTED When completed
36
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37
38
39
RESTRICTED (When completed)
RESTRICTED (When completed)
40
Drills & Exercises
To inspect the organisation and conduct of security drills and exercises held by the Port Facility authority for the purposes of ensuring port facility personnel are
proficient in all assigned security duties, at all security levels and to identify any security-related deficiencies which need to be addressed.
No Ref ISPS ref. Item Action Comments 77 2.12
A 18.4 B 18.4
Security Drills & Exercises
78 2.12.1
B 18.5 Details of security drills
Review & Verify Who is responsible for planning and organisation of security drills within the Port Facility? Are security drills plans prepared in paper format? Are individual security drill objectives clearly defined in advance? Are security drills held at the specified minimum three monthly intervals? Are coached security drills conducted for all personnel? Identify number of security drills conducted after hours. Identify number of security drills conducted during hours of darkness. Has the conduct of security drills been weather dependant?
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
RESTRICTED (When completed)
RESTRICTED (When completed)
41
Consider the security drills carried out. Are they relevant? Identify who has evaluator and direction responsibilities for security drills. Is a formal after action review conducted with port facility employees? Identify who is responsible for the compilation of the final security drill report. Has suitable follow-up action always been taken where necessary? Identify who has access to the security review reports.
79 2.12.2
B 18.6
Details of security exercises to be conducted
Review & Verify Who is responsible for planning and organisation of security exercises within the Port Facility? Do planned security exercises involve other agencies? Specify? Are security exercise plans prepared in paper format? Are individual security exercise objectives clearly defined in advance? Are security exercises held more frequently than the maximum specified 18 month interval?
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
RESTRICTED (When completed)
RESTRICTED (When completed)
42
A 16.3.7
List the number and type of security exercises conducted since the date of last Dept of Transport inspection. Are seminars or workshops conducted? Identify the number of security exercises conducted after hours. Identify the number of security exercises conducted during hours of darkness. Has the conduct of security exercises been weather dependant? Consider the security exercises completed to date.
Consider the security exercises completed to date for the participation and input of external local or national agencies. Consider the security exercises completed to date for joint participation of company security officers, ship security officers and ships. Who has acted as facilitator in security exercises? Is a formal post-security exercise review conducted with port facility employees? Who is responsible for the compilation of the final security exercise report? Has the lessons learned been implemented where necessary?
No.
No.
No.
Yes No
Yes No
Yes No
Yes No
RESTRICTED (When completed)
RESTRICTED (When completed)
43
.
Who has access to the security exercise report?
80 2.12.3
Who is the appointed individual within the port facility organisation with specific media responsibility for exercises and actual incidents?
RESTRICTED (When completed)
RESTRICTED (When completed)
44
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RESTRICTED (When completed)
RESTRICTED (When completed)
45
Declaration of Security
No Ref IPIS ref. Item Action Comments 81 3.5
B 16.57 Appendix 1 to Part B
Declaration of Security
Is the approved pro-forma in use? Are the designated Port ID reference numbers included?
82 3.5.1 Procedures for confirming with each ship the need for a DoS prior to ship’s entry into port
Review the communications procedures in place. Confirm the current Department of Transport point of contact. Inspect records of DOS issued.
83 3.5.2 Procedures for dealing with SOLAS ships without a valid security certificate
Review the procedures in place. Inspect any records retained with regard to interfacing with SOLAS ships without a valid security certificate.
84 3.5.3 B 16.55 The PFSP should establish the procedures and security measures to be adopted by the port facility when the port facility is at a lower level than that applying to a ship
Review the procedures in place . Inspect any records maintained with respect port facility interfacing with ships to which a higher security level applies
Yes No
Yes No
RESTRICTED (When completed)
RESTRICTED (When completed)
46
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RESTRICTED(When Completed)
RESTRICTED(When Completed)
47
Measures at Security Level 1, 2 & 3
To inspect the security measures developed and maintained by the Port Facility Security Plan designed to address the requirements of Part A 16..3 of the ISPS Code.
To inspect the application of such measures as specified in the Port Facility Security Plan as they apply to the three security levels as defined in Part A of the ISPS code.
No PFSP ISPS ref. Item Action Comments
85 A 16.3.2 Physical Security Consider the physical security characteristics
of the port facility as detailed in the PFSP.
86 4.1 Level 1- Physical
Security
Confirm port facility compliance with the
physical security measures detailed in the
PFSP for Level 1.
87 5.1 Level 2 - Physical
security
Consider the additional security measures as
detailed in the PFSP, which will be put in
place in the event of a Level 2 activation.
Confirm the availability of the additional
resources required for Level 2.
Consider whether the availability of the
additional resources as required, are limited
by time and delivery constraints.
88 6.1 Level 3- Physical
security
Consider the additional security measures as
detailed in the PFSP, which will be put in
place in the event of Level 3 activation.
Confirm the availability of the additional
resources required for Level 3.
Consider whether the availability of the
additional resources as required, are limited
by time and delivery.
Check Verify
Check Verify
Check Verify
Check Verify
RESTRICTED(When Completed)
RESTRICTED(When Completed)
48
89 A 16.3.2
B 16.12
Access to the Port
Facility Confirm the PFSP identifies all means of
access to the port facility and the security
measures in place covering all such means of
access.
Confirm the PFSP identifies the appropriate
locations for each access point where access
restrictions or prohibitions may be applied
for each security level.
Confirm the means of personnel
identification established in the PFSP
required to permit individuals to access and
remain within the port facility without
challenge.
Examine the identification system in place.
Is a layered ID system in operation? Does the
system facilitate access to restricted/different
areas within the facility?
Consider the procedures in place for the
management of the identification system,
including procedures for checking, and for
lost, stolen or non-returned identifications.
Is abuse or non-adherence of the
identification system subject to disciplinary
action?
Check Verify
Check Verify
Yes No
Yes No
RESTRICTED(When Completed)
RESTRICTED(When Completed)
49
90 4.2
B 16.17.1
B 16.17.2
B 16.17.3
B 16.17.4
B 16.17.5
B 16.17.6
B 16.17.7
Level 1 - Access to
the Port Facility
Verify the application of the following
security measures at the control points
established by the PFSP;
Facility bounded by approved
fencing or other barrier.
Checking of all persons seeking
entry to the port facility in
connection with a ship.
Checking vehicles used by those
seeking entry to the port facility in
connection with a ship.
Verification of the identity of port
facility personnel and those
employed within the port facility
and their vehicles.
Restricting access to exclude those
not employed by the port facility or
working within it, if they are unable
to establish their identity.
Undertaking searches of persons,
personal effects, vehicles and their
contents.
Identification of any access points
not in use, which should be
permanently locked.
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
RESTRICTED(When Completed)
RESTRICTED(When Completed)
50
91 5.2
B 16.19.1
B 16.19.2
B 16.19.3
B 16.19.4
B 16.19.5
B 16.19.6
Level 2 - Access to
the Port Facility
Consider the additional security measures
which may be applied;
Assigning additional personnel to
guard access points and patrol
perimeter barriers.
Limiting the number of access
points to the port facility,
identifying those to be closed and
the means of adequately securing
them.
Providing for means of impeding
movement through remaining access
points. e.g. security barriers
Increasing the frequency of searches
of persons, personal effects and
vehicles.
Denying access to visitors who are
unable to provide a verifiable
justification for seeking entry to the
port facility
Using waterborne patrols to enhance
water-side security.
RESTRICTED(When Completed)
RESTRICTED(When Completed)
51
92 6.2
B 16.20.1
B 16.20.2
B 16.20.3
B 16.20.4
B 16.20.5
B 16.20.6
B 16.20.7
Level 3 - Access to
the Port Facility
Consider the additional security measures
that may be applied;
Suspension of access to all, or part
of, the port facility.
Granting access only to those
responding to the security incident
or threat thereof.
Suspension of pedestrian or
vehicular movement within all, or
any part of, the port facility.
Increased security patrols within the
port facility.
Suspension of port operations within
all, or part, of the port facility.
Direction of vessel movements
relating to all, or part, of the port
facility.
Evacuation of all, or part, of the port
facility.
RESTRICTED(When Completed)
RESTRICTED(When Completed)
52
93 A 16.3.15
B 16.8.14
Check and search
procedures for ships
crew and shore leave
94 4.3.1 B 16.14
B 16.17.2
Level 1 - Check and
search procedures for
ships crew and shore
leave
The PFSP should
establish the security
measures to be applied
when carrying out
check and search
procedures for ships
crew and shore leave
at Level 1.
Consider the security measures as specified
in the PFSP.
Do these security measures provide for;
An identification and verification
system for ships crew returning off
shore leave.
Access control measures to restricted
areas of port facility.
Ship access controls (to include after
normal hours access control measures)
95 5.3.1 Level 2 - Check and
search procedures for
ships crew and shore
leave
The PFSP should
establish the enhanced
security measures to
be applied when
carrying out check and
search procedures for
ships crew and shore
leave at Level 2.
Consider the enhanced security measures to
be applied as detailed in the port facility
PFSP.
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
53
96 6.3.1 Level 3 - Check and
search procedures for
ships crew and shore
leave
The PFSP should
establish the enhanced
security measures to
be applied when
carrying out check and
search procedures for
ships crew and shore
leave at Level 3.
Consider the enhanced security measures to
be applied as detailed in the port facility
PFSP.
97 B 16.14 Checking and search
procedures for
persons
Are clear and specific guidelines provided for
in the port facility PFSP with regard to;
the method of selection for persons to
undergo a check and search procedure.
An approved method for conducting a
check and search procedure on a
selected person by port facility staff.
(male/male and female/female)
Prohibited items and articles.
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
54
98 4.3.2 B 16.17.2
B 16.17.6
B 16.18
Level 1 - Checking
and search procedures
for persons
The PFSP should
establish the security
measures to be applied
when carrying out
check and search
procedures for persons
at Level 1.
Consider the security measures as detailed in
the port facility PFSP.
Verify compliance with the PFSP.
Consider the suitability of both equipment
and location used for the conduct of a check
and search procedure on a person.
99 5.3.2 B 16.19 Level 2 - Checking
and search procedures
for persons
The PFSP should
establish the enhanced
security measures to
be applied when
carrying out check and
search procedures for
persons at Level 2.
Consider the enhanced security measures to
be applied as detailed in the port facility
PFSP.
Check Verify
RESTRICTED(When Completed)
RESTRICTED(When Completed)
55
100 6.3.2 Level 3 - Checking
and search procedures
for persons
The PFSP should
establish the enhanced
security measures to
be applied when
carrying out check and
search procedures for
persons at Level 3.
Consider the enhanced security measures to
be applied as detailed in the port facility
PFSP.
101 B 16.22.4
B 16.14
Checking and search
procedures for
baggage and
personal effects
Are clear and specific guidelines provided for
in the port facility PFSP with regard to;
The method of selection for the baggage
and personal effects of a person to
undergo a check and search procedure.
An approved method for conducting a
check and search procedure by port
facility staff on the baggage and
personal effects of a selected person
Prohibited items and articles.
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
56
102 4.3.3 Level 1 - Checking
and search procedures
for baggage and
personal effects
The PFSP should
establish the security
measures to be applied
when carrying out
check and search
procedures on
baggage and personal
effects at Level 1.
Consider the security measures as detailed in
the port facility PFSP.
Verify compliance with PFSP.
Consider the suitability of both equipment
and location used for the conduct of a check
and search procedure on a person.
103 5.3.3 Level 2 - Checking
and search procedures
for baggage and
personal effects
The PFSP should
establish the enhanced
security measures to
be applied when
carrying out check and
search procedures on
baggage and personal
effects at Level 2.
Consider the enhanced security measures to
be applied as detailed in the port facility
PFSP.
Check Verify
RESTRICTED(When Completed)
RESTRICTED(When Completed)
57
104 6.3.3 Level 3 - Checking
and search procedures
for baggage and
personal effects
The PFSP should
establish the enhanced
security measures to
be applied when
carrying out check and
search procedures on
baggage and personal
effects at Level 3.
Consider the enhanced security measures to
be applied as detailed in the port facility
PFSP
105 B 16.45 Checking and search
procedures for
unaccompanied
baggage
Consider the provisions as detailed in the
PFSP with regard to the handling of
unaccompanied baggage.
Are adequate security measures in place to
ensure;
Un-accompanied baggage is
identified
Subjected to appropriate screening,
including searching, before allowed
entry to port facility.
Measures are in place to ensure such
baggage is handled securely after
screening.
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
58
106 4.3.4 B 16.46 Level 1 - Checking
and search procedures
for unaccompanied
baggage
At Level 1, the PFSP
should establish the
security measures to
be applied when
handling
unaccompanied
baggage.
Consider the security measures as detailed in
the PFSP for Level 1.
Verify compliance with the PFSP security
measures.
107 5.3.4 B 16.47 Level 2 - Checking
and search procedures
for unaccompanied
baggage
At Level 2, the PFSP
should establish the
enhanced security
measures to be applied
when handling
unaccompanied
baggage.
Consider the security measures as detailed in
the PFSP for Level 2.
Verify compliance with the PFSP security
measures.
Check Verify
Check Verify
RESTRICTED(When Completed)
RESTRICTED(When Completed)
59
108 6.3.4 B 16.48
B 16.48.1
B 16.48.2
B 16.48.3
Level 3 - Checking
and search procedures
for unaccompanied
baggage
The PFSP should
comply with the
instructions issued by
those responding to
the security incident
or threat thereof at
Level 3.
Consider the security measures as detailed in
the PFSP for Level 3.
Do these security measures provide for;
Subjecting such baggage to more
extensive screening, for example x-
raying it from at least two different
angles.
The restriction or suspension of
handling of unaccompanied baggage
The refusal to accept
unaccompanied baggage into the
port facility.
109 B 16.14 Checking and search
procedures for
vehicles
Consider the provisions as detailed in the port
facility PFSP with regard to the checking and
search procedures for vehicles.
Are specific procedures included with regard
to;
private vehicles
commercial vehicles
ferry bound vehicles
ferry bound coaches
Are specific guidelines detailed in the PFSP
with regard to the method of selecting
vehicles for, and conduct of, checking and
search procedures.
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
60
110 4.3.5 Level 1- Checking
and search procedures
for vehicles
The PFSP should
establish the security
measures to be applied
for check and search
procedures to be
applied at Level 1.
Consider the security measures in place with
regard to the vehicle checking and search
procedures.
Verify compliance with the security measures
as detailed in the PFSP, giving particular
attention to the frequency, method and
percentage of vehicles being checked.
Consider the procedures in place with regard
to the movement of passengers leaving and
re-entering restricted areas.
Monitor the use of security equipment
provided for carrying out check and search
procedures.
111 5.3.5 Level 2 - Checking
and search procedures
for vehicles
The PFSP should
establish the security
measures to be applied
for check and search
procedures to be
applied at Level 2.
Consider the enhanced security measures
detailed in the port facility PFSP with regard
to procedures in place for the checking and
search of vehicles.
112 6.3.5 Level 3 - Checking
and search procedures
for vehicles
The PFSP should
establish the security
measures to be applied
for check and search
procedures to be
applied at Level 3.
Consider the enhanced security measures
detailed in the port facility PFSP with regard
to procedures in place for the checking and
search of vehicles.
Check Verify
RESTRICTED(When Completed)
RESTRICTED(When Completed)
61
113 B 16.30
B 16.31
B 16. 30.2
B 16.30.1
Checking and search
procedures for cargo
and freight
Consider the security measures detailed in
the port facility PFSP with regard to
procedures in place for the checking and
search of cargo and freight.
Does the PFSP detail specific checking and
search procedures for;
accompanied freight RORO
unaccompanied freight LO/LO
Collection of imports /trailers.
Verify the PFSP provides security measures
which ;
Ensures the checking of freight and
cargo integrity.
Prevents cargo and freight being
accepted without inspection.
Prevents tampering
Ensures searching of the delivery
vehicle.
Are specific guidelines detailed in the PFSP
with regard to the method of conducting
check and search procedures for cargo and
freight?
Does the PFSP specify the action to be taken
in the event of freight or cargo being
rejected?
Check Verify
Check Verify
Check Verify
Check Verify
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
62
Consider the security equipment in use for
carrying out checking and search procedures
on cargo and freight.
Verify whether the checking of cargo and
freight is accomplished by;
Visual and physical examination
The use of scanning / detection
equipment, mechanical devices or
dogs.
Other means.
114 4.3.6
B 16.32.1
B 16.32.2
B 16.32.3
B 16.32.4
Level 1- Checking
and search procedures
for cargo and freight
Consider the security measures in place as
detailed in the port facility PFSP with regard
to checking and search procedures for cargo
and freight.
Verify the application of security measures as
provided for in the PFSP with regard to the
checking and search procedures in place for
cargo and freight at Level 1 which provide
for;
The routine checking of all cargo
and freight.
The verification of driver details and
supporting documentation.
Searching of the delivery vehicle
The routine checking of seals and
other methods used to prevent
tampering
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
RESTRICTED(When Completed)
RESTRICTED(When Completed)
63
B 16.33.1
B 16.33.2
Verify whether the checking of cargo and
freight is accomplished by;
Visual and physical examination
The use of scanning / detection
equipment,
Monitor the use of security equipment
provided for carrying out check and search
procedures.
115 5.3.6
B 16.35.1
B 16.35.3
B 16.36.1
B 16.36.2
Level 2- Checking
and search procedures
for cargo and freight
Consider the enhanced security measures to
be applied.
Do these enhanced security measures provide
for;
The detailed checking of cargo,
freight, transport units and cargo
storage areas within the port facility.
The detailed searches of the delivery
vehicles.
Do the enhanced security measures to be
applied at Level 2 include;
Increasing the frequency and detail
of searches of delivery vehicles.
Increasing the use of scanning /
detection equipment, mechanical
devices, or dogs.
Restricting, or prohibiting, entry of
stores that will not leave the port
facility within a specified period.
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Check Verify
Check Verify
RESTRICTED(When Completed)
RESTRICTED(When Completed)
64
116 6.3.6
B 16.37.1
B 16.37.2
Level 3- Checking
and search procedures
for cargo and freight
Consider the enhanced security measures
detailed in the PFSP that will be applied by
the port facility at Level 3.
Do these enhanced security measures provide
for the
Restriction, or suspension, of the
delivery of ships stores within all, or
part, of the port facility?
Verify the inventory of dangerous goods and
hazardous substances held within the port
facility and their location.
117 B 16.38
B 16.38.1
B 16.38.2
B 16.38.3
B 16.38.4
B 16.38.5
B 16.38.6
Delivery of ships
stores
Consider the security measures in place with
regard to the delivery of ships stores.
Verify the PFSP provides security measures
which ;
Ensures the checking of ships stores
and package integrity.
Prevents ships stores being accepted
without inspection.
Prevents tampering
Prevents ships stores from being
accepted unless ordered.
Ensures searching of the delivery
vehicle.
Ensures the escorting of delivery
vehicles within the port facility.
Yes NO
Yes NO
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
RESTRICTED(When Completed)
RESTRICTED(When Completed)
65
B 16.39 Does the PFSP provide for special
arrangements for delivery of stores to ships
regularly using the port facility?
Do such provisions provide for;
Notification of delivery
Timings for deliveries
Associated documentation.
Confirmation by evidence that stores
being delivered have been ordered
by the ship.
118 4.3.7
B 16.40.1
B 16.40.2
B 16.40.3
B 16.41.1
B 16.41.2
Level 1- Delivery of
ships stores
The PFSP should
establish the security
measures that will
apply with regard to
the control of the
delivery of ships
stores at Level 1.
Verify the application of security measures as
provided for in the PFSP with regard to the
control of the delivery of ships stores at
Level 1 which provide for;
The checking of ships stores
The advance notification as to
composition of load, driver details
and vehicle registration
Searching of the delivery vehicle
Verify whether the checking of ships stores is
accomplished by;
Visual and physical examination
The use of scanning / detection
equipment, mechanical devices or dogs.
Check Verify
Check Verify
Check Verify
Check Verify
Yes NO
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
66
119 5.3.7
B 16.42.1
B 16.42.2
B 16.42.3
B 16.42.4
B 16.43.1
B 16.43.2
B 16.43.3
Level 2- Delivery of
ships stores
The PFSP should
establish the
additional security
measures to be applied
to enhance the control
of the delivery of
ships stores at Level
2.
Consider the enhanced security measures as
detailed in the PFSP for Level 2.
Do these enhanced security measures provide
for;
The detailed checking of ships
stores.
The detailed searches of the delivery
vehicles.
The co-ordination with ships
personnel to check the order against
the delivery note prior to entry to the
port facility
The escorting of the delivery vehicle
within the port facility.
Do the enhanced security measures to be
applied at Level 2 include;
Increasing the frequency and detail
of searches of delivery vehicles.
Increasing the use of scanning /
detection equipment, mechanical
devices, or dogs.
Restricting, or prohibiting, entry of
stores that will not leave the port
facility within a specified period.
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
67
120 6.3.7 B 16.44 Level 3 - Delivery of
ships stores
At Level 3, the port
facility should comply
with the instructions
issued by those
responding to a
security incident or
threat thereof.
Consider the security measures detailed in
the PFSP that will be applied by the port
facility at Level 3.
Do these enhanced security measures provide
for the restriction, or suspension, of the
delivery of ships stores within all, or part, of
the port facility?
121 Procedures for
recording search
information
Review & Verify.
Is sufficient information recorded.
Where & How long is it retained?
122 4.3.9 Level 1 What information is recorded for searches
conducted at Level 1?
123 5.3.9 Level 2 Is there a greater level of detail for searches
conducted at Level 2?
124 6.3.9 Level 3 Is there a greater level of detail for searches
conducted at Level 3?
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
68
125 B 16.21 Designated
Restricted Areas
within the Port
Facility
Examine all PFSP schematics with regard to
access to designated Restricted Areas for
accuracy.
Confirm the following measures are clearly
specified within the PFSP with regard to;
Identification of restricted areas
within the port facility
The extent of such restricted areas.
The times of application for such
restricted areas.
The security measures in place to
control access to them.
The security measures to control
activity within.
The procedures in place to ensure
that all temporary restricted areas
are swept both before and after the
establishment of such a restricted
area.
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
69
B 16.21.1
B 16.21.2
B 16.21.3
B 16.21.4
B 16.21.5
B 16.21.6
Do the Restricted Areas in place within the
port facility provide for;
The protection of passengers, ships
personnel, port facility personnel
and visitors, including those visiting
in connection with a ship.
Protection of the port facility
The protection of ships using and,
serving, the port facility
The protection of security sensitive
locations and areas within the port
facility
The protection of security and
surveillance equipment and systems
The protection of cargo and ships
stores from tampering.
126 4.4 &
4.4.1
Level 1 Consider the security measures detailed in
the PFSP that are applied in respect of the
designated Restricted Area, by the port
facility at Level 1.
127 5.4 &
5.4.1 Level 2 Consider the security measures detailed in
the PFSP that will be applied in respect of the
designated Restricted Area, by the port
facility at Level 2.
128 6.4 &
6.4.1 Level 3 Consider the security measures detailed in
the PFSP that will be applied in respect of the
designated Restricted Area, by the port
facility at Level 3.
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
70
129
B 16.25.1
B 16.25.2
B 16.25.3
B 16.25.4
B 16.25.5
B 16.25.6
B 16.25.7
B 16.25.8
List of Designated
Restricted Areas
within the Port
Facility
Consider the designated Restricted Areas
within the port facility. Do these areas
include;
Shore and water-side areas
immediately adjacent to the ship.
Embarkation and disembarkation
areas, passenger and ships personnel
holding and processing areas,
including search points.
Areas where loading and unloading
or storage of cargo and stores is
undertaken.
Locations where security-sensitive
information, including cargo
documentation, is held.
Areas where dangerous goods and
hazardous substances are held.
Vessel traffic management system
control rooms, aids to navigation
and port buildings, including
security and surveillance rooms.
Areas where security and
surveillance equipment are stored or
located.
Essential electrical, radio and
telecommunications, water and other
utility installations.
RESTRICTED(When Completed)
RESTRICTED(When Completed)
71
B 16.25.9 Other locations in the port facility
where access by vessels, vehicles
and individuals should be restricted.
130 4.4.2 Level 1 - List of
Designated Restricted
Areas
Review list and consider whether all essential
areas are designated as Restricted in
accordance with the ISPS Code?
131 5.4.2 Level 2 - List of
designated Restricted
Areas
Are there any additional areas designated
Restricted at Level 2?
132 6.4.2 Level 3 - List of
Designated Restricted
Areas
Are there any additional areas designated
Restricted at Level 3?
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
72
133
B 16.22.1
B 16.22.2
B 16.22.3
B 16.22.4
B 16.23
B 16.24
B 16.26
Security Measures
for the monitoring
and control of access
to Restricted Areas
within the Port
Facility
Confirm that all Restricted Areas have
clearly established security measures in place
to control;
Access by individuals
The entry, parking, loading and
unloading of vehicles
The movement and storage of cargo
and ships stores.
The movement of unaccompanied
baggage or personal effects.
Confirm all Restricted Areas;
Are clearly marked.
Indicate that access to the area is
restricted and that any unauthorised
presence within the area constitutes
a breach of security.
Where automatic intrusion devices are
installed, consider the location where
monitored and the response plan in place in
the event of an alarm being activated.
Do PFSP security measures extend to the
restricting of unauthorised access to
structures from which the port facility can be
observed?
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
73
134 4.4.3
B 16.37.1
B 16.37.2
B 16.37.3
B 16.37.4
B 16.37.5
B 16.37.6
B 16.37.7
Level 1 - Security
Measures for the
monitoring and
control of access to
Restricted Areas
within the Port
Facility
The PFSP should
establish the
enhancement of the
frequency and
intensity of the
monitoring of, and
control of access to,
Restricted Areas.
Verify the application, as detailed in the
PFSP, of the following security measures to
restricted areas for Level 1;
The provision of permanent or
temporary barriers to surround the
Restricted Area.
The provision of access points
where access can be controlled by
security guards when in operation
and which can be effectively locked
or barred when not in use.
The use of passes which must be
displayed to identify an individuals
entitlement to be within the
Restricted Area.
Clearly marking vehicles allowed
access to Restricted Areas.
The provision of guards and patrols.
The provision of automatic intrusion
detection devices, or surveillance
equipment or systems to detect
unauthorised access into, or
movement within, Restricted Areas
The control of the movement of
vessels in the vicinity of ships using
the port facility.
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
Check Verify
RESTRICTED(When Completed)
RESTRICTED(When Completed)
74
135 5.4.3
B 16.28.1
B 16.28.2
B 16.28.3
B 16.28.4
B 16.28.5
B 16.28.6
Level 2 - Security
Measures for the
monitoring and
control of access to
Restricted Areas
within the Port
Facility
The PFSP should
establish the
enhancement of the
frequency and
intensity of the
monitoring of, and
control of access to,
Restricted Areas.
Consider the PFSP proposals for Level 2
with regard to;
The enhancing of the
effectiveness of the barriers or
fencing surrounding restricted
areas, including the use of
patrols or automatic intrusion
detection devices.
The reduction of the number of
access points to Restricted
Areas and enhancing the
controls applied at the
remaining accesses
Restrictions of parking adjacent
to berthed ships.
Further restricting access to
Restricted Areas and
movements and storage within
them.
The use of continuously
monitored and recording
surveillance equipment.
Enhancing the number and
frequency of patrols, including
water-side patrols, undertaken
on the boundaries of the
Restricted Areas and within
the areas.
RESTRICTED(When Completed)
RESTRICTED(When Completed)
75
B 16.28.7
B 16.28.8
Establishing and restricting
access to areas adjacent to the
Restricted Areas.
Enforcing restrictions on access
by unauthorised craft to waters
adjacent to ships using the port
facility.
136 6.4.3 B 16.29 Level 3 - Security
Measures for the
monitoring and
control of access to
Restricted Areas
within the Port
Facility
The Port Facility
should comply with
the instructions issued
by those responding to
the security incident
or threat thereof.
Consider the security measures detailed in
the PFSP in the event of Level 3.
RESTRICTED(When Completed)
RESTRICTED(When Completed)
76
137 B 16.25 List of Designated
Controlled Buildings
138 4.5.1 Level 1 - List of
Designated Controlled
Buildings
Review & Verify
139 5.5.1 Level 2 - List of
Designated Controlled
Buildings
Do additional designated Controlled
Buildings exist at Level 2?
140 6.5.1 Level 3 - List of
Designated Controlled
Buildings
Do additional designated Controlled
Buildings exist at Level 3?
141 Schematics Review & Verify
142 4.6 Level 1 Review & Verify
143 5.6 Level 2 Review & Verify if different to Level 1
144 6.6 Level 3 Review & Verify if different to Level 2
Review Verify
Review Verify
Review Verify
Review Verify
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
77
145 B 16.31 Handling of Cargo
The security measures
relating to cargo
handling should
prevent tampering and
prevent cargo that is
not meant for carriage
being accepted and
stored within the port
facility.
Does the PFSP provide for;
Inventory control procedures at
access points to the port facility.
The suitable identification of cargo
as having been checked and cleared
for loading onto a ship or for
temporary storage in a restricted
area.
Cargo that does not have a firm date
for loading not being accepted.
The securing of cargo handling
equipment when not in use.
146 4.7
B 16.32.1
B 16.32.2
B 16.32.3
B 16.32.4
Level 1- Handling of
Cargo
Verify the application of the following
security measures as provided for in the
PFSP;
The routine checking of cargo, cargo
transport units and cargo storage
areas within the port facility prior to,
and during, cargo handling
operations.
Checking procedures to ensure that
cargo entering the port facility
matches the delivery note or
equivalent cargo documentation.
The searching of vehicles
The checking of seals and other
methods used to prevent tampering
upon entering the port facility and
upon storage within the port facility.
Check Verify
Check Verify
Check Verify
Check Verify
Yes NO
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
78
B 16.33.1
B 16.33.2
B 16.34
Confirm that cargo checking is accomplished
by;
Visual and physical examination
The use of scanning / detection
equipment, mechanical devices or
dogs
Another means
With regard to regular or repeated cargo
movements are agreements in place for off-
site cargo checking?
Are these agreements documented?147 5.7
B 16.35.1
B 16.35.2
B 16.35.3
B 16.35.4
B 16.36
Level 2 - Handling of
Cargo
The PFSP should
establish the
additional security
measures to be applied
during cargo handling
to enhance control.
Do the enhanced security measures proposed
by the PFSP for Level 2 include;
Detailed checking of cargo, cargo
transport units and cargo storage
areas within the port facility.
Intensified checks to ensure that
only the documented cargo enters
the port facility, is temporarily
stored there and is then loaded onto
a ship.
Intensified searches of vehicles
Increased frequency and detail in
checking of seals and other methods
used to prevent tampering.
How is the checking of cargo accomplished
at Level 2?
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
79
148 6.7
B 16.37.1
B 16.37.2
Level 3 - Handling of
Cargo
The port facility
should comply with
the instructions issued
by those responding to
a security incident or
threat thereof.
Consider the security measures as detailed in
the PFSP which are to be applied at Level 3.
Do these security measures include;
The restriction or suspension of
cargo movements within all, or part,
of the port facility or specific ships
Verifying the inventory of
dangerous goods and hazardous
substances held within the port
facility and their location.
149 B 16.51
B 16.49.1
B 16.49.2
B 16.49.3
Monitoring the
Security of the Port
Facility
The port facility
organisation should
have the capability to
monitor the port
facility and its nearby
approaches, on land
and water, at all times,
including night hours
and periods of limited
visibility, the
restricted areas within
the port facility, the
ships at the port
facility and areas
surrounding ships.
Verify that the PFSP adequately establishes
the procedures and equipment needed at each
security level and the means of ensuring that
monitoring equipment is capable of
performing continually, including
consideration of the possible effects of
weather or power disruptions.
Does such monitoring include the use of;
Lighting
Security guards, including foot,
vehicle and waterborne patrols.
Automatic intrusion-detection
devices and surveillance equipment.
Where automatic intrusion – detection
devices are in use, do such devices activate
an audible and/or visual alarm at a location
that is continuously attended or monitored.
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
80
150 4.8
B 16.52.1
B 16.52.2
B 16.52.3
Level 1- Monitoring
the Security of the
Port Facility
The PFSP should
establish the security
measures to be applied
at Level 1, which may
be a combination of
lighting, security
guards or use of
security and
surveillance
equipment.
Consider the security measures detailed in
the PFSP which are intended to allow port
facility security personnel to;
Observe the general port facility
area, including shore- and water-
side accesses to it.
Observe access points, barriers and
restricted areas
Allow port facility security
personnel to monitor areas and
movements adjacent to ships using
the port facility, including
augmentation by the ship itself.
151 5.8
B 16.53.1
B 16.53.2
B 16.53.3
Level 2 -Monitoring
the Security of the
Port Facility
At Level 2 the PFSP
should establish the
additional security
measures to be
applied, to enhance
the monitoring and
surveillance
capability.
Consider the enhanced security measures
detailed in the PFSP.
Do these enhanced security measures
include;
Increasing the coverage and
intensity of lighting and surveillance
equipment, including the provision
of additional lighting and
surveillance coverage.
Increasing the frequency of foot,
vehicle or waterborne patrols.
Assigning additional security
personnel to monitor and patrol.
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
81
152 6.8
B 16.54.1
B 16.54.2
B 16.54.3
Level 3 -Monitoring
the Security of the
Port Facility
At Level 3, the port
facility should comply
with the instructions
issued by those
responding to the
security incident or
threat thereof;
Consider the additional security measures to
be applied at Level 3, as detailed in the
PFSP.
Do these additional security measures
include;
The switching on of all lighting
within, or illuminating the vicinity
of, the port facility.
The switching on of all surveillance
equipment capable of recording
activities within, or adjacent to, the
port facility.
Maximising the length of time such
surveillance equipment can continue
to record.
153 B 16.49.2 Security Patrols Doe the port facility PFSP specify the use of
security patrols amongst the security
measures to be employed with regard to the
monitoring of the security of the port facility?
Who has responsibility for the organisation
and conduct of security patrols within the
port facility?
Do the types of security patrols carried out
within the port facility include the use of;
static control points
foot patrols
mobile patrols
dog patrols
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
82
154 Details of how
security patrols will
be conducted
Consider the following items with regard to
the use of security patrols;
Details of how security patrols are
conducted.
Numbers of staff involved.
Type of security patrols carried out.
Frequency of security patrols.
Communications.
Consider the communications procedure to
be followed for the reporting of a security
incident by a security patrol.
Are the actions to be taken in the event of a
loss of communications with a security patrol
clearly specified?
Do the communications procedures in use
include the use of coded alert words or
phrases?
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
83
155 4.8.1.1 Level 1- Details of
how security patrols
will be conducted
Consider the security patrols measures to be
applied.
Verify compliance with the provisions as
detailed in the PFSP.
156 5.8.1.1 Level 2 -Details of
how security patrols
will be conducted
Consider the enhanced security patrol
measures that may be applied.
157 6.8.1.1 Level 3 -Details of
how security patrols
will be conducted
Consider the enhanced security patrol
measures that may be applied.
158 Number of staff
involved
159 4.8.1.2 Level 1 -Number of staff involved
160 5.8.1.2 Level 2 -Number of staff involved
161 6.8.1.2 Level 3 -Number of staff involved
Check Verify
RESTRICTED(When Completed)
RESTRICTED(When Completed)
84
162 A 16.3.3
A 16.3.4
Procedures for
responding to
security incidents
Are clear and specific procedures detailed in
the port facility PFSP with regard to the port
facility response to a security incident?
163 4.8.1.3 Level 1- Procedures
for responding to
security incidents
Are the procedures listed for Level 1
adequate?
164 5.8.1.3 Level 2 - Procedures
for responding to
security incidents
Are the enhanced procedures listed for Level
2 adequate?
165 6.8.1.3 Level 3 - Procedures
for responding to
security incidents
Are the enhanced procedures listed for Level
3 adequate?
166 A 16.3.9
A 16.8.8
Procedures for
reporting security
incidents
Are clear and specific reporting procedures
detailed in the port facility PFSP with regard
to the reporting of a security incident within
the port facility?
Are all layers from “bottom up” included in
the reporting procedure?
Does the port facility PFSP specify how
awareness of a security incident within the
port facility will be disseminated to key port
facility staff?
167 4.8.1.4 Level 1- Procedures
for reporting security
incidents
Are the procedures listed for reporting
security incidents adequate?
168 5.8.1.5 Level 2- Procedures
for reporting security
incidents
Are the procedures listed for reporting
security incidents adequate?
169 6.8.1.5 Level 3- Procedures
for reporting security
incidents
Are the procedures listed for reporting
security incidents adequate?
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
85
170 Details of vehicle
parking areas within
general areas of the
port facility
171 4.8.2.1 Level 1- Details of
vehicle parking areas
within general areas of
the port facility
Consider the port facility parking plan as
detailed in the PFSP.
172 5.8.2.1 Level 2 - Details of
vehicle parking areas
within general areas of
the port facility
Consider the enhanced security and control
measures as detailed in the PFSP that may be
applied with regard to vehicle parking.
6.8.2.1 Level 3 - Details of
vehicle parking areas
within general areas of
the port facility
Consider the enhanced security and control
measures as detailed in the PFSP that may be
applied with regard to vehicle parking.
RESTRICTED(When Completed)
RESTRICTED(When Completed)
86
173 B 16.22.2 Details of parking
areas near Restricted
Areas and
Controlled Buildings
of the port facility.
174 4.8.2.2 B 16.27.4 Level 1- Details of
parking areas near
Restricted Areas and
Controlled Buildings
of the port facility.
Consider any enhanced security and control
measures as may apply with regard to vehicle
parking near Restricted Areas and
designated Controlled Buildings of the port
facility.
175 5.8.2.2 B 16.28.3 Level 2 - Details of
parking areas near
Restricted Areas and
Controlled Buildings
of the port facility.
Consider any additional security and control
measures that may be applied.
176 6.8.2.2 Level 3 - Details of
parking areas near
Restricted Areas and
Controlled Buildings
of the port facility.
Consider any additional security and control
measures that may be applied.
RESTRICTED(When Completed)
RESTRICTED(When Completed)
87
177 Seaward Protection
178 B 16.49 Monitoring of
seaward approaches.
Consider the details of how the port facility,
either in isolation or with the co-operation of
others, for example the Harbour Authority or
other port facilities, will meet the
requirement to monitor seaward approaches.
Do the methods used for monitoring include;
Hailing
Radar
AIS
Other.
Are port facility employees aware of the
requirement to remain vigilant with regard to
the monitoring of seaward approaches to the
port facility?
What actions are taken in the event of an
unapproved approach or docking by an
unauthorised vessel or craft at the port
facility?
Are the measures in place as detailed by the
PFSP with regard to the monitoring of the
seaward approaches adversely affected by;
inadequate lighting (hours of
darkness)
weather conditions.
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
88
179 4.8.3.1 Level 1- Monitoring
of seaward approaches
Consider the security measures that apply.
180 5.8.3.1 Level 2- Monitoring
of seaward approaches
Consider the enhanced security measures that
may be applied.
181 6.8.3.1 Level 3- Monitoring
of seaward approaches
Consider the enhanced security measures that
may apply.
RESTRICTED(When Completed)
RESTRICTED(When Completed)
89
182 B 16.49.2 Potential
requirement to
undertake
waterborne patrols.
Consider the details of how the port facility,
either in isolation or with the co-operation of
others, for example the Harbour Authority or
other port facilities, can meet a potential
requirement to undertake waterborne patrols.
Consider the type and availability potential
craft and personnel proposed to carry out
waterborne patrols.
Is the capability of carrying out potential
waterborne patrols adversely affected by;
hours of darkness
inclement weather
183 4.8.3.2 Level 1- Potential
requirement to
undertake waterborne
patrols.
Consider the security measures that apply at
Level 1.
184 5.8.3.2 B 16.53.2 Level 2- Potential
requirement to
undertake waterborne
patrols.
Consider the enhanced security measures that
may be applied at Level 2
185 6.8.3.2 Level 3- Potential
requirement to
undertake waterborne
patrols.
Consider the enhanced security measures that
may apply at Level 3.
Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
90
186 6.9 Emergency Closure
187 6.9.1 Procedures for
ceasing port
operations upon
request by
Department of
Transport or the
Garda Authorities.
Consider the procedures as detailed in the
PFSP that will apply.
188 6.9.2 Procedures and
measures for
denying all access to
the port facility upon
request by
Department of
Transport.
Consider the procedures as detailed in the
PFSP that will apply.
189 6.9.3 Port Facility Closure Is it clear from the PFSP that the Port Facility
must suspend all operations at Level 1 until
the requirements of a higher Level have been
implemented in full?
190 6.9.4 Recovery Does the PFSP specify a mechanism for
recovery and resilience? Yes NO
Yes NO
RESTRICTED(When Completed)
RESTRICTED(When Completed)
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RESTRICTED (When Completed)
RESTRICTED (When Completed)
92
191 7 B.00.00.00 SECTION 7: ANY MISCELLANEOUS INFORMATION
192 7.1 Plan Annexure
Review & Comment
RESTRICTED (When completed)
RESTRICTED (When completed)
93
NOTES FOR INSPECTING STAFF
CHECKLIST
The following documents have been presented for inspection and examined by inspecting staff.
Port Facility Security Plan. (Serial No. ______________)…………………….. Amendments Record………………………….. Correspondence with Department of Transport…………………………………………………… Statement of Compliance of a Port Facility (SoCPF)……………………………………………... Training Records…………………………………………………………………………………… Drills and Exercise Records………………………………………………………………………... Declaration of Security (DoS)……………………………………………………………………… Record of interfacing with SOLAS ships which do not have a certificate of Security……………. Record of interfacing with ships to which the ISPS Code does not apply………………………… Record of security Threats and Incidents………………………………………………………….. Records of PFSP audits and reviews………………………………………………………………. Department of Transport Inspections……………………………………………………………… Record of Dangerous Goods and Hazardous Substances………………………………………….. Maintenance records for security equipment……………………………………………………… Certification of security contractor………………………………………………………………... Charts, maps, drawings, check sheets, SOP’s and instructions referred to with PFSP…………….
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
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RESTRICTED (When completed)
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Comments
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