Effective measures to improve space use and cost
Paul RitchieTimetabling Manager
Leeds Metropolitan University
What does it mean?
Why improve space use?
Student perception
Timetabling more effectively
Use of audit
Timetabling - the estate perspectiveSpace is second highest cost after
salaries2.5% building costs should be spent
on maintenance each yearQualitySuitable
Key challengesProportion of spaces used for
teachingLearning experienceStudent perception and retentionMulti purpose space- different usersStudents will use space they see as
effective learning spaces- despite our labels
The learning experience 1FormalPlanned use of spaceMore than teaching
eventsOn /off siteRoom layout and
capacityThe pedagogic day/
weekStudent led
timetabling
The learning experience 2InformalWhere and when?Technology and supportAuditableOff siteVirtualSpace use and support
Independent learningMany things to many people
The estate perspective
Space type -flexibilityBusiness/professionalTerm time and out of hoursCost/space charging13% more effective space use
www.smg.ac.uk
The affordable estateConsistent studies show utilisation* of
sector to be poorTerm time only useAdequate room sizes for groups- doesn’t
mean students will turn up*frequency x occupancy
Drivers for change
Blended learningMeeting new initiativesTime and placeInfrastructure/ management
requirementsSeeing learning for and by othersPerformanceTransparent outcomesDefinitions and expectations of learning
contracts
Creating the learning landscapeExperience of job market and
employablityRelevant learningTime to work and earnPlanning and managing staff
resources
TimetablingStudent centredEffective space useDeal with all dataAnalysis of timetableDetail, detail , detailUnderstanding costs
Space Charging?
Charge for space booked
No cross chargingSome surcharge
for space booked and not used
Central timetabling reduces the Estate by 17%
*smg
AuditAll weeks Know what is booked and what we useTell peopleBetter learning experience for studentsGoogle calendarsText messages to studentsPlanning for better estate management and
for space to meet needsType F, O or U
AuditClear reportingRegularTimelyManagement
informationWhat should staff do
about this?Whole students
experience- open days to graduation
AuditAudit drives review
of space by detailed space type and location
Volume of equipment
Clarity on new / changing provision
Impact of space on use- quality, convenience
Options to be better
More effective optionsHeat and light by
timetableBuilding securityLearning
community is better for students- collocate
24 x 7 buildings- right support in one location
Questions‘If you have an idea
and I have an idea and we exchange them, then each of us will have two ideas’
George Bernard Shaw 1925
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