Download - Participant Guidebook · Manage self -11 How to eat a Frog EAT THAT FROG For Brian Tracy, eating a frog is a metaphor for tackling your most challenging tasks-but also the one that

Manage Self

How to eat a frog Participant Guidebook

Name: ……………………………………………

Date: …………………………….

Decis ion

Determination

D i s c i p l i n e

D i s c i p l i n e

Decision

D i s c i p l i n e

D i s c i p l i n e

D i s c i p l i n e

Determination D e c i s i o n

D i s c i p l i n e

Determination D e c i s i o n D e c i s i o n

D i s c i p l i n e

Determination D e c i s i o n

D i s c i p l i n e

Determination

D i s c i p l i n e

D i s c i p l i n e

D e c i s i o n

Decis ion

Determination

Determination

D e c i s i o n

D i s c i p l i n e

D e c i s i o n

Determination

D i s c i p l i n e

Determination

Determination

Determination

D e c i s i o n

Determination

Determination

Disc ip l ine

D e c i s i o n

D ecis ion

D e c i s i o n

D i s c i p l i n e

Determination

D i s c i p l i n e

D e c i s i o n

Di s c i p l i n e

D i s c i p l i n e

Manage self - How to eat a Frog 3

TABLE OF CONTENTS Learning Outcomes ......................................................................................................................................................... 5

Introduction .................................................................................................................................................................... 6

Reality… ...................................................................................................................................................................7

Goal….. .....................................................................................................................................................................8

Let’s Get Personal… .................................................................................................................................................9

Pre-Reading Articles ..................................................................................................................................................... 10

Decision ........................................................................................................................................................................ 12

Set The Table ............................................................................................................................................................... 15 Plan Every Day .............................................................................................................................................................. 16 Consider Consequences ............................................................................................................................................. 17 Set Deadlines ............................................................................................................................................................... 19

Discipline ............................................................................................................................................................... 21

Take It One Slice At A Time ....................................................................................................................................... 24 Develop A Sense Of Urgency ................................................................................................................................... 25 Don’t Spend Your Willpower, Invest It ..................................................................................................................... 28 Technology; Friend Or Foe? ...................................................................................................................................... 30

Determination .............................................................................................................................................................. 33

Leverage Your Strengths .......................................................................................................................................... 36 Believe, Believe, Believe ............................................................................................................................................. 37 Hold Yourself Accountable ......................................................................................................................................... 39 Learn To Say No........................................................................................................................................................... 41

Your Success ................................................................................................................................................................. 44

Urgent V Important Matrix ........................................................................................................................................... 45 To Do List ...................................................................................................................................................................... 46 Weekly Planner ............................................................................................................................................................. 46 Affirmations .................................................................................................................................................................. 47 Goal Templates ............................................................................................................................................................. 48

Follow Up Activities ...................................................................................................................................................... 49

Day One: ....................................................................................................................................................................... 50 Reflection At The End Of Day One: ............................................................................................................................... 50 Week One Checklist: ..................................................................................................................................................... 51 Reflections From Week One: ........................................................................................................................................ 51 Week Two Checklist: ..................................................................................................................................................... 52 Reflections From Week Two: ........................................................................................................................................ 52 Week Three Checklist: .................................................................................................................................................. 53 Reflections From Week Three: ..................................................................................................................................... 53 Month One Checklist: ................................................................................................................................................... 54 Reflections From Week Three: ..................................................................................................................................... 55

Resources .............................................................................................................................................................. 56

Recommended Reading:............................................................................................................................................... 56


TRAINING DISCLAIMER

While every attempt has been made to ensure that the material contained in this manual is correct and complete, all comments, material and opinions contained within this manual are intended for training purposes only. No materialcontainedinthismanualistobeusedorrelieduponasinformationoradvice, or as the basis for formulating business decisions, on any matter or in any circumstances, without first obtaining specific professional advice.

Rhodes Business School (Rhodes) and the trainer have taken due care in the preparation and delivery of the course material, however Rhodes does not accept any responsibility for any actions and/or consequences of those actions as a result of relying on the information provided at this course. For inquiries concerning the use of the material please contact Rhodes.

Copyright on design and layout © 2018 Rhodes Business School Copyright on content © 2018 Fiona Darroch-Speedie.

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without the written permission of the Rhodes Business School.


Learning Outcomes:

As a result of completing this program, you will:

• Be able to identify your most important frogs and eat them

• Develop a clear strategy for remaining focused

• Be able to apply the three D’s of habit formation

• Apply the tools given to create your own success

“Time is what we want most, but what we use worst.” William Penn


INTR

OD

UC

TION

There just isn’t enough time for everything on our to-do list-and there never will be. Successful people don’t try to do everything.

They learn to focus on the most important tasks and make sure those get done.

They eat their frogs.

There’s an old saying; “that if the first thing you do each morning is eat a live frog, you’ll have the satisfaction of knowing you’re done with the worst thing you’ll have to do all day.”


REALITY…

VUCA world

Volatile Uncertain Complex Ambiguous


GOAL…..

• Extra-ordinary productivity

• Great mindset and energy

• Effective decisions


LET’S GET PERSONAL…

What are the three things that keeps you up at night?

How different would your life be if these problems were under control?

On a scale of 1-10, how committed are you to dealing with these issues?

“Ordinary people think merely of spending time. Great people think of using it.” Author Unknown


PRE-READING ARTICLES

‘How to be a ‘Completionist’ (Not a Perfectionist) ‘

‘Toxic habits you need to give up’ Elle Kaplan, CEO and Founder, LexION Capital, CIO and Founder, LexION Alpha

What were your take-aways from the readings?


EAT THAT FROG

For Brian Tracy, eating a frog is a metaphor for tackling your most challenging tasks-but also the one that can have

the greatest positive impact on your life.


DE

CIS

ION

The Three D’s

Decision

Discipline

Determination

S U C C E S S


“First make the Decision to

develop the habit of task

completion, secondly Discipline

yourself to practice the principles

repeatedly until they are automatic

and thirdly believe in yourself and

use Determination to lock in the

habit until it becomes a permanent

part of who you are and your

success.” Brain Tracey


1. Set the table

2. Plan every day

3. Consider consequences

4. Set deadlines


SET THE TABLE

Clarity is perhaps the most important concept in successful goal setting. Be 100% clear on your goals and don’t deviate from them!

1. Decide on exactly what you want

2. Write it down

3. List out everything that you need to do to achieve your goal

4. Create a plan based on the above

Clear written goals have a focusing effect on your thinking.

They motivate you, energise you and help you overcome procrastination.

Your turn:

What exactly do you want to achieve?


What are the actions that need to be achieved in order to get there?

“Time = life; therefore, waste your time and waste of your life, or master your time and master your life. “Alan

PLAN EVERY DAY

“Your ability to set goals, make plans and take action determines the course of your life. The very act of thinking and planning triggers creativity and increases your mental and physical energy” Brian Tracey

“The key is in not spending time, but in investing it.” Stephen R. Cove


Your turn:

Looking at your goals and the actions required to achieve them, put them into an order of steps to create a plan to follow.

Now highlight your first step that you can do to begin.

“If you want to make good use of your time, you’ve got to know what’s most important and then give it all you’ve got.” Lee Iacocca

CONSIDER CONSEQUENCES

The potential consequences of any task are the key factors involved in prioritization and importance. Taking a long-term view makes sure you are doing today what will help you achieve your long-term future goals.

Three questions for maximum productivity:

5. What are my highest importance activities?

6. What can I and only I do that if not done will make a real difference?

7. What is the most valuable use of my time?


Your turn:

1. What are my highest importance activities?

2. What can I and only I do that if not done will make a real difference?

3. What is the most valuable use of my time?


SET DEADLINES

“Only about 2% of people can work entirely without supervision. To reach your full potential you must form the habit of setting deadlines and putting pressure on yourself to complete tasks. You must choose your own frogs and make yourself eat them in order of importance.” Brain Tracey

Your turn:

1. Look at your list of prioritized activities, now set achievable deadlines for them


2. Who can support you and help hold you accountable?

3. Place those deadlines into your calendar.

“It’s not enough to be busy, so are the ants. The question is, what are we busy about?” Henry David Thoreau


DISC

IPLIN

E

The Three D’s

Decision

Discipline

Determination

S U C C E S S


1. Take it one slice at a time

2. Develop a sense of urgency

3. Don’t spend your willpower, invest it

4. Technology friend or foe?


TAKE IT ONE SLICE AT A TIME

One of the best ways to overcome procrastination is for you to get your mind off the huge task in front of you and focus on a single action that you can take. One slice at a time, when that slice is finished you will feel like doing just one more slice until before you know it the job is completed.

Your turn:

Looking at your goals, how could you break them up into smaller slices?


Which slice will you tackle first?

DEVELOP A SENSE OF URGENCY

“Highly productive people take the time to think, plan and prioritise, as a result they seem to power through enormous amounts of work in the same amount of time an average person socializes, and does low value or non-important things. They activate the ‘Momentum Principle of Success’, which says that although it may take tremendous energy to overcome inertia and get started…it then takes far less energy to keep going.” Brian Tracey


Your turn: Breakdown your tasks and activities and put them into the Eisenhower Matrix:

URGENT NOT URGENT

IMP

OR

TAN

T

Manage

Focus

NO

T IM

PO

RTA

NT

Avoid

Limit

(Develop Good Habits, 2018)


Now looking at the ‘focus’ quadrant…highlight those activities that directly relate to your goals?

Where are your biggest distractions?

What can you do about it?


DON’T SPEND YOUR WILLPOWER, INVEST IT

A habit is an action that is repeated with little or no willpower or thought. The power of a habit lies in the latter part of that statement…’little or no willpower or thought.

“The glorious benefit of a habit is that it converts something that requires a lot of willpower and focus into something that is automatic and unconscious.” Tynan from Superhuman by Habit.

Your turn:

List 3 old habits you would like to stop


List 3 new habits that would assist you reaching your goals

What will be the biggest obstacles to creating new habits?

SKIPPING!

Whenever you are going to skip a new habit, force yourself to admit why you are skipping but NEVER skip twice!

Missing two days of a habit is suicide. Missing one day reduces your chance of success by approx. 5% missing two

days reduces it by approx. 40%, and three days you may as well start over.

So…if you do find yourself missing once, doing it the next time should become a top priority in order to invest

wisely.

“One worthwhile task carried to a successful conclusion is worth half-a-hundred half-finished tasks.” Malcolm


TECHNOLOGY; FRIEND OR FOE?

Technology can be your best friend or worst enemy. In today’s technologically intense world, we are bombarded by information from all sides and many of us appear obsessed with staying in contact all the time and anytime.

You are in control of the technology not the other way around. Choose to turn off, put down or leave behind to give

yourself a regular break.

Your turn:

Be honest…on an average day how long would you go without checking a device?


Are you available to work 24/7? (i.e.) work email on your personal phone

Do you have notifications set up, so you are instantly aware of new messages, emails, posts etc?

Name three of the most useful pieces of technology to help save time and why


Name three tips for other technology users that helps make you more productive

“You will never “find” time for anything. If you want time, you must make it.” Charles Bruxton


DETER

MIN

ATIO

N

The Three D’s

Decision

Discipline

Determination

S U C C E S S


1. Leverage your strengths

2. Believe, believe, believe

3. Hold yourself accountable

4. Learn to say NO


LEVERAGE YOUR STRENGTHS

You have special talents and strengths that make you different to anyone else. You can do something or learn to do somethings that make you extraordinarily valuable to yourself and others. Your job is to identify those areas and leverage them.

Continuous learning is the minimum requirement for success in any field.

Your turn:

What are your top ten strengths/special abilities?


What was the last piece of learning you deliberately acquired?

Focusing on your goals, what learning should you be targeting next?

What one skill, if highly developed, would have the greatest impact on my career?

BELIEVE, BELIEVE, BELIEVE

Most of our emotions, positive or negative are determined by our self-talk. Its not WHAT happens to you but HOW you interpret what happened that determines how you feel. Your version of events impacts whether you feel motivated or de-motivated after.


We choose whether to be offended, angry, hear the good or only the bad. Optimism is a wonderful way to believe in yourself.

Your turn:

What are your limiting self-talk phrases?

On a scale of 1-10 how confident are you that you will reach your goals?


What would it take to move you up 2 numbers?

“Once we believe in ourselves, we can risk curiosity, wonder, spontaneous delight, or any experience that reveals the human spirit.” E.E. Cummings

HOLD YOURSELF ACCOUNTABLE

Your actions don’t only affect yourself but everyone around you. Co-workers, managers, family and friends.

To be a high performer you need to identify what responsibilities/actions you are accountable for, that if not done have a huge impact or flow on effect on others.

Remember the chain is only as strong as the weakest link.


Your turn:

List down 6 key areas that you are accountable for that have a high impact on others - 3 personal and 3 work areas.

How do you hold yourself accountable?

Who else holds you accountable?


LEARN TO SAY NO

Most people see saying no as a possible CLM or career limiting move. However, when done effectively, it actually can boost your career.

Saying no effectively, takes courage, smarts, honesty, strategic knowledge and demonstrates you care about the

relationship. These are all traits of a high performer and leader.

Your turn:

Write down one task that or situation that you would like to say No to because it is not aligned with your goals.

Write down the reasons why saying yes are not beneficial in the long term to the company or you


What other options can you suggest other than you doing the task that will also be beneficial long term?

1. State the No upfront without apologizing – I’m not able to work on ‘project x’ for you …

2. Provide a succinct reason that’s strategic, smart and honest-because my time today is committed to ‘project y’ which has its deadline COB…

3. Give a helpful option that demonstrates your willingness to help as well as understanding of the business.

However, If the deadline for project could be extended I’d be able to help or…

If you speak to my manager and they can get someone else to work on project you’d love to help.

What impression can always saying yes give to others?


How do others perceive you if you say no effectively and honestly more often?


YO

UR

SUC

CESS

“Mastering others is strength, Mastering yourself is true power” Lao Tzu


URGENT V IMPORTANT MATRIX

Use the above diagram to assist filling in the table with specific tasks:

URGENT NOT URGENT

IMP

OR

TAN

T

Manage

Focus

NO

T IM

PO

RTA

NT

Avoid

Limit


To Do List

From your matrix transfer your tasks to your ‘to do’ list in the order of most urgent/important first, followed by non-urgent/not important.

Please use the below planner or alternatively your Outlook Calendar will also work for planning your day and/or week.

To Do List

WEEKLY PLANNER

Monday Tuesday Wednesday Thursday Friday

8am

9am

10am

11am

12 noon

1pm

2pm

3pm

4pm

5pm


AFFIRMATIONS

These can be printed out on cardboard, cut out and used for affirmations throughout your day, to keep you on track and moving forward.


GOAL TEMPLATES

Create your own SMART goals here


FOLLO

W U

P A

CTIV

ITIES

Without follow up, reflections and courage our goals, dreams and willpower will fade away. The following activities are designed to keep your dreams and goals alive.


DAY ONE:

• Share your goals with someone influential at home and at work.

• Ask them to help hold you accountable by referring to them frequently

• Start your daily and weekly planner

• Put up at least one affirmation where you can see it everyday

• Which big ugly frog did you eat for breakfast?

Reflection at the end of day one:


WEEK ONE CHECKLIST:

1. Looking at your daily planners, workout the % of time spent in each quadrant.

2. Is the % spent on achieving your goals enough?

• If not, what can you do to improve it for next week?

3. What new habits are you going to form?

4. What habits are you going to leave behind?

5. Discuss with your manager what you believe are your highest value tasks.

6. Which affirmation were you the most successful at telling yourself?

7. What were your wins?

Reflections from week one:


WEEK TWO CHECKLIST:




3. How many new people did you share your goals with?

4. Were you able to say No effectively?

• If so how did it feel?

• If not, why? And how did you feel after?

5. What is the most common limiting self-talk you are telling yourself?


Reflections from week two:


WEEK THREE CHECKLIST:




3. Who are your biggest supporters to help you with your goals?

4. Were you able to say No effectively?

• If so how did it feel?

• If not, why? And how did you feel after?


Reflections from week three:


MONTH ONE CHECKLIST:

1. Looking at your weekly planners, workout the % of time spent in each quadrant.


• If not, what can you do to improve it for next month?

3. What if anything is getting in the way of you achieving your goals?

4. What new learning have you acquired or started to acquire?

5. Speak to your manager about your highest value tasks.



Reflections from week three:


RESO

UR

CES

RECOMMENDED READING:

• ‘Superhuman by Nature’; Tynan

• ‘7 Habits of highly effective people; Stephen Covey

• ‘The 5 choices to extra-ordinary productivity’; Franklin Covey


• ‘Leaders eat last’ Simon Sinek

• ‘Getting things done’ David Allen