Regulatory Reform (Fire Safety) Order 2005 Fire Risk Assessment
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PARKSIDE SCHOOL STOKE D’ABERNON
COBHAM SURREY KT11 3PX
Regulatory Reform (Fire Safety) Order 2005 Fire Risk Assessment
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Music & Science Art
Nursery The Crescent
Regulatory Reform (Fire Safety) Order 2005 Fire Risk Assessment
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FIRE RISK ASSESSMENT
Address of property: Parkside School The Manor Stoke D’Abernon Cobham Surrey KT11 3PX
Responsible person for fire: Eve Lucille McCann
Competent person for fire: Independent Fire & Safety Training Ltd
Fire management day to day within premises: Eve Lucille McCann
Date of Fire Risk Assessment: 22 February 2017
Assessor: Alan Parr
Suggested next review date: February 2018
Regulatory Reform (Fire Safety) Order 2005 Fire Risk Assessment
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Index Section A: Premises Summary Section B: Fire Hazards and Ignition Sources Section C: Means of Escape in Case of Fire Section D: Emergency Escape Lighting Section E: Signs and Notices Section F: Fire Alarm and Fire Warning Arrangements Section G: Fixed and Portable Fire Extinguishing Equipment Section H: Management of Fire Safety Section I: Access for Fire Fighting and Fire Fighter Safety Section J: Schedule of Responsibilities Section K: Assessing the Risk Section L: Premises Risk Categorisation
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A: Premises Summary
Description of Property
The school has several buildings, a mixture of traditional older and modern buildings. The former church hall is now part of the assessment and has been renamed ‘Steeples’. Indicate the risk level at the time of the assessment: LOW
Number of storeys including basement floors in the building 3
Number of storeys included in the risk assessment 3
Approximate total floor area in M2 of the floors surveyed 5,000
Number of additional tenants/occupiers in the building None
Brief details of construction: Manor House: 3 Floors, timber frame, brick, tile roof, timber floors, plaster & wood panel internal finishes. Sports Hall: Brick with tile roof, plaster internal finishes, Crescent Block: 2 floors (built into the bank so that access to upper and lower floors is a ‘ground level’ entry. Barn & Stable Block: Barn conversion (2 levels) occupied by classrooms & nursery Art Department – Single storey modern building. Science Block, 2 storey brick structure Steeples: Wooden structure
Occupiers Details:
Location of areas assessed i.e. ground floor, shared areas etc.
Activity and/or process Number of staff employed
See Construction above. See Comments Page 5
.
Use of Premises: School. The premises is also used as a wedding venue. When this occurs, the event organisers take responsibility for the safety of guests.
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Occupiers of the Building
Approximate total numbers of persons employed in the whole premises 86 +15
Volunteers
Approximate numbers of members of the public resorting to the premises See
Comments
Premises used out of hours? Yes
Are persons specifically at risk? No
Approximate total numbers known to sleep in the premises 4
Are there any disabled occupants? No
Are there occupants in remote areas? No
Is there any recent history of fires in the building? No
Comments and any other relevant issues noted:
Action Priority
/recommended time frame
Date completed and initials
There are 315 Pupils. There can be up to 250 visitors for school productions and up to 1,000 visitors on sports and open days.
B: Fire Hazards and Ignition Sources
B1: Electrical Sources of Ignition
Is portable appliance testing undertaken? Yes
Are electrical circuits and installations periodically tested and inspected? Yes
Is there managerial control of personal electrical items? Yes
Are any electrical adaptors or extension leads used safely? No
Are electrical cables routed so as to avoid physical damage? Yes
Is lightning protection provided for the building? Yes
Comments and other relevant issues noted
Action Priority
/recommended time frame
Date completed and initials
DT Prep Area: a rotary extension cable was found in use not fully unwound. Electricity going through cables causes heat. A wound up extension allows the heat to build up, melt the insulation and cause a fire. A rotary extension should be fully unwound before use.
Immediately
Indicate the appropriate risk level: MEDIUM
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B2: Smoking
Is smoking permitted in any part of the building? No
Is smoking managed in an appropriate and safe manner? Yes
Comments and other relevant issues
Action Priority
/recommended time frame
Date completed and initials
This is a non-smoking site. If anyone wishes to smoke then they must leave the site completely.
Indicate the appropriate risk level: LOW
B3: Heating
Are mains gas supplies connected? Yes
Are fixed heating installations, gas appliances and boilers subject to regular maintenance by competent contractors?
Yes
Are portable heaters in use? If yes, list the types: There are several electric portable heaters on site; all are in date for PAT testing.
Yes
Are portable heaters kept away from any combustible storage or refuse? Yes
Comments and other relevant issues noted
Action Priority
/recommended time frame
Date completed and initials
Indicate the appropriate risk level: LOW
B4: Cooking
Are catering facilities provided? Yes Is this on a commercial basis? Yes Does this involve the use of deep fat fryers, an oven or cooking range? Yes Are emergency cut off switches/valves/cocks provided and accessible with their location and use indicated by signage?
Yes
Are grease filters and extraction ducting degreased and cleaned? Yes Are cleaning certificates provided? Yes
Comments and other relevant issues noted
Action Priority
/recommended time frame
Date completed and initials
The deep fat fryer has been removed.
Indicate the appropriate risk level: LOW
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B5: Arson
Is external refuse managed adequately? Yes
Are suitable external security arrangements in place? Yes
Are suitable internal security arrangements in place? Yes
Is the building vulnerable to arson? No
Comments and other relevant issues noted
Action Priority
/recommended time frame
Date completed and initials
Indicate the appropriate risk level: LOW
B6: Factory Processes
Do any potentially hazardous processes take place? No
Comments and other relevant issues noted
Action Priority
/recommended time frame
Date completed and initials
Indicate the appropriate risk level: LOW
B7: Storage and Housekeeping
Are large/abnormal amounts of combustible storage kept in the premises? No
Is there a large or excessive fire loading? No
If so, are storage arrangements adequate? N/A
Are highly flammable materials kept in the premises? Yes
If so, are storage arrangements adequate? No
Are other hazardous materials kept in the premises? Yes
If so, are storage arrangements adequate? Yes
Is general housekeeping satisfactory? Yes
Is the upholstery of foam furniture in good condition? Yes
Are significant ignition sources separated from combustible or highly flammable materials? Yes
Is the use of highly flammable materials minimised? Yes
Comments and other relevant issues noted
Action Priority
/recommended time frame
Date completed and initials
The propane gas cylinders have been moved from their cages and placed in a brick building. It is recommended that they are put back in the cages. There is inadequate ventilation in the brick building and there could be a build-up of flammable gas should there be a leak.
Medium Within 1 Month
Indicate the appropriate risk level: MEDIUM
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B8: Building Work and Outside Contractors
At the time of the risk assessment, was any building work being carried out? No
If so, did this introduce any unusual hazards or ignition sources? N/A
Is managerial control of contractors adequate and satisfactory? Yes
Are any fire safety conditions imposed on contractors? Yes
Is there a permit to work/hot work permit scheme? Yes
Do contractors work out of hours? No
Comments and other relevant issues noted
Action Priority
/recommended time frame
Date completed and
initials
Indicate the appropriate risk level: LOW
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C: Means of Escape
C1: Alternative Means of Escape
Details: There are no dead ends on the premises. All areas have alternative escape routes.
Are there adequate numbers of final exit doors? Yes
Are all fire exits immediately open-able without the use of a key? Yes
Are electronic security locks fitted to exit doors on escape routes? Yes
If so, are they appropriately and safely fitted and maintained? Yes
Do fire exits open in the direction of escape? Yes
Are sliding or revolving doors relied on for means of escape? No
Is adequate artificial illumination provided where necessary? Yes
Are the alternative exit route(s) provided with appropriate fire exit signage? Yes
Are any inner room situations involved? No
Are vision panels fitted or automatic fire detection provided in access rooms to inner rooms?
N/A
Were any unsatisfactory fire exit or escape routes noted? No
Alternative means of escape acceptable? Yes
Comments and other relevant issues noted
Action Priority
/recommended time frame
Date completed and
initials
C2: Protection of Internal Escape Routes and Structural Integrity
Are any dead end exit routes adequately protected? N/A
Are floor surfaces, stairs and handrails etc. safe? Yes
Are exit routes adequately clear of storage and obstructions? Yes
Are staircases kept clear of storage and obstructions? Yes
Are existing fire doors installed to conform to relevant British Standards? Yes
Are fire doors held open by irregular means? Yes
Are door holding devices fitted to fire doors? Yes
If so, are they appropriately and safely fitted, signed and maintained? Yes
Are any fire doors or fire resisting partitions damaged? No
Are existing fire resisting partitions installed to comply with relevant British Standards as far as could be ascertained?
Yes
Is there reasonable limitation of linings which might promote fire spread? Yes
Are service shafts between floors adequately fire stopped? Yes
Are doors to service riser shafts to a suitable fire resisting standard? Yes
Is compartmentation considered to be of a reasonable standard? Yes
Are disabled refuges provided? N/A
If so, are they adequate and provided with appropriate communications? N/A
Have active fire precautionary arrangements been introduced to replace passive measures? i.e. automatic fire detection to replace fire resisting lobbies on a single staircase etc.
N/A
If so, are they considered safe and adequate? N/A
Is the protection of internal escape routes and structural integrity satisfactory? Yes
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Comments and other relevant issues noted
Action Priority
/recommended time frame
Date completed and initials
The Manor: Reception to Staffroom Annexe door is held open by ‘wedging’ on the carpet. It is recommended that the bottom of the door is adjusted so that the door moves freely. If the door needs to be held open, then it should be fitted with a device to hold open the door which will allow the door to close on activation of the fire alarm.
Medium Within 1 Month
Head PA Office: This door also ‘wedges’ on the carpet, recommend that the bottom of the door is adjusted so that the door swings freely.
Medium Within 1 Month
West Room does not close fully unaided; recommend adjustment.
Medium Within 1 Month
Sports Hall: Fire door to hall hooked back. This is a fire door designed to protect the escape route and as such should be closed. If it needs to be open, it should be fitted with a device which will allow it to close on activation of the fire alarm.
Medium Within 1 Month
Sports Hall: Door to swimming pool does not close fully; recommend adjustment.
Medium Within 1 Month
C3: External exit routes
Do external exit routes lead to a place of final safety? Yes
Are external exit routes even, illuminated and without obstructions or trip hazards? Yes
Are external staircases, balconies and gangways examined by a competent person at not less than three yearly intervals?
N/A
Are external staircases, balconies and gangways properly and adequately protected from fire in the parent or adjacent occupancy?
N/A
Are external exit routes clear of obstructions, storage and refuse? Yes
Are external exit routes considered satisfactory? Yes
Alternative means of escape acceptable? Yes
Comments and other relevant issues noted
Action Priority
/recommended time frame
Date completed and initials
Indicate the appropriate risk level: LOW
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D: Emergency Escape Lighting
Description:
Maintained by: Buchanan & Curwen
Serviced to comply with the current British Standard 5266: Yes
Tested to comply with the current British Standard 5266: Yes
Date of last service: 16 Feb 2017
Records up to date? Yes
Is the emergency lighting system in good physical condition? Yes
If no emergency lighting is provided or required, indicate this justification: N/A
Comments and other relevant issues noted
Action Priority
/recommended time frame
Date completed and initials
Further emergency lighting is recommended for Steeples
Medium within 1 Month
Are occupants at risk from emergency lighting deficiencies? NO Indicate the appropriate risk level: LOW
E: Signs and Notices
Existing signs and notices provided, comply with the Health and Safety (Safety Signs and Signals) Regulations 1996 and/or British Standard 5499 part 4-2000
Additional signs required? If so, please see the recommendations in the table below.
NO
Comments and other relevant issues noted
Action Priority
/recommended time frame
Date completed and initials
Are occupants at risk from signage deficiencies? NO Indicate the appropriate risk level: LOW
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F: Fire Alarm and Fire Warning Arrangements
The school has a linked system with remote monitoring for full evacuation with the exception of the Sports Hall which has a standalone system. Automatic detection: YES If partial, indicate areas where provided: N/A
Is phased evacuation or a staged alarm system used in the building? No
Are visual or other non audible signals used or necessary to augment the fire warning arrangements?
No
Maintained by: Buchanan & Curwen
Does the system conform to British Standard 5839 Part 1? Yes
Serviced to comply with British Standard 5839 Part 1? Yes
Tested to comply with British Standard 5839 Part 1? Yes
Date of last service? 15/12/16
Records up to date? Yes
Alarm connected to a remote monitoring centre? Yes
History of false alarms? No
Comments and other relevant issues noted
Action Priority
/recommended time frame
Date completed and initials
Are occupants at risk from fire alarm deficiencies? NO Indicate the appropriate risk level: LOW
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G: Fixed and Portable Fire Extinguishing Equipment and Installations
G1: The following types of fire extinguishers are provided on site:
Water, Foam, CO2, Powder & Wet Chemical extinguishers are on site.
Are fire extinguishers adequate for the current risk? Yes
Are fire extinguishers correctly sited and correctly identified by signage? Yes
Are fire extinguishers adequately secured in position and not obstructed? Yes
Extinguishers serviced by: Chubb
Are fire extinguishers serviced in accordance with British Standard 5306? Yes
Has there been a discharge test on the extinguishers and has this been recorded? Yes
Records up to date? Yes
Date of last service? Dec 2016
Comments and other relevant issues noted
Action Priority
/recommended time frame
Date completed and
initials
Are occupants at risk from fire extinguisher deficiencies? NO
Indicate the appropriate risk level: LOW
G2: The following fixed fire fighting installation(s) is/are provided on site:
NONE
Type of equipment Serviced by Date of last service
Records up to date? N/A Comments and other relevant issues noted
Action Priority /recommended
time frame
Date completed and
initials
Are occupants or fire-fighters at risk from fixed installation deficiencies? NA Indicate the appropriate risk level: LOW
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H: Management of Fire Safety
H1: Fire routine and emergency plan
Established fire routine and emergency plan? Yes
Are all necessary issues included in the plan? Yes
Comments:
Action Priority
/recommended time frame
Date completed and initials
H2: Training and drills
Are all staff given fire instruction on induction? Yes
Are all staff given periodic refresher training at suitable intervals? Yes
Have all staff been made aware of the emergency plan? Yes
Are staff trained to recognise and use fire extinguishers? Yes
Are fire wardens appointed and trained? Yes
Are there adequate numbers of fire wardens? Yes
Are staff, other than fire wardens, designated to assist where necessary? Yes
Evacuation drills held? Yes
Date of last evacuation drill? 16/1/17
Comments and other relevant issues noted
Action Priority
/recommended time frame
Date completed and initials
H3: Record keeping
Is a dedicated fire log book maintained? Yes
Are all appropriate records maintained? Yes
Comments and other relevant issues noted
Action Priority /recommended
time frame Date completed
and initials
H4: Disabled persons and visitors
Are disabled persons employed? No
Do disabled persons frequent premises? See
Comments
Is management of disabled procedures satisfactory? Yes
Is the procedure part of the fire routine, emergency plan and staff training? Yes
Do visitors frequent the premises? Yes
Is the managerial procedure for visitors satisfactory? Yes
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Comments and other relevant issues noted
Action Priority /recommended
time frame Date completed
and initials
Disabled persons would be on site as visitors for sports day, open day or school production. The school would have advance notice of any requirements regarding mobility and would put in place the necessary equipment such as ramps etc.
Are any persons at risk from management deficiencies? NO Indicate the appropriate risk level: LOW
I: Access for Fire Fighting & Fire Fighter Safety
Is access for fire service vehicles satisfactory? Yes
Is access for fire fighters on foot satisfactory? Yes
Is access for fire fighting or means of escape clear and unobstructed? Yes
Date of last fire service inspection, if known? 3 years
ago.
Have the fire and rescue service been advised of any changes to the building or occupancy?
See Comments
Are local water supplies/hydrants adequate and suitably near to the building? Yes
Are the local fire service made aware of any hazardous materials or issues, which may be hazardous whilst fire fighting?
Yes
Is external signage provided to warn fire fighters of storage hazards? Yes
Are suitable fire fighters switches provided? No
Has the responsible person considered any issues which might significantly damage of effect the environment in case of fire?
Yes
Has the possibility of fire spread to or from adjoining or adjacent buildings been considered by the responsible person?
Yes
Comments and other relevant issues noted
Action Priority
/recommended time frame
Date completed and initials
It is recommended that the fire service are informed that Steeples is now part of the school premises.
Are occupants, fire fighters or the environment at risk from access or managerial deficiencies? NO Indicate the appropriate risk level: LOW
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J: Schedule of Responsibilities
The fire precautions outlined below and the recommendations in this document, are required to be maintained by the responsible person at all times when the premises are occupied, and should include contractors and cleaning staff employed to work in the premises.
Means of escape
Should be kept clear, available at all times when the premises are occupied and be kept free from ALL obstructions and combustible materials. They should be properly maintained and all fire doors that open on to means of escape should be kept closed when not in use.
Locks and fastenings
All doors through which persons may have to pass to evacuate the building should only be fastened so that they can easily and immediately be opened by one easy method without the use of a key.
Fire alarm system Where a workplace is equipped with fire detectors and alarms, they should be in operational order whilst the premises are occupied, and be maintained and tested to comply with the relevant code of practice.
Electrically operated doors
All doors fitted with electrically operated door release mechanisms should release open in the event of a power failure, or in the event of the fire alarm sounding. Where appropriate they should also be fitted with a break glass release point.
Portable fire fighting equipment
A workplace should be provided with appropriate fire fighting equipment which should be kept available for use at all times, and be properly maintained to comply with the latest codes of practice.
Fire signs and notices
All fire signs and notices should be kept visible, in good order and be fixed permanently.
Emergency escape lighting
Where installed, should be in good working order, be maintained and comply with the relevant codes of practice.
Training
All employees and contractors employed to work in the premises should be trained in the fire procedures. Up to date records of training should be maintained and employers should nominate employees (fire wardens) to assist in implementing the fire safety measures of the organisation.
Physically or sensory impaired
persons (disabled)
Procedures for physically or sensory impaired persons should be in place and special arrangements made as appropriate.
Steps, stairs and corridor surfaces
Should be maintained in good order with non-slip surfaces so they will not be a hazard to persons escaping in case of fire.
Furniture and equipment
Should not be placed so as to cause an obstruction to persons, and should be placed so as to afford free passage to persons in case of fire.
Fire hazards All combustible items of storage should be kept in such a way that they do not represent a fire hazard. Any flammable material should be kept to a minimum, and should be stored safely so as not exposed to risk of ignition.
Fire precautions, records and fire emergency plan
All fire related records and fire emergency plans/procedures should be kept up to date and be available for inspection by any authorised person. The fire emergency plan should be in a written format.
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K: Assessing the individual risks
In order to assign priority to the risks identified, assessors must determine how likely the threat posed by each hazard is. The simplest method of carrying out this prioritisation exercise is through the use of the matrix below. In this matrix, assessors need firstly to determine how serious the hazard is, (is it life threatening or merely an annoyance). This allows the assessor to place the hazard on the severity scale of the matrix (Low- Very High), running an imaginary line vertically from this placement gives one series of reference points. Assessors now need to determine the probability of the threat actually happening, (is it likely to happen almost daily, or is it unlikely to ever happen). Once this probability has been determined, an imaginary line can be horizontally run from the identified probability on the left of the matrix to where it meets the imaginary vertical line already run from the severity scale. Where the two lines cross gives the resultant prioritisation for action to be taken (see key).
Lik
elih
ood
Very Likely Could occur on a daily basis, or at least more than once per week
Likely Could occur more than once a month
Unlikely Could occur within a year
Remote Only likely to occur once in a lifetime
Low Medium High Very High
Severity
Key
Immediate action
Action completed within 1 month
Action completed within 3 months
Action completed within 6 months
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L: Premises Risk Categorisation
Generally, workplaces can be categorised as High, Normal or Low risk. High = Where highly flammable or explosive materials are stored or used (other than in small quantities). Where unsatisfactory structural features are present such as:- a) a lack of fire resisting separation b) vertical or horizontal openings through which fire, heat and smoke could spread c) long and complex escape routes created by extensive subdivision of large floor areas by
partitions, or the distribution of display units in shops or machinery in factories d) large areas of flammable/combustible or smoke producing surfaces on walls or ceilings Where permanent or temporary work activities are carried out which have the potential for fire to start and spread such as:- e) workshops in which highly flammable materials are used, e.g. paint spraying f) areas where the processes involve the use of naked flame, or produce excessive heat g) large kitchens in works canteens or restaurants h) refuse chambers or waste disposal areas i) areas where foamed plastics or upholstered furniture are stored Where there is a significant risk to life in case of fire, such as where:- j) sleeping accommodation is provided for staff, the public or other visitors in significant numbers k) treatment or care is provided where the occupants have to rely upon the actions of limited
numbers of staff for their safe evacuation l) there are a high proportion of elderly or infirm people or people with temporary or permanent
physical or mental disabilities, who need assistance to escape m) groups of people are working in isolated parts of the premises such as basements, roof
spaces, cable ducts and service tunnels etc. n) large numbers of people are present relative to the size of the premises (e.g. sales at
department stores) or in other circumstances where only a low level of assistance may be available in an emergency (e.g. places of entertainment).
Normal = Where any outbreak of fire is likely to remain confined or only spread slowly, allowing people to escape to a place of safety. Where the number of people present is small and the layout of the workplace means they are likely to be able to escape to a place of safety without assistance. Where the workplace has an effective automatic warning system, or an effective automatic fire-extinguishing, suppression or containment system, which may reduce the risk classification from high risk Low = Where there is minimal risk to peoples’ lives and where the risk of fire occurring is low, or the potential for fire, heat and smoke spread is negligible.
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Section C Page 11 Door to swimming pool Section B Page 6. Sports Hall Door held open Rotary Extension Lead
Section C Page 11 Reception & Head PA Office Doors
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Independent Fire & Safety Training Ltd 2 Garwick Terrace Greetland Halifax HX4 8DA
Tel/Fax: 01422 372508 www.ifast-online.co.uk email: [email protected]
Southern Office: 19 Goodhew Close Yapton Nr Arundel BN18 0JA Tel/Fax: 01243 553868
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