Download - OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

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Page 1: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

OVID

OVID Refresher Inspector Course

A Guide to the uniform inspection procedure

Presentation A, New edition 2013

Page 2: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

Attaining and Maintaining

Inspector Accreditation• Understand the Inspector’s importance

• Qualifications and Qualities

• Inspector Ethics – Conflicts of Interest

• Accompanied training inspections

• The Examinations

• Ad-hoc review of incoming reports

• Minimum number of inspections each year

• Attendance at refresher courses

Page 3: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

Inspector Knowledge & Qualities

What qualities does an OVID inspector need?

• Professional conduct

• Honesty

• Impartiality when dealing with operators and vessels’ personnel

• Upholds the reputation of OVID

• Unbiased

• Superior technical knowledge

Page 4: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

Conflicts of Interest

• Ship Operator Employees

• Relationships with Ship Operators

• Declaration of conflicts of interests

• OCIMF’s rights to refuse Inspector applications

Page 5: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

Refresher Courses

• Three or four courses a year

• International Locations

• Subjects for discussion

• Inspector must submit a minimum of 4 report to OVID each

year (reduced by 50% is working for a MA department)

Page 6: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

Risk Management

• Why is it undertaken?

• What is Risk Management?

• How is it conducted?

Page 7: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

Reasons to go for quality?

• Public opinion/political pressure

• Financial liability

• Commercial reality

• Incidence of casualties

• Reduced knowledge of actual vessel condition

• Lack of confidence in official policing

Page 8: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

How the Risk is Evaluated

• Risk Assessment Teams (Vetting Dept)

• Automated Computer Systems

Page 9: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

How the Risk is Evaluated

• All oil majors have their own quality assurance schemes

• Schemes vary due to company size, scope & diversity of activities, attitude

to marine risk and use of real time information and the quality of analysis.

Some use 3rd party vetting.

• All companies input/extract factual ship inspection reports (OVID) from Oil

Companies International Maritime Forum (OCIMF) database

• Determination of vessel utilisation is solely at each company’s discretion.

• Liability concerns dictate how individual companies approach the vetting

issue

• Increasing use of auto-vetting

Page 10: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

How the Risk is Evaluated

Name of

Operator

OVMSA

Change of

operator

Overall Fleet

Profile

Voyage Risk

Assessment

Inspection

History

Operational

History

Class

Changes?

Structural

Analysis

Can it load

nominated

cargo/perform

Task?

Age

Flag Changes?Will it fit?

Page 11: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

The Shipping Risk

Owned Vessels• Least risk

• Greatest control

Time Chartered Vessels• Better than ‘Spot’ but falls short of owning

‘Spot’ Chartered Vessels• Most Voyages

• Greatest risk

• Least knowledge of quality by charterer

Page 12: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

Where are the Risks?

• Equipment

• Structure

• Procedures

• People

Page 13: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

Arriving at the Decision

• Combination of some or all elements

• Acceptance matrix/Guidelines

• Substantiated positive information

• The OVID Inspection Report

A decision to utilise a particular vessel means that the risk

has been analysed and deemed to be acceptable

Page 14: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

OVID Principles

• Why OVID was introduced

• How it works

• Sharing of Reports

• What users of the OVID Reports

need

• The Inspection Reports

Page 15: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

The evolution of OVID

• First conceived in 2008, after high profile incidents.

• OCIMF members were of the view that existing

inspection regimes lacked rigour.

• Some duplication of inspections occurred placing

burden on ship’s staff.

• Went live on 10th January 2010.

• Mirrored on the SIRE system.

Page 16: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

OVID Operating Principles

• OVID is a database of ship inspection reports

• Reports address operational safety and pollution

prevention issues only

• No indication of pass, fail, rating or other assessment

of ship acceptability is provided

• Selection of vessels to be inspected agreed between

Oil Company and Operator

Page 17: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

OVID Operating Principles (2)

• Reports are submitted to OVID on a voluntary basis by

OCIMF Members

• Ship operator can make five sets of comments relating

to each report and submit these to OVID

• Comments then become part of the report

Page 18: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

OVID Objectives• Make quality inspection reports more widely available

• Reduce the duplication of effort by inspecting

companies

• Reduce the inspection burden on Operators and crews

• Objective is NOT to fail vessels

• Objective is NOT to pass the vessel

• Objective is to produce a factual report that can be

used by a Marine Assurance department as part of

their vessel assurance process.

Page 19: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

Who can access OVID?

Access to reports is available to:

• OCIMF Members

• IOGP members

• Recipient Members

• Government bodies e.g. port and flag States

Page 20: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

Who can Submit reports?

Reports can be submitted by:

• OCIMF Members

Page 21: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

The OVID Components

• Inspection Element/Report Element

• Uniform inspection protocols for all vessels are provided by

Offshore Vessel Inspection Questionnaires (OVIQ)

• The reports are delivered in standard format

• Vessel particulars, certification and on-board inventory details are

provided by Vessel Particulars Questionnaires (OVPQ)

• All OVID Components are electronic

Page 22: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

OCIMF

• OCIMF is the copyright owner of the OVID format

• No report is permitted to be altered in any way

• OCIMF remains vigilant against copyright infringement of the

OVID reports.

• Companies/Inspectors found to be violating the OCIMF copyright

will receive a cease and desist letter from our General Counsel and

further action will be taken.

• An OVIQ copy is meant for training purposes only and is available

to members, registered inspectors and those who sign a

confidentiality agreement.

Page 23: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

Conflicts of interest

• Accreditation Guidelines highlight Conflict of Interest

• Ethic Declaration Letter signed by all inspectors

• READ AND COMPLY WITH THE ACCREDITATION GUIDELINES

Page 24: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

Accreditation guidelines

Eligibility to attain OVID accreditation

• Employees of vessel operators are not eligible to become OVID

inspectors

• Contractors/consultants employed by vessel operators on occasional

basis must declare this on application form

• OCIMF members are not classed as operators

Page 25: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

Annual Ethics Declaration

• Introduced in 2014

• Now signed electronically annually, within first 3 months of the year.

• Reminds inspectors of their original declaration on first applying to

become OVID inspector.

• Enables inspectors to confirm understanding and agreement to the

declaration.

• Serves to highlight the subject and raise profile.

• Highlights any changes in the guidelines.

Page 26: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

Conflicts of interest Process

• Submit potential conflicts online

• Reviewed at OCIMF

• Confidential process

• Review and any restrictions imposed are recorded in online system

• Conflict either left ‘open’ or ‘closed’ as appropriate

• Date set for future review as appropriate

• Email notification to inspector to view the online records for action to be

taken by inspector

• Inspector to inform OCIMF of any change in status of conflict

• Inspector must inform submitting members of conflict

Page 27: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

Conflicts of interest Process

Page 28: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

Conflicts of interest Process

Page 29: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

OVID Report Feedback Facility

• Launched July 2013

• Enables OVID report recipients to submit feedback on reports directly

from the OVID database

• Easy to use to encourage submission of feedback

• Positive feedback is encouraged

• Feedback investigated by secretariat through report submitting member

• Dialogue between OCIMF/Submitting company/Inspector

• Feedback records maintained on inspector’s profile

• Easy to identify trends and promulgate to inspector group

Page 30: OVID Refresher Inspector Course - OCIMF - OVID · OVID OVID Refresher Inspector Course A Guide to the uniform inspection procedure Presentation A, New edition 2013

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