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Organize Your PC: 2-part Series
Presented by:Rachel Eichen
Which OS are you running?
Windows XP Windows 7
Image from http://de-stress4life.com/2011/05/30/less-mess-less-stress/
Organize
Agenda
Delete What You Don’t Need Organize Your Files Organize Incoming Knowledge
Delete What You Don’t Need
Deleting = Good
Try to keep 25% of your harddrive free (on a 500GB harddrive, that’s 125GB free)
Less space = your computer works harder
Recycle Bin
Everything “deleted” goes to the Recycle Bin (i.e. still taking up space)
Shift+Delete to bypass Recycle Bin Clean out regularly
Delete Duplicate Files
http://www.digitalvolcano.co.uk/duplicatecleaner.html
Duplicate Cleaner
CCleaner
https://www.piriform.com/CCLEANER
Folder Size
http://foldersize.sourceforge.net/
Organize Your Files
Create Folders
Right Click on Desktop (or within folder) New > Folder Name Meaningfully
Everything Has a Place Create as many folders as needed Folders Need Meaningful Names Turn on preview (View > Extra Large Icons) to see
Moving Files
PC:Hold Ctrl/Shift to select multiple filesControl + X = Cut Control + V = PasteControl + A = Select AllRight-click and drag to make sure you are
moving Mac
Hold Command to select Multiple FilesClick and drag to new folder
Rename Files
Image003 v. 2011JulyGabrielPoolParty100
F2 or Right Click > Rename
Rename Files
>
Shift or Ctrl to select multiple files Rename all at once!
Do you really need it?
Picture Source http://www.elisquared.com/2011/12/follow-friday-14.html
Change Default Save Destination
Save to Desktop Not My Documents or Downloads (where
things will just gather) In Chrome > Settings > “Show advanced
settings”
Never Let it Happen Again
When downloading, rename pictures and documents. Give a meaningful name:DateEventPersonTag if possible
Check EXIF data if unsure (Right click > properties)
The Key: Clear Your Desktop
Regularly
Organize incoming knowledge to maximize the time you have and to avoid becoming overwhelmed
Consider an Information Diet
Twitter, Email, RSS, Facebook, Google+, Pinterest, LInkedIn
BE AWARE OF NETFLIX QUEUE SYNDROME WITH YOUR NEWS
Consider Dumping Redundant News Sources Those you are “saving” for
later Topics no longer of interest
Social Media Follow in ONE
place
Why are you following them?
If you skim or skip them 70% of the time – delete, hide or unfollow
Cleaning Up Facebook Delete your “likes” “Hide” annoying family “Unfriend” a few people Create lists of close friends and family
Hide a Person’s Feed
Unroll.me
Unroll.me
Homework
Try out one of the tips mentioned in this presentation
E-mail me about it and let me know how it went
Ex: “Downloaded Duplicate Cleaner and it found over 2,000 duplicate files. Deleted them and freed up over 500 MB of space!”
Organize Your PC: 2-part Series
Presented by:Rachel Eichen
Agenda
Assignment Review Spyware/AntiVirus Backup & Cloud Storage
Spyware/Antivirus
Microsoft Security Essentials
http://windows.microsoft.com/en-us/windows/security-essentials-download
Avast Free Antivirus
http://www.avast.com/en-us/index
Avira Antivirus
http://www.avira.com/en/index
Spybot (Spyware removal)
http://www.safer-networking.org/
Backup Hardware
Keep Backup Hardware Current
What is Cloud Computing?
Internet-based No hard drive
needed Software examples
include: Facebook and G-mail
The Main Sites
Dropbox Google Docs/Drive Amazon Cloud Player Microsoft OneDrive
Dropbox
Remote File Storage
Dropbox keeps 30 days – back-up so
I can restore accidently deleted
files. Phew!
Syncing Different Devices Use the Desktop Version of Dropbox
and keep all documents/folders stored there.
Download the App for phones/tablets Also – works with Google Drive, Box
and other Cloud Sites…
Auto-Sync Mobile Phone Pictures and Desktop Uploads
Tools and Toys for Dropbox
Email Directly to Dropbox
SendtoDropbox.com
Save a FILE VIA URL
Great for PDF and other online documents
https://www.urldroplet.com
How to access
- Open Dropbox on device and read away
- Automate – and send to your Kindle wappwolf.com
Top image from http://lifehacker.com/5984823/?post=57532641
IFTTTwww.ifttt.com
Organize your technology to ensure data security, back-ups, and other important processes are running at full efficiency.
Look into Password Managers
Features:Multi-browserMulti-devicePassword Generators
LastPass, Norton, Dashlane 1.1
Passwords
Change Everything! One word is not enough – words, symbols,
numbers, capitalization Longer the better Double Authentication when possible
Security Questions
LIE!!!!!!!!!
Mother’s Maiden Name?
First Pet?
First Concert?
Favorite Book?
Grandmother’s Maiden Name?
First Car?
• Browser Extensions
• Uninstall Programs
• Turn off items on start menu
Analyze Your Settings
What tools do you use?
• Western Digital MyCloud• Dropbox• Evernote• OneNote
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