Open Access: a guide for EMSOpen Access and Data Curation Team, 9th April 2014
Outline
• Open access – why do it?• How to do it• What funders want you to do• How to get money to do it• Uploading to Exeter’s repository, ORE• Using networking sites and social media• Questions and comments
Who’s affected by open access?
Everyone!
• Established researchers
• Early career researchers
• Post-docs
• PhD students/PGRs…
Anyone employed by or studying at Exeter in a research capacity will be affected either by funder policy or by the University’s own policy
Open access – what’s in it for me?
There are many benefits to making your work open access:• New audiences - free, unrestricted public access to all
including those in countries that can’t afford to pay• Increased visibility of research & researchers• Impact - OA research cited more frequently• Research lifecycle can be accelerated - published, read,
cited, built on• Facilitating collaboration & sharing • Opportunities for further projects & funding• Comply with your funder policy
Open access – what’s the state of play?Complex landscape - various factors drive open access, not always in the same direction:
• Government attitude to ‘openness’ and ‘transparency’ (gold)• Funder policies (mainly gold)• HEFCE policy on open access in post-2014 REF (mainly green)• University policy (green)• Publisher response (frequently gold)
Definitions:Gold = pay a publisher for immediate open accessGreen = don’t pay, submit to a repository usually with temporary embargo
RCUK
• RCUK-funded peer-reviewed published research papers and conference papers
• Embargoes: six months for STEM/M • CC-BY licence• Statement outlining how any supporting data can be
accessed• Gold OA via RCUK block grant – first come first served• Deposit in repository (green) also acceptable if possible
Wellcome Trust
• Wellcome-funded peer-reviewed published research papers and conference papers
• Scholarly monographs and book chapters from October 2013 for new grant-holders (from October 2014 for existing grant-holders)
• Six-month embargo & copy in Europe PMC• CC-BY licence• Gold OA is the norm via Wellcome block grant, open to all
Wellcome-funded researchers and PGRs
DH/NIHR
• Peer-reviewed published research papers and conference papers
• Six months maximum embargo• Deposit in Europe PMC• DH/NIHR expects “…all research costs (including
publishing costs) to be budgeted for when research is commissioned.”
DH/NIHR Open Access Policy Statement
EuropeERC:• Green or gold• Costs of gold can be included in grant applications• All research publications (articles and monographs)• Maximum of six months from publication• Deposit in Europe PubMed Central/institutional repository
Horizon 2020 (evolving):• Green or gold• Peer-reviewed publications (also looking at data)• Costs of gold will be reimbursed• Maximum of six months from publication• Encourages authors to retain copyright• Encourages use of CC-BY
University
• Exeter policy: academic freedom over where, what and when to publish is paramount
• Green OA is the cultural norm (free and open to all equally)
• Institutional mandate for self-deposit of papers in ORE via Symplectic
• Embargo: up to 36 months if required by publisher (to protect interests of smaller academic publishers)
• PGR policy
Publishers
• Some publishers increasing embargo periods to force authors towards gold
• Some charge extra for the CC-BY licence• Sometimes we pay as much in APCs in a year as we do for the
annual subscription (ACS)• Some smaller niche publishers (e.g., learned societies) fear they
may go out of business• Some (e.g., Elsevier) asking academics to remove published
PDFs from web sites
SHERPA/RoMEO is a great site for finding out more about publisher, journal and funder policy.
HEFCE
New HEFCE policy on open access for post-2014 REF:• Journal articles and• Conference proceedings with an ISSN• Accepted for publication after 1 April 2016
Favours green unpaid open access via deposit in a repository, for an output to be eligible for the REF it must be in a repository
Requires deposit on acceptance rather than publication (needs some adjustment to workflows and systems such as Symplectic)
See our blog
How do I make research open access?
• Check your funder policy – some prefer gold• Check that your chosen journal complies with your funder policy
o Embargo period of no longer than six months for green oro Paid gold with immediate open access
• Wellcome and RCUK-funded PIs can apply for funding on behalf of colleagues and PGRs on the same project – apply to Library
• Most gold papers will require a CC-BY licence• Most PhDs/PGRs will need to go green (deposit in ORE)• If your journal allows you to deposit a copy within six months submit
it to ORE as soon as it is publishedo Researchers submit using Symplectico PhDs/PGRs use the ORE submit form
• Submissions will be checked by Subject LibrariansMake sure your paper includes acknowledgement of sponsor and details of how underlying data can be accessed
How do I get funds for open access?• If you’re funded by RCUK or Wellcome contact
[email protected] • Application for RCUK funds needs to come from a PI • Fill in a form and return by email or use the online form• Anyone funded by Wellcome (including research students) can
apply directly• Library will process the request and handle payment• We have signed up to a number of subscription schemes:
o BioMed Central (for EMS only)o Wiley journals (RCUK & Wellcome)o Royal Society – 25% discount for anyone who has fundso Sage journals – £200 for anyone who has fundso Any suggestions? BMJ? PLoS?
How do I deposit a paper in ORE?Researchers PhDs/PGRs
Use the Repository Tools feature in Symplectic
Use the ORE submit form
Click Full Text Login with UoE credentials
Click Manage Full Text Select your subject collection
Choose file from your hard drive Provide as much bibliographic detail as possible
Click Upload Upload
Symplectic guide and ORE depositing guide
Remember to keep the accepted version of your paper – this is what you should normally submit to ORE
So my paper’s open access – what now?
Effective dissemination of your work is now in your hands
Unless you routinely publish in Nature or Science, ‘getting it
out there’ is up to you…
“There is an immense advantage for individual authors, and for the discipline as a whole, in free and immediate circulation of ideas, resulting in a faster scientific discourse.”
Using social media: practical and ethical guidance for doctors and medical students
Increasing the reach of your papers
Submit your paper to ORE
Between 50-80% of traffic to institutional repositories is from Google/Scholar…
ORE stats - How many visitors?
Oct-Dec 2012 20,531 visitors
Oct-Dec 201326,652 visitors
ORE stats - How many unique visitors?
17,428 visitors Oct-Dec 2012
22,369 visitors Oct-Dec 2013
Statistics – where do they come from?
Snapshot from Autumn term2013
Link don’t upload, it’s illegal!
Once your paper is in ORE link to it from your favourite networking sites such as ResearchGate or Academia.edu
Don’t underestimate Twitter: 1 in 40 scholars active on Twitter
Blog about it – good example on Global Bioethics
Upload data to ORE or figshare: “Get credit for all your research” (papers with associated data on open access attract more attention/citations)
Mendeley, LinkedIn, Facebook, Slideshare, etc.
See Brian Kelly’s Open Practices for the Connected Researcher Read our blog on ResearchGate
Case studyLesula: A New Species of Cercopithecus Monkey Endemic to the Democratic Republic of Congo and Implications for Conservation of Congo’s Central Basin
• Published in PLoS ONE September 12 2012 • With various accompanying data • All open on CC BY licence
• Within hours it was included in a Wikipedia article• Almost immediately started appearing in multiple languages• The article (and data): one of the most accessed papers in a short period of
time
Why? In part because the article and all of its embedded data was freely and clearly available, it could be reused immediately without restrictions
Staff profiles
Link to full text in ORE appears in staff profilepage
Web sites need to be able to pull in Symplecticdata feed from iHub
May need to be set up by IT
A word on Twitter• Strong on making connections quickly• Communicating and discussing published ideas• Increasing impact
“...a citation tweet that is subsequently retweeted can reach an immensely wide audience, with relatively little effort on the part of the initial author. Sharing published work can also restart the scientific life cycle if another researcher follows up on an idea or forms a new collaboration based on a citation tweet.”
“articles published in the Journal of Medical Internet Research that were tweeted about frequently in the first three days following publication were 11 times more likely to be highly cited 17 to 29 months later than 385 less tweeted articles” (Eysenbach 2011)
The role of twitter in the life cycle of a scientific publication, Emily S. Darling, David Shiffman, Isabelle M. Côté, Joshua A. Drew, arXiv:1305.0435 [cs.DL], 2013.
Example • Uploaded DAF report to ORE on 8th August 2012• Tweeted link to followers • Included link in email to mailing list• Blogged
= 444 views in 2 wks
Further Information & Help• Library open access website:
http://as.exeter.ac.uk/library/resources/openaccess/• Research Toolkit: http://www.exeter.ac.uk/research/toolkit/• Open access queries: [email protected] • Information on gold open access funds:
http://as.exeter.ac.uk/library/resources/openaccess/openaccessguide/howtoapplyforopenaccessfunds/
• Open access survival guide: http://hdl.handle.net/10871/14187• Open access survival guide for new PGR students: http://
hdl.handle.net/10871/12501• Guide to uploading to ORE using Symplectic: http://hdl.handle.net/10036/4048• Check your publisher’s policy at SHERPA/RoMEO:
http://www.sherpa.ac.uk/romeo/ • Subject Librarians: http://as.exeter.ac.uk/library/subjectguides/ • Exeter guidelines on use of social media
Top Related