Office of Governmentwide Policy
U.S. General Services Administration
Property Management PolicyProperty Management Policy
Bob HolcombeProgram DirectorPersonal Property Management Policy (MTA) Office of Travel, Transportation and Asset Management GSA EXPO 2010
Bob HolcombeProgram DirectorPersonal Property Management Policy (MTA) Office of Travel, Transportation and Asset Management GSA EXPO 2010
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Policy Hierarchy
Guidance, Standards, and Best Practices
Agency Policy
GSA Regulations and Policy
Federal Law (40 USC)
U.S. Constitution
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GSA and the Federal Asset Management Environment
The Federal Government owns personal property assets valued over $1.3 Trillion.
Policies and Best Practices – GSA OGP.
Operations – GSA FAS.
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Personal Property
Personal Property covers all property, except land and buildings (real property), Federal records, and large naval vessels.
Policies encourage use within the acquiring agency, other federal agencies and public bodies before being sold.
Some agencies have unique laws.
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Special Disposal Considerations
Firearms – Policy in coordination with Department of Justice and other agencies.
Hazardous materials and waste – Policy in collaboration with the Environmental Protection Agency and the White House.
Demilitarized assets – Property no longer needed for military purposes must be rendered safe.
Foreign gifts – Policies address appropriate acceptance and retention of gifts from foreign governments.
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The “Normal” Disposal Process
In-Use
Sale
Donation SalesExcess
Reassigned within the
Agency
Disposal at any stage: Non-federal transfers; Abandoned/Destroyed; and Lost
Exchange/Sale – $380M
(2008)
Donated - $343M
(2009)
Transferred to other agencies
- $398M (2009)
Acquisition
Selected Disposal Methods:
Sold - $333M
(2008 proceeds)
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General Property Regulations
Topic Where it can be foundGeneral FMR 102-35 – Good place to startUtilization FMR 102-36Donation FMR 102-37Sale FMR 102-38 Exchange/sale FMR 102-39Special Handling FPMR 101-42 (FMR 102-40
Pending)Abandoned/forfeited FMR 102-41Foreign Gifts FMR 102-42 Supply/Procurement Subchapter E (FPMR) (FMR 102-
21 to 28 Pending)
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General Property Bulletins
Topic Where it can be found
Use of Voluntary Consensus Bulletin B-18
Standards
Stewardship of Property Bulletin B-17
Use of Photographs in Disposal Bulletin B-14
Use of Exchange/Sale Bulletin B-13
Use of RFID Technology Bulletin B-7
Annual Reports Bulletin B-5
Disposal of Electronic Equipment Bulletin B-4
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Federal Asset Saleswww.GovSales.Gov
Federal Asset Sales
Only approved Sales Centers (SC) may sell surplus and exchange/sale property.
Interagency selection process determines SCs.
SCs are approved to sell certain types of commodities using specified methods.
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Federal Asset Saleswww.GovSales.Gov
Federal Asset Sales
Waivers to sell property are granted on individual basis upon request.
The GovSales portal only provides the user with a glimpse of what is available to buy.
The user must register and bid on the specific SC website selling the property.
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Policy Hierarchy – The Constitution
Article 4, Section 3
The Congress shall have Power to dispose of and make all needful Rules and Regulations respecting the Territory or other Property belonging to the United States…;
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Policy Hierarchy – The Constitution
Article 1, Section 9
No Title of Nobility shall be granted by the United States: And no Person holding any Office of Profit or Trust under them, shall, without the Consent of the Congress, accept of any present, Emolument, Office, or Title, of any kind whatever, from any King, Prince, or foreign State.
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Policy Hierarchy – Federal Law(Recodified under Public Law 107-217)
Sec. 121. Administrative
…
c) REGULATIONS BY ADMINISTRATOR-
(1) GENERAL AUTHORITY- The Administrator may prescribe regulations to carry out this subtitle.
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Policy Hierarchy – Federal Law(Recodified under Public Law 107-217)
Sec. 121. Administrative
…
c) (2) REQUIRED REGULATIONS AND ORDERS- The Administrator shall prescribe regulations that the Administrator considers necessary to carry out the Administrator's functions under this subtitle and the head of each executive agency shall issue orders and directives that the agency head considers necessary to carry out the regulations.
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Policy Hierarchy – Federal Law(Recodified under Public Law 107-217)
Sec. 524. Duties of executive agencies (a) REQUIRED- Each executive agency shall-- (1) maintain adequate inventory controls and accountability systems for property under its control; (2) continuously survey property under its control to identify excess property; (3) promptly report excess property to the Administrator of General Services; (4) perform the care and handling of excess property; and (5) transfer or dispose of excess property as promptly as possible in accordance with authority delegated and regulations prescribed by the Administrator.
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Policy Hierarchy – Federal Law(Recodified under Public Law 107-217)
Sec. 524. Duties of executive agencies… (b) REQUIRED AS FAR AS PRACTICABLE- Each executive agency, as far as practicable, shall-- (1) reassign property to another activity within the agency when the property is no longer required for the purposes of the appropriation used to make the purchase; (2) transfer excess property under its control to other federal agencies and to organizations specified in section 321(c)(2) of this title; and (3) obtain excess property from other federal agencies.
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Policy Hierarchy – Agency Policy
Sec. 121. Administrative
…
c) (2) REQUIRED REGULATIONS AND ORDERS- The Administrator shall prescribe regulations that the Administrator considers necessary to carry out the Administrator's functions under this subtitle and the head of each executive agency shall issue orders and directives that the agency head considers necessary to carry out the regulations.
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Policy Hierarchy – Guidance, Standards, and Best Practices
GSA Publishes Guidance in Several Areas
Bulletins
Management Review Guides
Flashes Voluntary Consensus Standards are Published by
ASTM and cover many property management areas. Best Practices can be obtained through
collaboration with GSA and other Federal Agencies and Benchmarking.
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Other Policies
Stevenson-Wydler (15 USC 3710 et seq)Allows transfers of research equipment directly to
certain institutions.
Executive Order 12999 – Computers for Learning Allows transfers of computers and related
equipment to schools and educational institutions, as well as encourages agencies to assist schools in setting up their IT infrastructure.
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Other Policies
Sales of Scrap under Public Law 110-161Allows retention of proceeds related to recycling programs
OMB Circulars and Executive Orders
For example;OMB Circular A-126 – Management and Use of
Government Aircraft
Executive Orders covering Green programs, Real Property Management, Internal Controls, and Grants.
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Contact Information
Bob [email protected](202) 501-3828(202) 501-1777 (main office)
www.gsa.gov/personalpropertypolicy
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GSA OGP Contacts
Topic and Point of Contact Where it can be found
General FMR 102-35 (starting point)
Gary Thompson 202-208-7433
Utilization FMR 102-36 Darlene Stickel 202-208-4159
Donation FMR 102-37 Pat Elliott 202-219-3561
Sales FMR 102-38 Darlene Stickel 202-208-4159
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GSA OGP Contacts
Topic and Point of Contact Where it can be found
Federal Asset Sales GSA Website Derrick Miliner 202-273-3564
Exchange/sale FMR 102-39 Rick Bender 202-501-3448
Special Handling FMR 102-40 Pending Gary Thompson 202-208-7433
Abandoned/forfeited FMR 102-41 Pat Elliott 202-219-3561
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