O365 User Group
Forum
October 27, 2016
2
AGENDA
Introduction and Opening Remarks
O365 Migration Updates
CDT O365 Services
Centralized GAL, Shared ADFS, O365 Managed Services
CDT Migration Case Study “Lessons Learned”
Enhanced Security
One Drive for Business
Intune MDM
Group Discussion /FAQ’s
Closing Remarks
O365 Migration Update
Mark Eubanks
3
O365 Migration Update
4
Overall Status47 Departments in Scope
7 Departments Migrations Completed
~19K Mailboxes Migrated ~55K by Jan1
40 Departments Discovery Completed
6 Departments do not have Licenses yet
Notable HighlightsStatewide Shared GAL ---Deployed at ALRB, DWR and DDS
Statewide Shared ADFS Solution available 11/14/16
Upcoming Important EventsDWR, CDFW, DDS Planned Cutover 10/27
DOT Migrations – 3 Events. 11/1, 11/11(12K Mailboxes) and 11/19(12K Mailboxes)
GAL Solution Deployment for DFW, DFEH, DOT, DOC, OSHPD, HSR, etc.
Submit New departments for scope lock
O365 Migration Update
5
O365 Migration Update
6
O365 Migration Update
7
O365 CES Migration Reminders
Office Productivity Suite (O365)
Customer SR Process for O365NOTE: only Microsoft can tell departments what SKU # are needed for O365
Submit SR for O365 licensing
PO for licensing Triggers Free Migration services from
Microsoft Consulting Services
Submit SR for Migration Services
Examples include Proof Point and Share Point
Submit new CES enrollment form to discontinue charges
for CES services
8
CDT Shared Global Address List (GAL)
Hosted In AZURE
Mandatory Participation
Mandatory Fields
First Name Last Name and Email address
Desirable Fields
Phone number, address, mail stop,
Support Cost = 0.26 per user
Estimated Availability Now
Documentation is available to attach to your SR
Full Documentation will be delivered on 11/1 by MCS
9
CDT Shared Active Directory Federated
Services (ADFS) (identity)
Hosted In AZURE
Roles and Responsibility
CDT manage, maintain, configure for shared use
dept.
Support Cost 0.99 per user
Estimated Availability 11/14/16
10
CDT O365 Managed Services, Email, etc..
Roles and Responsibility Matrix will be on the
Catalog
CDT manage, maintain, configure
O365 Tenant,
Licenses,
Distribution lists,
PowerShell admin
Support Cost $130.00 per hour
Available Now
11
CDT Shared Microsoft Premier Contract
Support
Microsoft Service Delivery Manager
Pass Through plus 6.2%
Minimum 5 hour purchase (approximately $1000.00 per hour)
Training
Training Cost = 5.10 per user /per year
End user and admin web based
Available as of 8/15/201612
CDT Migration Status – Chris Baad
Migration Included Email, Skype & MDM
Status = Completed
Review Case Study
Communication
Migration Teams Instruction
Service Desk
Lesson’s Learned Documentation
13
Lessons Learned / Best Practices
Pre-Migration
Archive / Legal holds
Skype
Office Suite
One Drive
InTune Mobile Device Manager
Migration / Post Migration14
CDT O365 Security
Enhanced Security
One Drive for Business
Becomes your departments data hub on or off prem.
Allows departments to control state data
Eliminates the need for
Thumb drives,
Emailing it to outside email accounts,
Downloads to laptops.
Auditing, Who downloaded What, Where and When
Intune MDM
Create a secure environment for state data on mobile devices
Standardize enterprise mobile applications
Policy enforcement
15
Group Remarks
16
Closing Remarks
CES Migration Completion Date – June 2017
What if my department doesn’t make the date?
17