1. Open Sistemas Open Source Innovation for your Business
Enterprise Content Management Systems
2. Open Sistemas Open Sistemas Open Source Innovation for your
Business Enterprise Content Management Systems
3. 00. Open Sistemas is an Official Partner of Nuxeo ECM
(Enterprise Content Management)
4.
01. Features
02. Technology
03. Custom Developments
04. Solutions
05. Success Stories
06. Contact Information
00.
5. Document Management 01. Features ECM Tools Nuxeo and
Alfresco are corporate tools prepared to manage a big volume of
documentation and that share the same features that are described
in the following pages as nearly all basic ECM tools do. Open
source Propietarias
6. Document Management 01. Features Introduction Document
management is a solution for archive, organization and query of
documents in electronic format where all document information from
the company is stored and facilitates the collaboration in
organizations through the sharing of documents, which is a benefit
for the company's business processes. Cost reduction of number of
copies, increase of productivity in searches , in document
distribution and decrease of archive space. Standard information
management obtained from the transparent consolidation of
electronic and paper documents. Homogenization of processes of
creation, approval, archive and deletion of documents, preserving
historic versions of documents. Digitalization of documents.
Decentralization of physical space as documents and processes are
accessed through the internet Quick and easy navigation through all
the companys information Backup to recover information in case of a
fire/flood of archive Access control mechanisms and security
protecting your documents of unauthorized access
7. Document Management 01. Features The following features help
the user working with the tool, making his job easier an quicker
Document preview lets the user view the document in the tool window
without having to download it Movements to drag documents from the
file explorer to the internet explorer (known as Drag and Drop)
Integration with Microsoft Office lets you create, edit and
classify documents directly from MS Office. Advance Search that
locates wikis, documents, etc. depending on the users control
access Ease of use
8. Document Management 01. Features In a corporation,
collaboration between colleagues to advance in the creation of
documents is key. The following features are focused on
collaborative work Workflows allow to establish the necessary
stages and tasks to advance through them until the documents life
cycle is finished. Annotations provide a new communication channel
that allows colleagues to create a discussion thread with the
document as the centre of the discussion. Notifications . Lets
users subscribe to notifications and updates on activities that
have impact on their work Web page publishing . Content
distribution with a big audience is simplified via web publication
Productivity improvement with routine task automating Collaborative
work
9. Document Management 01. Features ECM tools satisfy security
levels are through the following features Detailed access setup,
permissions can be established over resources by user, group or
role level. All meaningful information of what is happening in the
platform is registered through activity logs , allowing auditing
tasks at any time. Advance Search that locates wikis, documents,
etc. depending on the users control access Security
10. Document Management 01. Features Integration of the tool
with the reality of each corporation is the key of the success of
this solution. These are the features that are focused to this
integration. Customer adapted department and role structure
creation. Customization of how to work with the documents through
Workflows with selected conditions and action individually selected
for each case. Trust repository , designed to optionally, easily
and securely extend your installation. Customized corporation image
with the creation of a new theme or skin . Integration with the
rest of the tools that setup the information system of the customer
in each case. A particular case would be the integration with SSO
(Single Sign On) that allows the integration of user management
with the rest of applications (through NTLM or LDAP)
Customization
11. Document Management 02. Technology Nuxeo and Alfresco have
been developed with the most advanced technology to have the
maximum benefit from open software. Fully developed in Java with
J2EE architecture Multiplatform , so it can be installed in Linux
and Windows servers Any developer with Java knowledge will be able
to execute de modifications that he wishes over the installation.
Independence respect of the database, several can be used: MySQL,
Oracle, PostgreSQL, ... Open Software
12. Document Management 02. Technology A product with a high
customization capability , 100% adaptable to any users needs. Trust
repository , designed to optionally, easily and securely extend
your installation. Most common customization task through a
graphical tool Modular Platform Note : Nuxeo empowers the tool
Nuxeo Studio at the disposal of the companies that acquire the
official support. This tool facilitates the customization and
adaptation of Nuxeo to the companys needs.
13. Document Management 03. Custom development Integration with
other software (mail, invoicing, ERP...) Training Maintenance and
support Open Sistemas helps companies to improve their business
management, make their sales and internal organization processes
more agile, and achieve a better customer satisfaction improving
profitability at the same time. To achieve this, Open Sistemas
offers all needed services to easily customize and deploy the tool
Turnkey project deployments Customization: Department and role
creation Development of custom modules Workflows and automatic
tasks Customized branding
14. Document Management 03. Custom development Modules and
extensions Open Sistemas is a Nuxeo certified company, and is
constantly executing new custom developments for its customers,
including the following features: Custom development Electronic
book server eBook Bidirectional synchronization Nuxeo eBook (Server
- Client) digital signature of PDF documents through the Adobe DRM
(Digital Right Management) Community features Integration with
Facebook y Twitter Image and video plug-in video and picture
management First embedded visor/reproducer of images/videos
15. Document Management 04. Solutions Adequate for any
business, regardless its size , that is willing to deploy an ECM
professional solution with high quality and completely supported in
an environment with a standard or advanced setup. It supports a
scalable architecture that can be extended from a simple
installation to a server with cluster architecture managing
multiple departments with any volume of information and associated
processes. Available in several operative systems and data bases:
Windows/Linux,Oracle/Postgres/MySQL/... Professional Edition
16. Document Management 01.
As an option support can be hired with the solution, which is
highly recommended due to the following benefits:
Telephone and email support 24x7
One or more dedicated contacts
Critical bug correction in minimal time
Correction of the rest of bugs in reduced time
Queries
Developer tools
Note : Nuxeo has only one version and support is optional. Alfresco
has a Community version that is free and an Enterprise version that
has a license that includes support. Support Solutions
17. 05. France Telecom: CRDPP Identified Demand / Problem:
French education system CRDP-P needs a tool to manage an online
library and assign documentation to visitors
Description : Business outcome:
Reliable solution, cheap and with all needed features
Collaboration in document management
Success stories
No specific tool was used previously
Visitors and documentalist have to update the information in
their eBook device in a daily basis.
Negative impact in customer:
Consulting phase to select the best Open Source software
Server installation and customization CRDPP (Nuxeo).
CRDPP client application development (Java-Swing)
Deployment testing
Information and traffic between users through email